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For Companies At a Glance
- Tasks: Manage bid documentation and support winning proposals for prestigious clients.
- Company: Join Wood, a global leader in consulting and engineering across energy sectors.
- Benefits: Enjoy flexible working, competitive salary, 33 days leave, and professional development opportunities.
- Why this job: Be part of meaningful projects and a diverse team shaping industry standards.
- Qualifications: No prior proposals experience needed; strong admin skills and attention to detail required.
- Other info: Hybrid working available; must commute to Darlington office.
The predicted salary is between 28800 - 43200 £ per year.
Overview
Join to apply for the Proposals Administrator role at Wood.
Wood Transmission & Distribution Ltd UK is looking for a Proposals Administrator, established or first appointment to join their team. The role focuses on managing bid documentation and tender administration to obtain contracts with prestigious clients in England and Wales. You will be responsible for developing bid documentation and tenders, from receipt of client information through to contract award, and for supporting the production of winning bids.
Responsibilities
- Proposal development
- Scheduling required meetings, e.g. bid kick-off
- Work with a range of functions to assist preparation of winning proposals
- Liaise with clients to obtain information and raise tender questions
- Arrange site visits/client meetings
- Assist in the preparation of client presentations
- Organising documents and proposal files
- New bid setup, including CRM record creation, document management and bid/no bid process
- Support submission of proposals to deadlines and manage end-to-end process for allocated bids
- Develop and maintain a library of proposal content for quick, efficient and accurate retrieval of information
Location and working arrangements: Ideally based out of our Darlington office with hybrid working; you will work from home and must be able to commute to the local office on a hybrid basis.
Qualifications
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. If you don’t match every statement, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.
- Proposals administration experience preferred but not essential
- Demonstrated administrative experience in a business environment is necessary; training can be provided for the right candidate
- Working knowledge of Microsoft Word, Excel, PowerPoint, Adobe Acrobat and SharePoint
- Demonstrated attention to detail skills are essential or proven proofreading and editing skills are desirable with the ability to ensure proposals, presentations and other customer responses are of high quality
- Demonstrated effective communication skills (written and verbal)
- Effective organisation, coordination, problem solving and multi-tasking skills
- Confident and capable of dealing with colleagues from all business functions
- Resilient nature with an approachable, flexible and dedicated approach to work
- Self-initiative with the ability to prioritise multiple conflicting tasks, while applying mandatory defined processes
- Educated to minimum GCSE or equivalent (English and Maths – grade 4/C) are essential
What We Can Offer
- Meaningful and interesting projects delivered to leaders of industry across emerging energy sectors
- Flexible working arrangements that balance client, team and individual needs, offering hybrid and remote working where relevant
- Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks giving all employees a voice
- Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
- Flexible benefits package; including 33 days annual leave (including public holidays), a generous contributory pension, private medical cover and 4x base salary life insurance
- Commitment to continued professional development; development plans tailored to your needs and interests
- Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
About Us
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com
Diversity Statement
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
Seniority level
- Entry level
Employment type
- Full-time
Job function
- Information Technology
Industries
- Professional Services
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Proposals Administrator employer: Wood
Contact Detail:
Wood Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Proposals Administrator
✨Tip Number 1
Familiarise yourself with the bid process and proposal development. Understanding how bids are structured and what makes them successful will give you an edge in discussions during interviews.
✨Tip Number 2
Network with professionals in the industry, especially those who have experience in proposals administration. Engaging with current employees at Wood or similar companies can provide insights and potentially valuable referrals.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly Word and Excel, as these are essential for the role. Consider taking a quick online course to enhance your proficiency and demonstrate your commitment to learning.
✨Tip Number 4
Prepare to discuss your organisational and multi-tasking skills in detail. Think of specific examples from your past experiences where you successfully managed multiple tasks or projects simultaneously.
We think you need these skills to ace Proposals Administrator
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the job description for the Proposals Administrator position. Understand the key responsibilities and qualifications required, as this will help you tailor your application.
Tailor Your CV: Customise your CV to highlight relevant experience in proposals administration or similar roles. Emphasise your administrative skills, attention to detail, and any experience with Microsoft Office tools, as these are crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to manage bid documentation and support proposal development effectively.
Proofread Your Application: Ensure that your CV and cover letter are free from errors. Given the importance of attention to detail in this role, a well-proofread application will reflect your commitment to quality and professionalism.
How to prepare for a job interview at Wood
✨Know Your Proposals
Familiarise yourself with the key responsibilities of a Proposals Administrator. Understand the proposal development process, from scheduling meetings to managing bid documentation. This will help you demonstrate your knowledge and enthusiasm during the interview.
✨Showcase Your Attention to Detail
Since attention to detail is crucial for this role, prepare examples that highlight your proofreading and editing skills. Discuss any past experiences where your meticulous nature led to successful outcomes in documentation or presentations.
✨Demonstrate Effective Communication Skills
Prepare to discuss how you've effectively communicated with clients and colleagues in previous roles. Be ready to provide examples of how you’ve handled client queries or collaborated with different teams to produce winning proposals.
✨Highlight Your Organisational Skills
The ability to manage multiple tasks is essential for this position. Share specific instances where you successfully organised documents, coordinated meetings, or managed deadlines. This will show your potential employer that you can handle the demands of the role.
