Project Admin for Offshore Wind

Wood Thilsted is a boutique engineering consultancy focused on all aspects of foundation design and project development within the offshore wind energy industry. We operate globally with projects located in Northern Europe, North America and Asia, delivering foundation designs and expertise for industry-leading projects and clients. As a company, we strive for two things: technical excellence and providing the best overall value to our clients. Knowledge sharing, mutual trust, and a great social atmosphere are key to our culture.

We currently employ a staff of over 160, mostly based in the UK or Denmark but also from offices in Poland, Taiwan, Japan and South Korea, with exciting opportunities on the horizon. As part of our growth strategy, we are seeking a seasoned Project Administrator to join our London office, supporting projects across our business.

About the Project Excellence and Governance (PE&G) team: We coordinate project support across the company. By creating, maintaining, and improving standard project documentation, tools and processes, we enable Project Managers (PMs) and the wider project team to focus on their innovative work and achieve excellence in delivery. There are three main areas of responsibility that we cover:

• Project Support
• Process implementation & improvement
• Wider company support

Your key responsibilities will include:

• Project document control, including client transmittals, queries, and deliverables, ensuring compliance with ISO 9001 quality standards.
• Managing project email accounts, routing emails to the appropriate team members, and ensuring they are actioned.
• Organising meetings agendas and minutes.
• Generating & presenting key project data/information - using our Project Accounting software to produce reports and extracting data from trackers and registers to be fed into regular client progress reviews.
• Providing invoicing support across projects.
• Producing project reports and insights by extracting data from project accounting tools, trackers, and registers for client updates.
• Providing resource management support to department heads, leads, and project managers on ad hoc project requests.
• Reviewing and creating processes - either independently, or in collaboration with the wider team, ensuring all processes are in alignment with key company and/or client requirements.

About you:

• Experience using document control systems e.g. Aconex, PIMS, Business Collaborator, Assai.
• 2+ years of experience with project management and client-facing roles.
• Have worked within an engineering company, particularly offshore wind.
• Experience using Microsoft Project (MSP) and/or Primavera P6.

As well as willingness to:

• Take ownership and ability to manage multiple demands while keeping stakeholders informed.
• Ability to work under pressure/meet deadlines.
• Ability to work without supervision and to use own initiative.

In return, we offer you excellent opportunities to influence your daily work, develop new competences and work on interesting projects. At Wood Thilsted, we care about our people, and we are committed to a brighter future. We have defined our set of values and behaviours that are at the heart of everything we do. Our work environment is a place where everyone can be themselves and be their best. We are result-orientated and innovation-driven at a high professional level and with excellence in delivery. Besides this, we also offer competitive compensation and flexibility in working hours.

Wood Thilsted is an equal opportunity employer and is committed to creating an inclusive and supportive environment for all employees.