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- Tasks: Support the client team with admin tasks, travel arrangements, and meeting coordination.
- Company: Join Wood, a global leader in consulting and engineering.
- Benefits: Gain valuable experience in a dynamic environment with a diverse workforce.
- Why this job: Be part of exciting projects that transform the world and develop your skills.
- Qualifications: Experience in admin roles, strong organisational and communication skills required.
- Other info: Opportunity for career growth in a supportive and collaborative culture.
The predicted salary is between 30000 - 42000 £ per year.
Wood is currently recruiting for a Client Administrator (contract) to work on our clients Middle Eastern Chemicals Pre-FEED project. It will be working in our Green Park, Reading office for around 16 months.
The role provides general administrative support to the client team on the project. You will be involved in many different things day to day such as arranging meetings, greeting visitors, booking travel and researching local accommodation.
Responsibilities:- Ensure that all members of the team have the security and network credentials that they need e.g. door access, network access, @client.woodplc.com email accounts, access to printing and maintain records of these.
- Arrange for hardware and software as indicated in the contract (PC, desk telephone, MS Office etc.).
- Arrange travel, schooling, visas, accommodation etc. for Client's team relocating from overseas.
- Pro-actively intercept/prevent client difficulties and problems.
- Where required, and where it does not compromise the discretion of the Client Secretary role, provide cover or assistance to the Wood PA/Secretary.
- Develop and maintain a good working relationship with Client's teams in their home office where this will be helpful to expedite responses.
- Develop and maintain a good working relationship with the Wood PA/Secretary.
- Request for help, advice and guidance on UK culture and services.
- Diary management for the Client team.
- Arrange meeting room bookings and hospitality.
- Set up and maintain paper and network filing systems.
- Collect and distribute received correspondence.
- Meet and greet and the central point of contact for all visitors.
- Prepare correspondence, minutes, procedures, presentations, reports, documents etc. where terms may be technical or complex; adjust spelling, punctuation and grammar as appropriate.
- Combine material from a variety of sources in order to produce reports, and distribute as required/dictated by the Client.
- Screen incoming telephone calls.
- Create material required for presentations.
- Organise and maintain stationery and sundry supplies.
- Organise courier services.
- Provide absence cover for Wood PA/Secretary as required.
- Good previous experience in an administrative and client facing role is required.
- Experience of working with overseas clients.
- Good organisational skills.
- Ability to communicate and liaise with staff at all levels.
- Cultural awareness.
- Good administration skills.
- Good Microsoft Office knowledge.
- Planning, organising and execution.
- Problem solving.
- Organised and efficient with ability to adapt quickly.
- Interpersonal skills.
- Proactive and positive.
- Works calmly and with resilience when under pressure.
- Works closely with others to achieve results.
- Flexible and customer focussed.
- Resilient.
- Show initiative.
- Discretion.
- Confidentiality.
- Prior experience of global mobility would also be beneficial.
Client Support Coordinator in Reading employer: Wood PLC
Contact Detail:
Wood PLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Client Support Coordinator in Reading
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at Wood or similar companies. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Wood is all about teamwork and problem-solving, so think of examples from your past experiences that showcase these skills.
✨Tip Number 3
Practice your communication skills! As a Client Support Coordinator, you'll need to liaise with various teams. Mock interviews with friends can help you articulate your thoughts clearly and confidently.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the team at Wood.
We think you need these skills to ace Client Support Coordinator in Reading
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Client Support Coordinator role. Highlight your administrative experience and any client-facing roles you've had, as this will show us you're a great fit for the team.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re interested in working with us at Wood and how your background aligns with our mission of designing the future. Keep it engaging and personal!
Showcase Your Organisational Skills: Since the role involves a lot of coordination, make sure to highlight your organisational skills in your application. Share examples of how you've successfully managed multiple tasks or projects in the past to demonstrate your ability to handle the responsibilities.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive and keen to join our team!
How to prepare for a job interview at Wood PLC
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Client Support Coordinator. Familiarise yourself with tasks like diary management, arranging travel, and maintaining records. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised tasks and maintained efficiency under pressure.
✨Demonstrate Cultural Awareness
Given that you'll be working with overseas clients, it's crucial to show your understanding of cultural differences. Research the cultures of the regions you'll be interacting with and be prepared to discuss how you would adapt your communication style to suit diverse clients.
✨Prepare for Problem-Solving Scenarios
Think of potential challenges you might face in this role, such as client difficulties or logistical issues. Prepare to discuss how you would proactively intercept these problems and provide solutions, showcasing your problem-solving skills and resilience.
