Metadata and Documentation Specialist

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Data Assurance is a function of Data Enablement Services and includes Data Governance, Data Management, Data Minimisation, Data Confidentiality Assurance, Data Quality Management, Records Management and Information Risk as core components and service areas. The Metadata and Documentation Specialist is a key role within the Data Assurance function and will be responsible for helping many teams and capabilities, helping us make confident and safe choices for Data by better understanding and proactively managing the integrity of our Data Landscape.

The successful individual will build and develop technical skills in several key areas enabling data management technologies and developing a view of our business operations, through the eyes of a Data specialist. This critical role supports the Data Assurance Operations Manager and wider Data Assurance team. Working in collaboration with the Data Architecture and Solutions design specialists, you will capture, refine and extend documentation for operational procedures, systems documentation and metadata to help build greater understanding of Admiral’s data and data systems.

As a critical member of the Data Assurance team, you will create an environment of collaboration, agility, innovation, and ownership in support of the team and overall business ambitions. You will support and update the business glossary and data catalogue, identify data quality issues, and support the development and maintenance of an end-to-end data lifecycle management approach for our business domains.

Main Duties

• As a team, take responsibility for capturing and maintaining a governance and architectural view of our continually evolving Data Landscape.
• Plan, develop, deliver, and operational data documentation.
• Work with the Data Assurance Business Partners and Data Assurance Specialists to develop training content for the Data Catalog.
• Work with Data Assurance Specialists to ensure collection, collation, enhancement, and augmentation of metadata within their data domain.
• Write explanatory and procedural guides for multiple audiences.
• Consult with Stakeholders to assist in implementing updates to data documentation and data cataloguing – data lineage support.
• Work with the Data Assurance Operations Manager to develop procedures, policies, standards and other strategic documents.
• Create, manage and maintain the Conceptual and logical Data Models, Data Catalogues, Data Dictionaries, Business Glossaries, and other repositories of data system documentation.
• Work with the EUI Data Protection team to manage and maintain Records of Processing Activities and develop associated data flow diagrams supporting our GDPR compliance.
• Work with the Data Quality team to identify critical data flows and control points.
• Develop and maintain key stakeholder relationships across EUI.

This is not a full definition of the role but covers the main aspects and drivers for success.

Professional Attributes

• Possess the ability to make effective and informed decisions.
• Keep up to date with the latest legislation and regulations that apply to the department.
• Demonstrate an ability to seize opportunities without waiting for an event or having to be told.
• Quickly understands the business issues and challenges of the business.
• The ability to develop clear, efficient, and logical approaches to work.
• The ability to tackle issues and problems in a logical, step-by-step way.
• The ability to understand the needs and priorities of customers (inside and outside the organisation) and the desire to meet their expectations.
• Ensure that all communication is clear and appropriate for its intended audience.
• Able to communicate with employees of all levels including senior management.
• Promote a culture of accountability, continuous improvement and appropriate autonomy within the Data Assurance Operations team and wider data teams.

Skills & Qualifications

• Excellent motivational skills.
• Strong attention to detail.
• Pragmatic and practical, with ability to tailor methods, principles and standards to appropriate situations and audiences.
• Excellent communication, for example conveying information to diverse audiences in a way that is easily understood and actionable.
• Knowledge of Enterprise Data Catalogs & data modelling tools such as Sparx, Collibra, & Google Cloud Data Catalog.
• Knowledge of data discovery technology such as BigID.
• Proficiency with Microsoft SharePoint, Atlassian Confluence and other documentation applications.
• Commercially aware, proactive, forward looking, inquisitive and attention to detail.
• Relationship management, for example creating relationships and quickly building trust with internal and external stakeholders.
• Working on own initiative, with the ability to introduce fresh thinking to the role and the wider Data Assurance team.
• Qualification such as CDMP Associate or above highly desirable.

Salary, Benefits and Work-Life Balance

We do not have a set salary for this position, as it will be dependent on the successful candidate’s experience. We are happy to see CVs from all candidates who meet the requirements and will be happy to discuss the remuneration package. At Admiral, we are proud to be a diverse business where we put our people and customers first. We have great benefits to ensure employees have a great work-life balance; it's one of the reasons we’re consistently voted one of the Sunday Times Best Big Companies to work for in the UK. We want you to have an element of freedom to define a working lifestyle that supports this, so accommodate flexible hours wherever possible. All colleagues will receive 33 days holiday (including banks holidays) when they join us, and this will increase with length of service, up to a maximum of 38 days (including banks holidays). You also have the option to buy or sell up to five days of annual leave in addition to your allocation.

You can also view some of our other key benefits here. We are proud supporters of Women in Data. Connect, engage and belong to the largest free female data community in the UK – visit www.womenindata.co.uk to join our community. Stay connected! Follow us on LinkedIn for updates on career opportunities and more.

Seniority level Mid‑Senior level
Employment type Full‑time
Job function Analyst Information Services