At a Glance
- Tasks: Support the office by managing mail, documents, and various administrative tasks.
- Company: Dynamic law firm with a focus on a supportive and inclusive culture.
- Benefits: Flexible working, health initiatives, and a vibrant workplace environment.
- Other info: Great opportunities for personal growth and development in a collaborative atmosphere.
- Why this job: Join a team that values diversity and promotes a healthy work-life balance.
- Qualifications: Strong IT skills and ability to manage multiple tasks in a fast-paced setting.
The predicted salary is between 22000 - 26000 £ per year.
Our Facilities Services team are one of the many teams that keep our business running smoothly. A key cog to the Southampton office, the team ensures we have a great office environment to work in and all the facilities we need to be successful. You'll work closely with our Facilities Manager and our Facilities Assistants to provide crucial support to the whole office.
Responsibilities
- The Facilities Assistant role requires someone who is resourceful and organised.
- You'll be required to deal with post room requests from our Lawyers and Support staff as well as external providers of postal and logistics services.
- You'll need to be able to work to deadlines and enjoy interacting with lots of different people.
- Processing all mail (incoming and outgoing), as well as printing emails and other large documents.
- Supporting fee earners across multiple offices with administrative tasks such as archiving, photocopying, scanning, bundle preparation, binding, submitting searches, post completion tasks etc.
- Assisting the team with general duties involving the day to day running of the office from stationery orders and maintenance requests through to running errands and health and safety issues.
Qualifications
- Experience managing multiple workloads simultaneously.
- Excellent IT skills with experience of Microsoft packages.
- Experience working in a fast paced environment.
Benefits and Culture
We continually work hard to create an open culture that sets us apart from other firms. Our culture gives us much more of a human feel, emphasising that we’re more than just suits! As signatories to the Mindful Business Charter, it’s important to us that our people are able to maintain healthy and happy lives, both in and out of work. We have a number of resources and initiatives designed to support health and wellbeing and we’re very happy to talk flexible working. Through our DEI initiatives we create an environment in which difference is valued. We have a Diversity, Equity and Inclusion Group, led by our Board Sponsor, which works with our colleague networks and we’re in constant dialogue with our people about how we expand our networks to better support everybody.
We encourage applicants from all social backgrounds, ethnicities, disabilities, gender identities and sexual orientations.
Facilities Assistant in Southampton employer: Womble Bond Dickinson
As a Facilities Assistant at our Southampton office, you'll be part of a vibrant team dedicated to creating an exceptional work environment. We pride ourselves on our open culture that prioritises employee wellbeing and offers flexible working arrangements, alongside robust support for diversity, equity, and inclusion. With ample opportunities for personal and professional growth, you will find a rewarding career in a firm that values every individual and their contributions.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Assistant in Southampton
✨Get Social with Local Opportunities
Join local Facebook groups or community boards to keep an eye out for janitorial positions. These platforms are often buzzing with entry-level job postings, and you might just find a hidden gem right in your neighbourhood. Plus, don’t hesitate to drop a message or two in these groups; word-of-mouth can work wonders!
✨Connect with Cleaning Companies Directly
Many cleaning services rely on referrals and direct applications instead of posting jobs online. Pop into local cleaning companies with a friendly smile and ask if they have any openings. Sometimes, it’s all about being in the right place at the right time!
✨Tap into Temporary Agencies
Consider registering with a temp agency that focuses on entry-level jobs. They often have connections with companies looking for cleaning staff and can help you land a gig quickly. It’s a great way to gain experience and get your foot in the door!
✨Show Off Your Passion for Clean
When you get the chance to chat with potential employers, make sure to express your genuine interest in maintaining cleanliness and hygiene. Talk about any relevant experience you might have, even if it’s from a personal or volunteer capacity. Let your passion shine through!
We think you need these skills to ace Facilities Assistant in Southampton
Some tips for your application 🫡
Highlight Your Attention to Detail:In the janitorial-cleaning-services field, being meticulous is key! Make sure your CV showcases any experience where you've had to pay close attention to details, whether it's cleaning your own home or helping out in a communal space. Don’t forget to mention specific tasks you’ve done that required a thorough approach!
Showcase Your Reliability:For entry-level roles like this, employers love to see that you’re dependable. Mention any past jobs, volunteer work, or school projects where you consistently showed up and delivered on your responsibilities. Providing some context about your punctuality and reliability can set you apart!
Tailor Your Cover Letter to the Role:Your cover letter should be your chance to shine! Explain why you’re interested in cleaning services and how you can contribute to Womble Bond Dickinson. Share any personal experiences you have with cleaning or maintaining spaces that demonstrate your passion and eagerness to learn.
Consider Certifications:If you've completed any relevant certifications, such as those related to safety or cleaning methods, make sure to include them in your CV. Entry-level positions might not require extensive experience, but a willingness to learn and any additional qualifications can definitely give you an edge in the application process!
How to prepare for a job interview at Womble Bond Dickinson
✨Show Your Attention to Detail
In the janitorial cleaning services industry, attention to detail is key. Be prepared to discuss how you ensure thorough cleaning and what methods you use to spot areas that need extra care. Think of examples from your past experience, even if it's just helping out at home!
✨Familiarise Yourself with Common Cleaning Equipment
During the interview, you might be asked about your experience with different cleaning tools and chemicals. Brush up on common equipment like vacuums, mops, and eco-friendly cleaners, so you can speak knowledgeably about how to use them safely and effectively.
✨Emphasise Your Willingness to Learn
As an entry-level candidate, showing us your motivation to learn can set you apart. Let the interviewer know you’re eager to pick up new skills and adapt to different cleaning environments. Discuss any upskilling or training you've done, even if it’s been informal!
✨Be Ready for Practical Scenarios
You might find parts of the interview include practical questions or even scenarios you'll need to tackle. For example, how would you handle a particularly tough stain? Think through some scenarios beforehand so you can showcase your problem-solving abilities on the spot.
