At a Glance
- Tasks: Support our office by managing mail, documents, and various administrative tasks.
- Company: Join a friendly law firm that values teamwork and a positive work environment.
- Benefits: Flexible working hours, health and wellbeing initiatives, and a supportive culture.
- Other info: Great opportunities for personal growth in a diverse and inclusive workplace.
- Why this job: Be part of a dynamic team that keeps the office running smoothly and efficiently.
- Qualifications: Previous office experience and strong IT skills are essential.
The predicted salary is between 20000 - 25000 € per year.
We're looking for a Facilities Assistant to join our Plymouth office on a part time basis of 21 hours per week.
Our Facilities Services team are one of the many teams that keep our business running smoothly. A key cog to the Plymouth office, the team ensures we have a great office environment to work in and all the facilities we need to be successful. You'll work closely with our Facilities Manager and our Facilities Assistants to provide crucial support to the whole office.
The Facilities Assistant role requires someone who is resourceful and organised. Being a law firm we generate a lot of documents so you'll be required to deal with post room requests from our Lawyers and Support staff as well as external providers of postal and logistics services. You'll need to be able to work to deadlines and enjoy interacting with lots of different people. Essentially the role will involve processing all mail (incoming and outgoing), as well as printing emails and other large documents. There is some complex equipment – but don't worry we'll give you all the training you need. As part of your role you'll also support fee earners across multiple offices with administrative tasks such as archiving, photocopying, scanning, bundle preparation, binding etc. You'll also assist the team with general duties involving the day to day running of the office from stationery orders and maintenance requests through to running errands and health and safety issues.
So, what are we looking for? The role requires someone with previous office based experience and knowledge of IT packages including Microsoft Word, Excel and Outlook. You'll need to be able to multi-task but still maintain attention to detail. You'll be a motivated pro-active team player with excellent communication skills. You'll have a flexible approach and be consistently helpful. You must also be able to work on your own initiative and have the ability to work to deadlines. We're looking for enthusiastic individuals who love working as part of a team; this is a really social role interacting with lots of different people – this is where your great customer service skills come in.
To be successful in this role, you'll have as a minimum:
- Experience managing multiple workloads simultaneously
- Excellent IT skills with experience of Microsoft packages
- Experience working in a fast paced environment
What makes it great to work here? We continually work hard to create an open culture that sets us apart from other firms. Our culture gives us much of a human feel, emphasising that we're more than just suits! As signatories to the Mindful Business Charter, it's important to us that our people are able to maintain healthy and happy lives, both in and out of work. We have a number of resources and initiatives designed to support health and wellbeing and we're very happy to talk flexible working. Through our DEI initiatives we create an environment in which difference is valued. We have a Diversity, Equity and Inclusion Group, led by our Board Sponsor, which works with our colleague networks (we currently have firm supported networks for race, ethnicity, and cultural heritage, LGBTQ+, disabilities, neurodiversity, families, and women's career development and we're in constant dialogue with our people about how we expand our networks to better support everybody).
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long term condition and need us to make any adjustments to give you the best possible recruitment process, please let us know by contacting the recruiter on the right hand side of this page. Please also let us know if you need this job advert or the application form in a different format. We will offer an interview to candidates with a disability or long-term condition who meet the minimum criteria for this role. You can opt into this scheme within the application form. Your response to this question is only used for this purpose, is only visible to the recruitment team and is not used for data monitoring.
Facilities Assistant in Plymouth employer: Womble Bond Dickinson
Join our Plymouth office as a Facilities Assistant and become part of a vibrant team dedicated to creating an exceptional workplace environment. We pride ourselves on our open culture, prioritising employee wellbeing and offering flexible working arrangements, alongside numerous growth opportunities through our Diversity, Equity, and Inclusion initiatives. With a focus on collaboration and support, you'll find a rewarding role that values your contributions and fosters a sense of community.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Assistant in Plymouth
✨Tip Number 1
Network like a pro! Reach out to current employees at the firm through LinkedIn or other platforms. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions related to the Facilities Assistant role. Think about how your previous experience aligns with the tasks mentioned in the job description, and be ready to share specific examples.
✨Tip Number 3
Show off your personality! This role is all about teamwork and communication, so let your enthusiasm shine through during interviews. Be genuine and express why you’re excited about joining the team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about wanting to join our awesome team.
We think you need these skills to ace Facilities Assistant in Plymouth
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, highlight any experience you have with managing multiple tasks at once. We want to see how you've juggled responsibilities in previous roles, especially in a busy office environment.
Be Personable and Engaging:Since this role involves interacting with various people, make sure to convey your excellent communication skills. Share examples of how you've built relationships in past jobs – we love a friendly face!
Tailor Your Application:Take a moment to customise your application for the Facilities Assistant role. Mention specific skills that match the job description, like your IT proficiency with Microsoft packages and your ability to work under pressure.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Womble Bond Dickinson
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Facilities Assistant role. Familiarise yourself with the key responsibilities like processing mail, managing documents, and supporting your team. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your IT Skills
Since the job requires excellent IT skills, be prepared to discuss your experience with Microsoft Word, Excel, and Outlook. You might even want to mention specific tasks you've completed using these tools, as it demonstrates your capability and readiness for the role.
✨Demonstrate Your Team Spirit
This role is all about teamwork and communication. Think of examples from your past experiences where you successfully collaborated with others or provided great customer service. Highlighting your ability to work well with different people will resonate well with the interviewers.
✨Prepare Questions About Company Culture
Since the company values a positive work environment and inclusivity, prepare some thoughtful questions about their culture and initiatives. This shows that you’re not just looking for any job, but that you’re interested in being part of a supportive and dynamic team.
