At a Glance
- Tasks: Support fee earners with admin tasks like archiving, scanning, and bundle preparation.
- Company: Dynamic firm prioritising a human-centric culture and collaboration.
- Benefits: Flexible working, health initiatives, and a focus on wellbeing.
- Other info: Diversity and inclusion are at our core; we welcome all applicants.
- Why this job: Join a supportive team and develop your skills in a professional environment.
- Qualifications: Experience in admin roles and proficiency in MS Office required.
The predicted salary is between 25000 - 32000 £ per year.
The Executive Support Assistant (ESA) team provides support to fee earners across the firm with administrative tasks such as archiving, photocopying, scanning, bundle preparation, binding, submitting searches, post completion tasks, etc. ESAs are office based and this role is to primarily support fee earners in the Newcastle office. The ESA team works collaboratively across the business using a BigHand Workflow system. Workflow is overseen by a dedicated Workflow Coordinator, who manages allocation and monitors progress to ensure work is completed to a high standard and within agreed deadlines.
Our Executive Support Assistants are highly skilled professionals, recognised for their technical expertise, strong organisational skills, and flexible approach to managing workloads. They demonstrate a commitment to collaborative working and consistently deliver high levels of client service, aligning closely with the values and objectives of the teams they support.
Responsibilities- Provide administrative support to fee earners across the firm (e.g., archiving, photocopying, scanning, bundle preparation, binding, submitting searches, post completion tasks).
- Previous experience of working in an administrative role, ideally within the professional services sector.
- Proficiency in MS Office suite.
- Excellent communication skills, with the ability to adapt style and effectively engage across multiple channels including email, telephone, and written correspondence.
We continually work hard to create an open culture that sets us apart from other firms. Our culture gives us much more of a human feel, emphasising that we’re more than just suits! As signatories to the Mindful Business Charter, it’s important to us that our people are able to maintain healthy and happy lives, both in and out of work. We have a number of resources and initiatives designed to support health and wellbeing and we’re very happy to talk flexible working.
Through our DEI initiatives we create an environment in which difference is valued. We have a Diversity, Equity and Inclusion Group, led by our Board Sponsor, which works with our colleague networks (we currently have firm supported networks for race, ethnicity, and cultural heritage, LGBTQ+, disabilities, neurodiversity, families, and women’s career development and we’re in constant dialogue with our people about how we expand our networks to better support everybody). We encourage applicants from all social backgrounds, ethnicities, disabilities, gender identities and sexual orientations.
Executive Support Assistant (Administrator in Newcastle upon Tyne employer: Womble Bond Dickinson
As an Executive Support Assistant at our Newcastle office, you will join a dynamic team that prioritises collaboration and professional growth. We foster a supportive work culture that values wellbeing and inclusivity, offering flexible working arrangements and numerous resources to enhance your career development. With a commitment to diversity and a focus on maintaining a healthy work-life balance, we are dedicated to creating an environment where every employee can thrive.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Support Assistant (Administrator in Newcastle upon Tyne
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
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Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Womble Bond Dickinson!
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Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Womble Bond Dickinson.
We think you need these skills to ace Executive Support Assistant (Administrator in Newcastle upon Tyne
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Womble Bond Dickinson. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Womble Bond Dickinson and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Womble Bond Dickinson. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Womble Bond Dickinson's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Womble Bond Dickinson
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Womble Bond Dickinson.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Womble Bond Dickinson will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Womble Bond Dickinson and how you would contribute to adapting HR strategies.
