Administration and Facilities Assistant

Our client, a highly respected global organisation, is seeking an experienced Admin & Facilities Assistant to join their London office on a 6-month contract basis, with the potential for extension.

This is an excellent opportunity for a professional and highly organised administrator who enjoys working in a fast-paced corporate environment and takes pride in delivering exceptional customer service while supporting the smooth operation of a busy office.

Based full-time at the client's prestigious London office, you will provide reception, facilities and administrative support across the business, working closely with the Facilities and Services Lead to ensure seamless day-to-day operations.

Key Responsibilities

• Welcome visitors and contractors, ensuring all security and visitor management procedures are followed.
• Manage reception activities, incoming calls and general office enquiries.
• Maintain visitor records, including overseas visitor logs in accordance with company requirements.
• Provide administrative support to the Senior Leadership Team, including travel coordination, expense management, reservations and diary support.
• Coordinate meeting rooms, hospitality requirements, training sessions, workforce meetings and company events.
• Manage incoming and outgoing mail, courier services and document distribution.
• Act as the primary contact for building management and maintenance providers, coordinating repair requests and facilities-related issues.
• Monitor office supplies and stationery levels, placing orders as required.
• Support onboarding activities for new employees.
• Process purchase requisitions and service confirmations through the procurement system.
• Provide cover for the Facilities and Services Lead during periods of absence.

About You

To be successful in this role, you will bring:

• Previous experience in an administrative, office coordination, facilities or reception-based role.
• Advanced Microsoft Office skills, including Word, Excel and PowerPoint.
• Excellent organisational and planning abilities with strong attention to detail.
• A professional and confident communication style, both written and verbal.
• The ability to manage multiple priorities in a busy office environment.
• Strong customer service skills and a proactive approach to problem solving.
• The ability to handle confidential information with discretion and professionalism.
• A flexible, collaborative and adaptable approach to work.
• Experience supporting senior stakeholders would be advantageous.

What's on Offer

• Competitive Salary
• 6-month contract with potential extension opportunities.
• Lunch allowance.
• Subsidised gym membership.
• Opportunity to work within a globally recognised organisation.
• Supportive and professional working environment.

If you are an organised and proactive administrator looking for your next challenge within a professional corporate setting, contact me for more information.