Post Room Administrator

Join to apply for the Post Room Administrator role at Wolverine Worldwide . The Facilities Coordinator plays a key role in supporting the day-to-day operations of the Facilities department, ensuring a high standard of service delivery across our London Head Office. Working closely with the Facilities Administrative Lead, this position is essential to maintaining a clean, safe, and fully functional work environment. The Facilities Coordinator will collaborate with stakeholders across all brands within the business, providing responsive and effective facilities support. This includes managing facility-related requests, coordinating with vendors, overseeing maintenance tasks, and helping to uphold health and safety standards. Key Accountabilities Oversee and manage daily operations of the post room, including the receipt and dispatch of local and international mail and courier packages. Respond promptly to facility-related staff requests and provide appropriate support. Support daily facilities operations to ensure smooth and efficient office functioning. Liaise with internal teams and external service providers to address and resolve facility issues promptly. Assist in the coordination of office maintenance, repairs, and routine inspections. Maintain a safe and welcoming environment that aligns with company standards. Provide on-the-ground support for office events, moves, and general space planning. Supervise and escort contractors on-site, ensuring work is monitored in the absence of the Facilities Manager. Provide administrative support including the completion of weekly office checklists. Assist with the access control and security system, including reporting and issuing passes. Prepare and maintain showrooms and meeting rooms to ensure they are clean, functional, and ready for use. Report maintenance issues promptly and ensure resolutions are tracked. Support refurbishment and office relocation projects as directed. Order stationery and manage office supply inventory. Maintain printers (e.g., changing toners, clearing jams) and ensure adequate paper supply. Maintain cleanliness and tidiness of office areas. Manage document archiving for on-site teams. Provide lunchtime and absence cover for reception duties. Identify and report health and safety concerns; contribute to maintaining a safe workplace. Liaise with local suppliers and service providers as needed. Carry out additional duties as directed by the Facilities Manager. Knowledge, Skills