Customer Account Coordinator - 9M FTC - French Speaker

Customer Account Coordinator is a key contributor to delivering our vision by consistently striving to exceed both internal and external customer expectations. Working closely with the wider team and Team Leader, the role actively identifies opportunities to improve service and enhance ways of working. Responsibilities are carried out efficiently and accurately, with a strong attention to detail, ensuring customer requirements are fully met. This includes effective order processing, maintaining up‑to‑date VAS manuals, and converting orders into shipments in line with customer needs. The role builds strong relationships with both internal and external stakeholders by developing a clear understanding of customer requirements and earning their trust and respect. Acting as a brand ambassador, the Customer Account Coordinator demonstrates a positive, motivated and can‑do approach, while working cross‑functionally to build effective partnerships focused on service excellence, problem‑solving and clear, effective communication.

Sales Order Processing

• Ensure that all new orders from customers are processed onto SAP accurately and within 24 hours of receipt.
• Ensure that all forward orders for key customers are acknowledged within 48 hours of receipt and that delivery dates are confirmed in line with WWW guidelines.
• Update orders as necessary and maintain an accurate order book at all times.
• Advise customers of any revisions to requested delivery dates/quantities as soon as the information is available.
• Accept new orders from customers by telephone, email and fax and actively sell additional quantities where possible.
• Monitor status of order progress to the point of dispatch from the warehouse to help avoid any delay to the delivery process and customer dissatisfaction.
• Resolve customer enquiries quickly and ensure that they are answered in full and accurately.
• Ensure that all orders are processed in line with WWW policies – i.e. minimum orders, YAC guidelines etc.

Account Management

• Monitor orders and advise Team Leader of any known problems or delays.
• Answer incoming customer calls as required – ensuring that these calls are dealt with to an exceptionally high standard.
• Participate in call monitoring and coaching to continuously look for improvements in managing customer calls.
• Ensure that credits and returns are dealt with efficiently in line within agreed SLA’s.
• Liaise with third party Warehouse and Logistics concerning any shortages, processing, bookings or returns.
• Liaise with Finance/Credit Control department concerning returns, credits and invoicing issues.
• Keep warehouse fully up to date with processing requirements of specified accounts.
• Keep in regular contact with accounts, maintaining and developing good working relationships.
• Communicate relevant account activity to Team Leader as appropriate.
• Take accountability for managing and shipping order book, promoting a proactive approach to help maximize sales.
• Provide regular delivery schedules to key customers keeping them informed of the latest delivery dates of their orders.
• Courtesy calling customers to gain feedback on brand performance and the service being provided to them, using this constructively and effectively.
• Provide regular updates and communications to your sales teams ensuring they are fully aware of any account issues, order delays etc.
• Provide relevant reporting to both internal and external customers and ensure you develop a good understanding /knowledge of the reporting tools available.

General Requirements

• Ensure you follow all appropriate guidelines, policies and processes in line with expectations.
• Be a team player – support your team leader and colleagues, see success in terms of team performance.
• Help transform Customer Service dept into a proactive versus reactive organization in a way that creates a superior customer service experience.
• Support the business – drive performance forward maximizing shipments and opportunities for replenishment sales.
• Perform other duties as required/assigned by Team Leader.
• Maintain organized and efficient filing system for all customer related paperwork.
• Attend exhibitions/trade shows, sales meetings and visit customers when required.
• Actively participate in coaching and training opportunities to enhance your skills and knowledge.
• Be an ambassador for our brands and products.

Key Skills & Experience

• Fluency in both written and spoken French. Additional European languages (Spanish) may be beneficial.
• Minimum 2 years experience in a branded/wholesale customer services environment.
• Customer Service orientated.
• SAP experience preferred although not compulsory.
• Excellent communication skills with customer focus at all times.
• Strong team player with the ability to be able to contribute new ideas.
• Adaptable to change.
• Demonstrate drive and enthusiasm.
• Adopt a proactive approach and be a “forward thinker.”
• Well organized, ability to manage priorities and produce accurate work in a pressured environment.

The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required.