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For Companies At a Glance
- Tasks: Plan and execute exciting trade shows and events worldwide, creating memorable experiences.
- Company: Join a dynamic team at a leading global brand.
- Benefits: Competitive pay, flexible hours, and opportunities for growth.
- Why this job: Make an impact by enhancing brand visibility and customer engagement at major events.
- Qualifications: Strong project management skills and experience in event coordination.
- Other info: Work in a fast-paced environment with a supportive team culture.
The predicted salary is between 28800 - 43200 £ per year.
About the Role
The Trade Show & Event Planning Specialist plays a key role in planning, coordinating, and executing marketing and internal events and trade shows around the world. In this position, you will manage detailed logistics, ensure alignment with event goals, and help create impactful experiences that strengthen customer relationships and support business growth. Your work will directly contribute to the success, visibility, and engagement of our brand at industry and proprietary events.
Responsibilities
- Manage and own a global portfolio of small and medium trade shows and events.
- Oversee all event logistics including setup, tear-down, transportation, shipping, and booth installation.
- Build and maintain detailed event timelines, schedules, and project plans.
- Partner closely with marketing, sales, and product teams to deliver best-in-class event experiences.
- Prepare, manage, and reconcile event budgets.
- Coordinate all onsite services including AV, booth build vendors, food & beverage, and other support partners.
- Develop attendee communications such as save-the-dates, confirmations, and “Know Before You Go” guides.
- Create engaging booth and event experiences that attract audiences and drive meaningful interactions.
- Research and evaluate sponsorship opportunities that enhance visibility and deliver measurable business impact.
- Provide project management oversight and on-site support as needed.
- Build and maintain strong relationships with event vendors, contractors, and service providers.
- Ensure compliance with all budgetary, contractual, insurance, legal, health, and safety requirements.
- Support daily event operations by delivering administrative tasks efficiently, accurately, and on schedule.
- Collaborate effectively with team members, providing backup support on events as needed.
- Serve as on-the-ground support onsite at internal and external events internationally, representing the GEM team and level of support.
Skills & Qualifications
- Project Coordination: Strong ability to manage multiple tasks, deadlines, and priorities.
- Vendor Management: Experience sourcing, negotiating, and managing vendor relationships.
- Event Software Proficiency: Comfortable using event management, registration, and CRM tools.
- Planning & Organization: Skilled in developing structured event plans, schedules, and documentation.
- Budget Management: Ability to track, monitor, and reconcile event budgets.
- Customer & Stakeholder Engagement: Effective communicator with attendees, clients, and internal teams.
- Logistics Knowledge: Solid understanding of event operations and on-site logistics.
- Adaptability: Able to respond quickly and effectively to changing circumstances and challenges.
Trade Show & Event Management Specialist in London employer: Wolters Kluwer
Contact Detail:
Wolters Kluwer Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Trade Show & Event Management Specialist in London
✨Tip Number 1
Network like a pro! Attend industry events, trade shows, and meet-ups to connect with people in the field. You never know who might have a lead on your dream job or can introduce you to someone who does.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past event management successes. Use visuals and metrics to demonstrate how you've made events impactful and engaging. This will help you stand out when chatting with potential employers.
✨Tip Number 3
Be proactive! Don’t just wait for job openings to pop up. Reach out to companies you admire and express your interest in working with them. A friendly email or LinkedIn message can go a long way in getting your foot in the door.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you. Make sure to tailor your application to highlight your event management experience and how you can contribute to our team’s success.
We think you need these skills to ace Trade Show & Event Management Specialist in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Trade Show & Event Management Specialist role. Highlight your experience in managing events and logistics, and show us how you can contribute to our brand's visibility and engagement.
Show Off Your Skills: We want to see your project coordination and vendor management skills shine through. Use specific examples from your past experiences to demonstrate how you've successfully managed multiple tasks and built strong relationships with vendors.
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate well-structured documents that are easy to read. Make sure to include all relevant details without overwhelming us with unnecessary information.
Apply Through Our Website: Don't forget to submit your application through our website! This helps us keep everything organised and ensures your application gets the attention it deserves. We can't wait to hear from you!
How to prepare for a job interview at Wolters Kluwer
✨Know Your Events Inside Out
Before the interview, dive deep into the types of events and trade shows the company has been involved in. Familiarise yourself with their past events, successes, and any unique aspects that set them apart. This will not only show your genuine interest but also help you discuss how your skills can enhance their future events.
✨Showcase Your Project Management Skills
Be ready to share specific examples of how you've successfully managed multiple tasks and deadlines in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your responses, highlighting your ability to juggle logistics, budgets, and vendor relationships effectively.
✨Demonstrate Your Communication Prowess
As a Trade Show & Event Management Specialist, communication is key. Prepare to discuss how you've engaged with various stakeholders, from vendors to attendees. Bring examples of how you've crafted effective communications, like 'Know Before You Go' guides, to ensure everyone is informed and excited about the event.
✨Be Ready for Adaptability Questions
Events can be unpredictable, so expect questions about how you've handled unexpected challenges in the past. Think of specific instances where you had to adapt quickly, whether it was a last-minute change in logistics or a vendor issue. Highlight your problem-solving skills and ability to stay calm under pressure.
