At a Glance
- Tasks: Provide top-notch admin support to a dynamic team of lawyers.
- Company: Join a reputable firm known for its collaborative and supportive environment.
- Benefits: Flexible hours, professional growth opportunities, and a chance to make a real impact.
- Other info: Perfect for those looking to kickstart their career in a fast-paced setting.
- Why this job: Be the backbone of a legal team and enhance your organisational skills.
- Qualifications: Strong communication skills and attention to detail are essential.
The predicted salary is between 25000 - 32000 € per year.
The main purpose of the role is to provide high quality administrative support to a team of lawyers. The role requires excellent organisational skills, strong attention to detail, and the ability to handle confidential information with discretion. It also involves taking a proactive approach to supporting the team, anticipating needs, managing priorities effectively, and contributing to the delivery of exceptional client service.
What will you do?
- Assist with the opening, management and closing of client files, ensuring compliance with firm policies.
- Process invoices, monitor outstanding client balances and support credit control activities where required.
- Undertake a range of administrative tasks to support the efficient day‑to‑day running of the department.
- Identify opportunities to improve administrative processes and contribute to continuous improvement initiatives.
- Support diary management, including scheduling meetings, coordinating availability and organising meeting logistics.
- Proactively liaise with clients, responding promptly to enquiries and using initiative to deliver an exceptional client experience at every stage.
- Arrange travel, accommodation and training bookings for team members as required.
- Manage and prioritise your own workload to meet deadlines and support team objectives.
- Maintain accurate and compliant electronic filing systems in line with firm procedures.
What do you offer?
Skills & Attributes
- Outstanding communication and client care skills, with the ability to build trust and rapport at all levels.
- Strong time management and prioritisation abilities, ensuring deadlines are met while maintaining high-quality work.
- Exceptional attention to detail, applying a meticulous approach to case management and legal analysis.
You are able to:
- Handle confidential and sensitive information with professionalism and discretion.
- Develop and maintain strong relationships with colleagues, clients, and external stakeholders.
- Thrive under pressure, managing competing priorities effectively while maintaining a high standard of work.
Professional & Technical Expertise
You are:
- Qualified by experience, with a strong academic background.
- Demonstrating the expected competencies for your level across Client, People, Technical, and Commercial Awareness, as outlined in the firm’s Pyramids of Skills and Behaviours.
- Proactive in your professional development, working towards competencies at the next level and continuously seeking growth opportunities.
Mindset & Approach
- Take ownership of your work, contributing to the firm’s success and driving positive outcomes.
- Are adaptable and embrace change, demonstrating a solutions‑focused mindset.
- Commit to ongoing learning and development.
Hours - Monday to Friday 9am to 5pm with part time hours across 5 days to be considered.
Closing Date - We are keen to talk to suitable candidates at the earliest possible opportunity and will close the vacancy to new applications once conversations reach an advanced stage. To avoid a delay, we would therefore encourage candidates who are interested in this vacancy to apply without delay.
Administrator in Plymouth employer: Wolferstans Solicitors
As an Administrator at our esteemed law firm, you will thrive in a supportive and dynamic work environment that values excellence and professional growth. We offer competitive benefits, a commitment to continuous improvement, and opportunities for career advancement, all while fostering a culture of collaboration and respect. Located in a vibrant area, our firm not only prioritises exceptional client service but also invests in the well-being and development of our employees, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Plymouth
✨Tip Number 1
Get your networking game on! Reach out to people in the legal field, attend events, and connect with professionals on LinkedIn. You never know who might have a lead on that perfect Administrator role.
✨Tip Number 2
Practice your interview skills! Mock interviews can help you nail down your responses and boost your confidence. Focus on showcasing your organisational skills and attention to detail, as these are key for the role.
✨Tip Number 3
Tailor your approach! When you find a job you like, make sure to research the firm and understand their values. This will help you align your answers during interviews and show that you're genuinely interested.
✨Tip Number 4
Don’t forget to apply through our website! We’re always looking for proactive individuals who can contribute to our team. Plus, applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Administrator in Plymouth
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight the skills and experiences that match the role. We want to see how you can bring your unique flair to our team of lawyers!
Show Off Your Attention to Detail:Since this role requires a meticulous approach, double-check your application for any typos or errors. A polished application reflects your ability to handle confidential information with care, which is super important to us.
Be Proactive in Your Approach:In your application, demonstrate how you've taken initiative in past roles. We love candidates who can anticipate needs and manage priorities effectively, so share examples that showcase this skill!
Apply Through Our Website:To make sure your application gets the attention it deserves, apply directly through our website. It’s the best way for us to keep track of your application and get back to you quickly!
How to prepare for a job interview at Wolferstans Solicitors
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrator in a legal setting. Familiarise yourself with tasks like managing client files, processing invoices, and supporting diary management. This will help you demonstrate your knowledge and show that you're proactive about the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed your time and prioritised tasks in previous roles. Highlight any tools or methods you use to stay organised, as this is crucial for the position. Remember, they want someone who can handle multiple priorities effectively!
✨Demonstrate Discretion and Professionalism
Since you'll be handling confidential information, it's important to convey your understanding of discretion during the interview. Share experiences where you've successfully managed sensitive information and maintained professionalism, as this will reassure them that you can be trusted with their clients' data.
✨Prepare Questions That Show Your Interest
At the end of the interview, have a few thoughtful questions ready that reflect your interest in the firm and the role. Ask about their approach to continuous improvement initiatives or how they support professional development. This shows that you're not just looking for any job, but are genuinely interested in contributing to their success.
