At a Glance
- Tasks: Coordinate operations, manage meetings, and maintain relationships with staff and external partners.
- Company: Join the University of Wolverhampton Students Union, a vibrant community hub.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Perfect opportunity for students looking to kickstart their career in operations.
- Why this job: Make a difference in student life while enhancing your organisational and administrative skills.
- Qualifications: Strong communication skills and a knack for organisation are essential.
The predicted salary is between 30000 - 40000 £ per year.
University of Wolverhampton Students Union
The role will proactively develop and maintain relationships with both permanent and student staff, university staff, and other external partnerships as agreed.
The Operations Coordinator duties will be to
- Organise the annual calendar of staff, team and committee meetings.
- Ensure minutes and action points are recorded and distributed.
- Monitor the diaries of the Strategic Leadership Team and of the Sabbatical Officers, to be consistent with calendar above.
- Contribute to the development of SU facilities especially health and safety and buildings.
- Liaise with other staff in the SU and University as necessary on administrative matters.
- Assist in preparation of papers and be responsible for distribution of agenda, minutes and accompanying papers.
- Preparation and distribution of minutes and action points.
- Be responsible for the recording and distribution of monthly Key Performance indicators KPIs and for the co-ordination of team objectives setting.
- Assist the Head of Finance and Operations with external regulation e. g. Companies House and Charity Commission updates.
- Provide assistance and support to Board members in respect of minutes, papers and other Trustee specific issues.
- Be responsible for general operational and facilities matters, whilst working with commercial colleagues.
- Assist the management team in preparing contracts with external bodies.
- Address information and data requests from the university.
- Co-ordinate the reporting of accidents and incidents and action thereon.
- Develop and maintain internal quality standards in line with relevant policies and procedures.
- Be responsible for the co-ordination of the policy and procedure library, its review and maintenance and assist in drafting of policies.
- Provide administrative support to new starters (IT accounts; Zonal; ID cards, laptop, any keys, staff number) and to ensure leavers have returned equipment satisfactorily.
- Oversee access to relevant systems; maintain records and reports.
- Assist University staff in the provision of IT equipment and ensure adequate tagging and recording of assets.
- Maintenance of records for staff HR issues and act as necessary with external HR consultants.
- Maintain records of mandatory and other training.
Please provide your current CV and covering letter detailing your suitability when applying for this role
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Operations Coordinator in Wolverhampton employer: WMJobs
West Midlands Combined Authority (WMCA) is an exceptional employer that champions a collaborative and inclusive work culture, offering employees the chance to make a tangible impact in the public sector. With a strong focus on professional development and growth opportunities, WMCA supports its staff in navigating the complexities of local governance while fostering a dynamic environment that values innovation and adaptability. Located in the heart of the West Midlands, employees benefit from a vibrant community and access to a range of resources aimed at enhancing their career journey.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Coordinator in Wolverhampton
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
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We think you need these skills to ace Operations Coordinator in Wolverhampton
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at WMJobs. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
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Align with Company Culture:Make sure your application speaks to WMJobs's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at WMJobs
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with WMJobs.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
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A full-time HR role at WMJobs will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
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Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact WMJobs and how you would contribute to adapting HR strategies.
