At a Glance
- Tasks: Support the Director with email management, meeting coordination, and high-quality document production.
- Company: Warwickshire County Council, committed to equality and community service.
- Benefits: Agile working, generous leave, discounts, and a strong pension scheme.
- Other info: Flexible work environment with opportunities for personal and professional growth.
- Why this job: Join a dynamic team and make a real impact in local governance.
- Qualifications: Experience in administration, proficiency in Microsoft 365, and strong communication skills.
The predicted salary is between 31022 - 33699 £ per year.
Full time, permanent
Salary: £31,022 - £33,699 per annum (Scale H)
Location: Shire Hall, Warwick (agile working offered)
About the Role
The Director of Infrastructure, Planning & Environment will be supported by an Executive Assistant who will work in a fast‑paced environment, anticipate the Director’s needs and exercise initiative to ensure the smooth operation of the Director’s working day. The EA will also support the wider service area and senior leaders within the Communities Directorate to achieve business excellence through comprehensive and high‑quality support. Key aspects include building effective relationships with internal colleagues, councillors and external stakeholders, acting as the first point of contact for requests and enquiries into the Director’s office, and responding on the Director’s behalf with sound judgement and professionalism.
Responsibilities
- Email and diary management with proactive action, coordinating meetings and events, preparing agendas, forward‑planning, taking minutes and tracking progress.
- Gatekeeping for the Director – first point of contact for requests and enquiries, coordinating and directing correspondence, and responding on the Director’s behalf when appropriate.
- Production of high‑quality documents, presentations, correspondence and briefing notes.
- Processing financial accounting tasks, including forecasting and invoicing.
- Providing proactive support to members of the Director’s Senior Leadership Team.
Qualifications
- Proven track record of secretarial or administrative experience.
- Practical knowledge of office administration (NVQ Level 3 in Administration or equivalent).
- Proficiency in Microsoft 365, Word, Excel, PowerPoint and a high‑speed keyboard.
- Effective written and verbal communication skills and the ability to interact with individuals at all levels.
- Flexible, adaptable and able to work independently as well as part of a team.
- High attention to detail, proactivity and a can‑do problem‑solving attitude under pressure.
- Experience working with senior officers.
- Access to own transport is beneficial.
Benefits
- Agile working
- Generous annual leave entitlement
- Bank holidays
- An additional day at Christmas
- Access to Vivup benefits and discounts
- A pension scheme with an employer contribution of roughly 19 % per month.
EEO Statement
Warwickshire County Council is committed to equality of opportunity for all employees and aims to address under‑representation in its workforce.
Executive Assistant to the Director of Infrastructure, Planning & Environment in Warwick employer: WMJobs
Warwickshire County Council is an excellent employer, offering a supportive and dynamic work environment at Shire Hall, Warwick. With benefits such as agile working, generous annual leave, and a strong pension scheme, employees are encouraged to grow and thrive in their roles while contributing to meaningful community projects. The council fosters a culture of inclusivity and professional development, making it an ideal place for those seeking a rewarding career in public service.
