At a Glance
- Tasks: Support Year 6 transition, manage student data, and provide admin support.
- Company: Join a supportive educational environment focused on student welfare.
- Benefits: Competitive salary, health plan, discounts, and professional development opportunities.
- Other info: Dynamic role with opportunities for growth and community engagement.
- Why this job: Make a difference in students' lives while gaining valuable experience.
- Qualifications: GCSE English and Maths Grade C or above; previous educational experience preferred.
The predicted salary is between 22927 - 24826 € per year.
We seek an Administration Assistant to support the Data Manager and the Assistant Headteacher in the Year 6 transition process, manage student data, and provide general administrative support.
Key Duties and Responsibilities
- Support the Assistant Headteacher in charge of Primary Liaison/Year 6 transition by providing an efficient administrative service for the Year 6 transition process, liaising with primary schools to request student files, corresponding with the Local Authority and parents to ensure data held is accurate and kept up-to-date, requesting and inputting student data into the School’s Information Management System, liaising with Year Offices to ensure students’ medical needs are documented and shared with staff, and arranging parent meetings.
- Ensure that data held on students is kept up to date on the School’s Information Management System.
- Generate and distribute annual data collection sheets to parents.
- Support the Data Manager with the production of KS3 mid-term reports and progress checks.
- Provide general administrative, clerical and practical support as required – e.g. word processing documents, mail merging labels, designing booklets and event materials, producing staff briefing notes.
- Support the school’s digital transformation and digital resource management.
- Assist with safeguarding filtering processes.
- Cover Reception when required.
- Support the administration of careers events for each year group.
- Assist with the organisation of school immunisations and liaise with Vaccination UK.
- Set up parents’ evening appointments.
- Arrange annual school photographs for the whole school.
- Support the creation and issuance of staff door access cards for new starters, including taking photographs, in line with procedures and under the direction of the Facilities Manager.
- First aid trained.
- Monitor and order stationery supplies.
- Provide ad-hoc support to the Senior Leadership Team and in Year Offices as required.
Qualifications and Skills
- GCSE English and Maths Grade C or above.
- Previous experience working within an educational setting.
- IT competence, including record-keeping.
- Experience of record keeping.
Salary
Pay range: Grade 4 SCP 6-11 TT including inset days + 1 week (Actual Salary: £22,927–£24,826).
Benefits
- Financial, health and lifestyle benefits.
- Discounts on everyday purchases (Eden Red).
- A comprehensive free-of-charge health plan (UK Health Care).
- A cycle-to-work scheme via Halfords.
- Professional development, including CPD.
Equality, Diversity, and Inclusion
The Mercian Trust is committed to safeguarding and promoting the welfare of young people and vulnerable adults, and all appointments are subject to enhanced Disclosure & Barring Service (DBS) checks and satisfactory references. The Mercian Trust is also committed to promoting equality, challenging discrimination and developing community cohesion. We welcome applications from all sections of the community.
Administration Assistant in Walsall employer: WMJobs
The Mercian Trust is an exceptional employer, offering a supportive work environment in Aldridge where you can make a meaningful impact on students' lives. With a strong commitment to professional development and a range of benefits including health plans and discounts, we foster a culture of inclusivity and growth, ensuring that every employee feels valued and empowered to thrive in their role.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant in Walsall
✨Tip Number 1
Network like a pro! Reach out to your contacts in the education sector, especially those who might know about openings for Administration Assistants. A friendly chat can sometimes lead to opportunities that aren't even advertised!
✨Tip Number 2
Prepare for interviews by researching the school and its values. Knowing about their approach to student data management and digital transformation will show you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice common interview questions related to administration roles. Think about how you would handle tasks like managing student data or liaising with parents. We want you to feel confident and ready to impress!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Administration Assistant in Walsall
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Administration Assistant. We want to see how you can support the Year 6 transition process and manage student data effectively.
Show Off Your IT Skills:Since this role requires IT competence, don’t forget to mention any relevant software or systems you’ve used before. We’re keen on seeing your experience with record-keeping and any digital tools that can help us in our digital transformation journey.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your points are easy to read and understand. This will show us your ability to communicate effectively, which is key for this role.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the position. Plus, it’s super easy to do!
How to prepare for a job interview at WMJobs
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administration Assistant. Familiarise yourself with tasks like managing student data and liaising with primary schools. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Prepare Examples of Your Experience
Think of specific examples from your previous work or educational experiences that relate to the key duties mentioned in the job description. Whether it's handling data management or supporting a team, having concrete examples ready will help you stand out during the interview.
✨Showcase Your IT Skills
Since the role requires IT competence, be prepared to discuss your experience with record-keeping and any relevant software you've used. If you have experience with School Information Management Systems or similar tools, highlight that to show you're ready to hit the ground running.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the school's digital transformation initiatives or how the administration team collaborates with other departments. This shows your enthusiasm for the role and helps you gauge if the school is the right fit for you.
