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- Tasks: Lead the Vehicle Management Service team and ensure efficient fleet operations.
- Company: Birmingham City Council, committed to sustainable travel solutions.
- Benefits: Competitive salary, flexible working options, and career development opportunities.
- Other info: Dynamic role with potential for contract extension until March 2026.
- Why this job: Make a real impact on fleet management and contribute to climate targets.
- Qualifications: 5+ years in fleet administration and strong IT skills required.
The predicted salary is between 36000 - 60000 £ per year.
WMJobs – Birmingham, England, United Kingdom
VMS Administration Manager – Fixed Term Contract
Location: Birmingham City Council, Vehicle Maintenance Service – Birmingham, UK
Contract: Fixed Term Contract – until March 2026 (potential to be extended)
Grade: 5 – £41,511 – £49,764; Consultation grade: subject to formal evaluation under the Pay Equity Review
Working hours: 36.5 per week
Are you passionate about fleet management and sustainable travel solutions? Birmingham City Council is seeking a dynamic VMS Administration Manager to lead the Vehicle Management Service (VMS) office team. This role supports the efficient management of the Council’s fleet and staff business travel, ensuring legal compliance and the transition to electric vehicles. You’ll be at the heart of driving operational excellence, minimising vehicle downtime, and delivering fit-for-purpose travel solutions across the organisation.
Key Responsibilities
- Lead and develop the VMS administration team.
- Manage fleet systems and ensure legal documentation compliance.
- Act as a key point of contact for complex enquiries and complaints.
- Support procurement, rollout, and maintenance of fleet vehicles.
- Liaise with external suppliers and monitor service quality.
- Contribute to fleet decarbonisation and climate targets.
- Oversee financial processes within the team.
What We\’re Looking For
Essential:
- Full UK driving licence.
- AFP membership or equivalent.
- 5+ years’ experience in fleet administration.
- Supervisory experience in a fleet/travel function.
- Strong IT skills (Word, Excel) and understanding of statutory fleet responsibilities.
Desirable:
- BTEC Level 5 in Management or equivalent.
- Progress on AFP Fleet Vehicle Management Pathway.
Please upload your up-to-date CV via the attachments part of your application; this is required for shortlisting. Applications without a CV cannot be considered.
Birmingham City Council is an accredited Disability Confident Leader employer and is committed to employing, retaining and developing all of our people. If you require reasonable adjustments or support during your application, please let us know.
For informal enquiries please contact: resourcing@birmingham.gov.uk
We welcome applications from people with caring responsibilities and flexible working options will be considered. A Disclosure and Barring Service (DBS) check will be undertaken. Proof of Right to Work in the UK will be required before any employment offer can be confirmed.
Additional Information
Job Description and Person Specification: We strive to advertise all roles for a minimum of two weeks. However, due to high application volumes vacancies may close earlier than the stated deadline. Submit your application promptly to be considered.
Seniority level
- Mid-Senior level
Employment type
- Full-time
Job function
- Project Management and Information Technology
Industries
- Human Resources Services
We also list other roles and opportunities on WMJobs. This description reflects the VMS Administration Manager role only.
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VMS Administration Manager employer: WMJobs
Contact Detail:
WMJobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land VMS Administration Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in fleet management or local councils. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for the interview by researching Birmingham City Council's current fleet initiatives. Show us you’re not just passionate but also knowledgeable about their goals, especially around electric vehicles and sustainability.
✨Tip Number 3
Practice your responses to common interview questions related to fleet management. We want to see how you handle complex enquiries and complaints, so think of examples from your past experience that highlight your skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re serious about joining the team at Birmingham City Council.
We think you need these skills to ace VMS Administration Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the VMS Administration Manager role. Highlight your fleet administration experience and any supervisory roles you've held. We want to see how your skills match what we're looking for!
Showcase Your Passion: In your cover letter, let us know why you're passionate about fleet management and sustainable travel solutions. We love candidates who share our enthusiasm for making a difference in this area!
Be Clear and Concise: When filling out your application, keep your answers clear and to the point. We appreciate straightforward communication, so make it easy for us to see why you’re the right fit for the team.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way to ensure we receive all your details correctly, including your CV, which is essential for shortlisting.
How to prepare for a job interview at WMJobs
✨Know Your Fleet Management Stuff
Make sure you brush up on your fleet management knowledge, especially around legal compliance and the transition to electric vehicles. Being able to discuss current trends and challenges in the industry will show that you're not just qualified, but genuinely passionate about the role.
✨Show Off Your Leadership Skills
As a VMS Administration Manager, you'll be leading a team. Prepare examples of how you've successfully managed teams in the past, focusing on your supervisory experience. Think about specific situations where you motivated your team or resolved conflicts.
✨Get Familiar with Their Systems
Since strong IT skills are essential, make sure you’re comfortable with tools like Word and Excel. If you know any specific fleet management software, mention it! This shows you’re ready to hit the ground running and can manage fleet systems effectively.
✨Prepare for Complex Enquiries
You’ll be the go-to person for complex enquiries and complaints. Think of examples from your past roles where you handled difficult situations or provided excellent customer service. This will demonstrate your problem-solving skills and ability to communicate effectively.