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- Tasks: Manage the reception area and support admin staff in a vibrant school environment.
- Company: KESH Academy, a welcoming and professional educational institution.
- Benefits: Stable hours during term time, supportive team, and opportunities for training.
- Other info: Join a dynamic team dedicated to student welfare and success.
- Why this job: Be the friendly face of the school and make a difference in students' lives.
- Qualifications: Experience in reception and administration, strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
KESH Academy is looking for an experienced receptionist and administrator who can oversee the main reception and provide guidance and support to the reception staff and coordinate the day-to-day workflow of the administration staff, ensuring a welcoming, calm and professional reception environment at all times.
Main Duties:
- Support the day-to-day organization of the school office and reception area.
- Provide guidance and support to receptionists and administration officers.
- Co-ordinate and oversee the reprographics and administrative workflows.
- Ensure safeguarding processes are adhered to in the operation of the main reception and office procedures.
- Develop an efficient administrative support system, deploying IT and other technologies to improve the Academy’s administration.
- Maintain effective communication with the PA to the Principal to support smooth office functioning.
- Ensure the main reception office is organized, tidy and inviting.
- Proficient in a range of systems: Excel, Word, Arbor, CPOMS.
- Oversee maintenance and transfer of student records/archives, ensuring high standards and secure transit.
- Carry out word processing, data entry and ICT-based tasks.
- Support invigilation of tests and examinations, accompany staff and pupils on educational visits.
- Support the school’s first aid function as a registered first aider, and help pupils with specific medical conditions such as diabetes.
- Support after-school events such as parent’s evenings and open evenings.
- Undertake any necessary training involved with the post.
- Work well in a team, be well-organized, have an excellent work ethic and communicate effectively with staff, pupils and parents.
- Promote and safeguard the welfare of children and young people with whom we interact, observe Health and Safety, maintain confidentiality and adhere to equal opportunities policies.
- Carry out any reasonable task requested by the Principal / SLT or line manager.
No Direct Line Management: This role does not carry direct line management responsibilities.
Senior Receptionist employer: WMJobs
Contact Detail:
WMJobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Receptionist
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector and let them know you're on the hunt for a Senior Receptionist role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for that interview! Research KESH Academy, understand their values, and think about how your experience aligns with their vision. Practise common interview questions and be ready to showcase your skills in managing reception and administration tasks.
✨Tip Number 3
Showcase your tech skills! Since the role requires proficiency in systems like Excel and Word, be prepared to discuss your experience with these tools. Maybe even bring examples of how you've used technology to improve administrative processes in your previous roles.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application directly. Plus, it shows you're serious about joining our team at KESH Academy. Don't miss out on this opportunity!
We think you need these skills to ace Senior Receptionist
Some tips for your application 🫡
Show Off Your Experience: Make sure to highlight your previous experience as a receptionist or administrator. We want to see how you've managed reception areas and supported teams in the past, so don’t hold back on those details!
Tailor Your Application: Take a moment to tailor your application to the job description. Use keywords from the listing, like 'safeguarding processes' and 'administrative workflows', to show us you understand what we're looking for.
Keep It Professional: While we love a friendly vibe, remember that this is a professional role. Keep your language clear and concise, and make sure your application reflects the calm and welcoming environment we aim to create at KESH Academy.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at WMJobs
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Senior Receptionist. Familiarise yourself with the key duties mentioned in the job description, like overseeing the reception area and supporting administration staff. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
As a Senior Receptionist, effective communication is crucial. Prepare examples of how you've successfully communicated with staff, pupils, and parents in previous roles. Think about times when you resolved conflicts or provided excellent customer service, as these will highlight your ability to maintain a welcoming environment.
✨Demonstrate Your Organisational Skills
Being well-organised is key for this role. Bring along examples of how you've managed workflows or improved administrative processes in past positions. You could even mention specific tools or technologies you've used, like Excel or Arbor, to streamline tasks and enhance efficiency.
✨Prepare for Scenario Questions
Expect scenario-based questions during the interview. Think about how you would handle situations like managing a busy reception desk or dealing with a medical emergency. Practising your responses will help you feel more confident and show that you're ready to tackle the challenges of the role.