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- Tasks: Handle admin duties, manage records, and support health & safety compliance.
- Company: Join a collaborative and inclusive educational trust focused on growth.
- Benefits: Enjoy generous leave, wellbeing support, and access to professional development opportunities.
- Other info: Be part of key groups promoting equality and wellbeing in the workplace.
- Why this job: Make a difference in education while developing your skills in a supportive environment.
- Qualifications: Strong admin skills, excellent communication, and IT confidence required.
The predicted salary is between 24000 - 30000 £ per year.
Key responsibilities include:
- General administrative duties including data entry, document preparation and record keeping
- Handling telephone and visitor enquiries in a professional manner
- Monitoring sickness and absence and arranging agency cover as required
- Raising purchase orders, obtaining quotes and ordering PPE and supplies
- Supporting statutory compliance, health & safety records and audits
- Coordinating training such as First Aid, Minibus Driver and EVAC Chair training
- Maintaining vehicle records (MOT, servicing, tax)
- Attending meetings, taking minutes and preparing reports
Qualifications:
- Strong administrative and organisational skills
- Excellent communication skills and attention to detail
- Ability to handle confidential information
- Confidence using IT systems and databases
- A positive, flexible and team‑focused approach
Benefits:
- A collaborative and inclusive culture, where team members will upskill you and give you regular opportunities to learn from each other in a safe and collaborative environment.
- An opportunity to undertake structured CPD via access to the National College online CPD platform and/or apprenticeships such as the CIPD or Coaching via our Apprenticeship Levy.
- Access to Career Pathways and Pledge to help you plan for and make your goals a reality via our Professional Growth and Performance process.
- A wellbeing culture, with paid and unpaid time off to support life events via our Life Leave Policy, access to a Wellbeing Champion and the opportunity to participate in our annual staff wellbeing survey.
- Access to 24/7 Employee Assistance Programme (EAP), which includes confidential counselling, access to wellbeing advice and a lifestyle app called My Possible Self.
- Access to a suite of supportive policies, such as Life Leave, Wellbeing, Career Break and Family Friendly.
- Access to a generous pension scheme known as the Local Government Pension Scheme (LGPS).
- Access to a comprehensive employee rewards package including Long Service Awards, Employee Referral Scheme, Cycle to Work Scheme and contribution to glasses and eye‑sight tests for eligible display screen users.
- Opportunity to be part of key Trust‑wide collaborative groups such as the Equality, Diversity and Inclusion (EDI working group) and Wellbeing working groups, including menopause support and neurodiversity support.
- Generous annual leave entitlement based on length of service, starting at 30 days pro‑rata, rising to 33 at 5 years’ plus service and 35 following 10 years’ plus service.
- This excludes an additional 2‑week paid compulsory closure at Christmas, for which additional days’ leave are gained.
- Onsite parking at all schools.
We are a Disability Confident Employer:
- Ensure our recruitment process is inclusive and accessible
- Communicating and promoting vacancies
- Offering an interview to disabled people who meet the minimum criteria for the job
- Anticipating and providing reasonable adjustments as required
- Supporting any existing employee who acquires a disability or long‑term health condition, enabling them to stay in work
Estates & Facilities Administrator in Birmingham employer: WMJobs
Contact Detail:
WMJobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estates & Facilities Administrator in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. Practise common interview questions and think of examples that showcase your skills and experience.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Estates & Facilities Administrator in Birmingham
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Estates & Facilities Administrator role. Highlight your administrative skills and experience that match the job description, like data entry and handling enquiries. We want to see how you fit into our team!
Show Off Your Communication Skills: Since excellent communication is key for this role, don’t shy away from showcasing your ability to handle confidential information and engage with others professionally. Use clear and concise language in your application to reflect this skill.
Be Detail-Oriented: Attention to detail is crucial, so double-check your application for any typos or errors. We appreciate candidates who take the time to ensure their documents are polished and professional, just like the work we do at StudySmarter.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at WMJobs
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Estates & Facilities Administrator role. Familiarise yourself with tasks like data entry, handling enquiries, and monitoring sickness. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Skills
Highlight your strong administrative and organisational skills during the interview. Prepare examples from your past experiences where you've successfully managed records, coordinated training, or handled confidential information. This will demonstrate your capability to excel in the role.
✨Communicate Clearly
Since excellent communication is a must for this job, practice articulating your thoughts clearly. Whether it's discussing your experience or asking questions about the role, being concise and professional will leave a positive impression on the interviewers.
✨Ask Thoughtful Questions
Prepare some insightful questions to ask at the end of the interview. Inquire about the team culture, opportunities for professional growth, or how the organisation supports wellbeing. This shows that you're not just interested in the job, but also in how you can contribute to and grow within the company.