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- Tasks: Support procurement processes and manage supplier information in a dynamic environment.
- Company: Join a leading organisation at the heart of procurement for the Department for Transport.
- Benefits: Enjoy a fantastic pension, free travel, and discounts at over 800 retailers.
- Other info: Hybrid working with excellent career development opportunities.
- Why this job: Make a real impact while developing your skills in a collaborative team.
- Qualifications: Experience in procurement and strong communication skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking two Procurement Category Administrators to help drive a fast‑paced, efficient and compliant tendering programme. In this role, you’ll work at the centre of our procurement function, collaborating with stakeholders across all Directorates and the Department for Transport. You’ll play an active part in key meetings and help strengthen governance and policy compliance across our organisation. Hybrid working from our Birmingham Head Office.
Key Responsibilities
- Provide core administrative support, including minute‑taking, data entry, scheduling and document management.
- Support procurement exercises by maintaining compliant audit trails and accurate records.
- Build strong stakeholder relationships and maintain supplier and contract databases to ensure compliance and performance.
- Manage purchase orders and supplier information in the e‑procurement system, and support colleagues with procurement processes.
- Contribute to sustainable procurement and uphold organisational policies, governance standards and accreditation requirements.
Skills, Knowledge and Expertise
- Experience in a procurement environment with the ability to manage end‑to‑end processes.
- Able to meet multiple deadlines under pressure while maintaining high‑quality work and service.
- Strong communicator and collaborative team player, confident working with varied stakeholders.
- Skilled in governance frameworks and ICT systems, including e‑procurement and Microsoft tools.
- Flexible, adaptable, and confident, with a willingness to take on new tasks.
To ensure continuity and an effective delivery of service, successful candidates will be required to commit to a minimum 14-month period in role after achieving competence. This also includes existing colleagues who move by internal promotions and transfers. This time allows our future colleagues to support personal career development by allowing time to build strong knowledge and expertise.
Benefits
- A defined benefit pension from day 1 – one of the best in the UK.
- Free travel on all London Northwestern and West Midlands Railway services for you, your spouse/partner, and dependents.
- 75% off all other train operating companies for you, your spouse/partner, and dependents.
- 8 Friends and Family Day passes to gift per annum on our network.
- A 24/7 Virtual GP service for you and your household.
- Our Employee Assistance Programme (EAP) - A confidential employee benefit that supports you with personal or work-related issues affecting your home life, work life, health, or wellbeing.
- Our cycle to work scheme with Evans Cycles.
- A retail discount portal - offering savings, discounts and cashback at over 800 retailers and restaurants.
Due to the volume of applications we receive, the advert may close earlier than the published closing date. Please submit your application as soon as possible to avoid missing out.
Category Administrator in Birmingham employer: WM Trains
Contact Detail:
WM Trains Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Category Administrator in Birmingham
✨Tip Number 1
Get to know the company inside out! Research their procurement processes and values. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for interviews by practising common questions related to procurement and stakeholder management. Use the STAR method (Situation, Task, Action, Result) to structure your answers and showcase your skills effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re keen on joining us at StudySmarter and ready to dive into the role.
We think you need these skills to ace Category Administrator in Birmingham
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in procurement. We want to see how your skills align with the role of Category Administrator, so don’t hold back on showcasing relevant achievements!
Showcase Your Communication Skills: As a Category Administrator, strong communication is key. Use your application to demonstrate how you've effectively collaborated with stakeholders in the past. We love seeing examples of teamwork and relationship-building!
Be Detail-Oriented: Attention to detail is crucial in procurement. When filling out your application, double-check for any errors and ensure that all information is accurate. This reflects your ability to maintain compliant audit trails and records, which is super important for us.
Apply Early!: We receive a lot of applications, so don’t wait until the last minute to submit yours. Apply through our website as soon as you can to increase your chances of being considered. We can’t wait to see what you bring to the table!
How to prepare for a job interview at WM Trains
✨Know Your Procurement Basics
Brush up on your procurement knowledge before the interview. Understand the end-to-end processes and be ready to discuss how you've managed similar tasks in the past. This will show that you’re not just familiar with the terminology but can also apply it practically.
✨Showcase Your Communication Skills
As a Category Administrator, you'll need to communicate effectively with various stakeholders. Prepare examples of how you've successfully collaborated with teams or managed relationships in previous roles. This will demonstrate your ability to be a strong communicator and team player.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific situations, like managing tight deadlines or ensuring compliance. Think of relevant experiences where you’ve navigated challenges and be prepared to share those stories. This will highlight your problem-solving skills and adaptability.
✨Familiarise Yourself with Governance Standards
Since governance and policy compliance are key aspects of this role, make sure you understand the relevant frameworks and standards. Be ready to discuss how you’ve upheld these in your previous roles, which will show your commitment to maintaining high-quality work.