Venue & Events Co-Ordinator (Witney)

Company Overview

Witney Town Council serves the local community by managing various public facilities and recreational areas, including public halls, cemeteries, street furniture, and play areas. Our mission is to enhance the quality of life for residents through effective management and community engagement.

About the Role

Are you passionate about creating memorable experiences and bringing communities together? We\’re looking for an enthusiastic Venue & Events Co-ordinator to join our team and help deliver exceptional events from concept to completion.

This is a varied and rewarding role where you\’ll coordinate all aspects of event logistics, manage our prestigious venues including the historic Corn Exchange and Burwell Hall, and work with diverse stakeholders to create seamless, professional events that serve our community.

What You\’ll Be Doing

Event Management:

Coordinate and deliver a diverse programme of cultural activities, festivals, civic functions, and community events

Plan and execute theatre productions, live music performances, cinema screenings, conferences, and meetings

Create promotional materials, manage social media content, and maximize event attendance through effective marketing

Support weddings, civil ceremonies, and third-party event hirers

Provide event metrics and feedback to continuously improve our offerings

Venue Operations:

Help make the Corn Exchange a vibrant focal point in Witney town centre

Ensure safe daily operations across all venues, coordinating maintenance and overseeing building usage

Provide exceptional front-of-house service, welcoming visitors and supporting hirers

Set up specialised equipment including theatrical lighting, sound systems, and stage configurations

Maintain venue presentation standards and conduct post-event inspections

What We\’re Looking For

Essential Requirements:

Experience organizing and delivering high-quality events

Excellent customer service skills with a professional, welcoming approach

Strong verbal communication skills and ability to engage with diverse stakeholders

Technical ability to operate basic AV equipment

Excellent time management and organizational skills

Ability to remain calm under pressure and work collaboratively

Self-motivated with ability to work independently

Health and safety knowledge, particularly for venues and live events

Basic understanding of licensing laws

Current, clean UK driving licence

Desirable Qualifications:

Professional qualification in event management, marketing, creative arts, or related field

Current First Aid Certificate

Personal license holder (Licensing Act 2003)

Experience with risk assessments and event planning documentation

Sound AV knowledge and equipment operation skills

Proficiency in graphic design software (e.g., Canva)

Experience with ticketing software (Eventbrite) and social media management

What We Offer

Competitive salary with annual increments

Generous annual leave: 24 days rising to 29 after 5 years (plus bank holidays and extra Christmas day)

Local Government Pension Scheme with employer contributions

Flexible working arrangements to suit the role requirements

Training and development opportunities

Opportunity to make a real difference in your local community

Varied and interesting work in beautiful, historic venues

About Working With Us

This role offers genuine variety and the chance to be creative while making a tangible impact on community life in Witney. You\’ll work with a supportive team and have the opportunity to develop your skills across venue management, event coordination, and community engagement.

We value diversity and equality, and we\’re looking for someone who shares our commitment to serving all members of our community with respect and professionalism.

Ready to bring your event management skills to a role that really matters?

Job Types: Full-time, Permanent

Pay: £25,584.00-£27,711.00 per year

Benefits:

Company pension

Cycle to work scheme

Free flu jabs

Free parking

Health & wellbeing programme

Schedule:

8 hour shift

Day shift

Monday to Friday

Night shift

Weekend availability

Location:

Witney OX28 (preferred)

Work Location: In person

Application deadline: 13/06/2025