At a Glance
- Tasks: Support the Board with governance activities, minute-taking, and communication.
- Company: Join a dynamic firm committed to equal opportunities and team collaboration.
- Benefits: Enjoy flexible working, competitive benefits, and a supportive work environment.
- Other info: Part-time position with hybrid working and excellent career development opportunities.
- Why this job: Be part of a crucial role that shapes strategic decisions and governance.
- Qualifications: Experience in Company Secretary roles and strong communication skills required.
The predicted salary is between 30000 - 40000 € per year.
We are looking to appoint an enthusiastic, team‑focused and self‑motivated part‑time Company Secretary to support the Board and Chairperson. This newly created position is designed to provide support to the firm’s board and senior management team on day‑to‑day operational, strategic and governance activities.
Areas Of Focus And Responsibilities
- Own the end‑to‑end Board cycle, including forward planning, agendas, papers, logistics, minute‑taking, and post‑meeting follow‑up.
- Maintain the annual governance calendar and ensure deadlines are visible and met (papers, approvals and decisions).
- Draft and quality‑check Board minutes, capturing decisions clearly and proportionately and ensuring an accurate record of discussions.
- Maintain decision logs and action trackers; monitor progress, chase owners and provide clear status updates to the Chair/COO.
- Act as a central point of coordination between the Board, Directors, Partners and senior management, ensuring information flows are timely.
- Coordinate the preparation of briefing materials for senior leaders (eg. business cases, proposals and presentations) to support decisions at Board level.
- Support communication of Board decisions, approvals and priorities to relevant senior stakeholders, including clarity on ownership, deadlines and next steps.
- Provide governance support for Board/Partner strategy sessions and offsites (agendas, packs, facilitation support, actions and follow‑up).
- Support governance good practice and contribute to continuous improvement of governance processes, including lessons learned after meetings and maintaining secure, accessible records.
Skills And Experience
- Prior experience in Company Secretary roles (either in‑house or advisory).
- Commercial acumen and excellent client service (internal and external).
- Ability to manage sensitive situations with diplomacy and confidence.
- Strong understanding of Board responsibilities and governance frameworks.
- Highly organised and detail‑oriented.
- The integrity to handle highly confidential information appropriately.
- An excellent communicator, both verbal and in writing.
- Passionate and enthusiastic about providing exceptional client service.
- Have the ability to use own initiative to adapt, and think laterally.
- Demonstrable team player, with flexible attitude and approach to work and work colleagues.
- Self‑motivated and goal focussed, you will enjoy change and variety, and thrive under pressure.
The Essentials
- Part‑time, 2‑3 days per week.
- 930am to 530pm but flexibility is a must.
- Hybrid working policy with at least 1 day in the office.
- 12 week probation period.
- 12 week notice period.
- Flexible benefit package including pension, private medical insurance, denplan, season ticket loan, discounted gym memberships, lifestyle discount scheme, the ability to buy and sell holidays, flu jabs, doctors consultation service, cycle to work scheme, on‑site café and more.
Equal Opportunities Employment Statement
It is the policy of Withers to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race (including colour, nationality and ethnic and national origin), religion or belief, sex or sexual orientation.
Company Secretary (part-time) employer: Withers
Withers is an exceptional employer that values its employees by fostering a supportive and collaborative work culture. As a part-time Company Secretary, you will benefit from a flexible working environment, competitive benefits package, and opportunities for professional growth while contributing to the governance of a dynamic firm. The hybrid working policy allows for a balanced work-life integration, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Company Secretary (part-time)
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Company Secretary role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its governance practices. Show us you understand their needs and how you can support the Board effectively. Tailor your responses to highlight your relevant experience!
✨Tip Number 3
Practice your communication skills! As a Company Secretary, you'll need to convey information clearly and confidently. Consider mock interviews with friends or mentors to refine your delivery and ensure you come across as the enthusiastic team player we’re looking for.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re genuinely interested in joining our team and contributing to our governance processes.
We think you need these skills to ace Company Secretary (part-time)
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience relevant to the Company Secretary role. We want to see how your skills align with our needs, so don’t hold back on showcasing your governance expertise!
Show Your Enthusiasm:Let your passion for the role shine through in your application. We’re looking for someone who’s not just qualified but also genuinely excited about supporting our Board and making a difference in our governance processes.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, especially when it comes to your achievements and how they relate to the responsibilities of the role. Remember, less is often more!
Apply Through Our Website:We encourage you to submit your application via our website. It’s the best way for us to receive your details and ensures you’re considered for the position. Plus, it’s super easy to do!
How to prepare for a job interview at Withers
✨Know Your Governance Stuff
Brush up on your understanding of Board responsibilities and governance frameworks. Be ready to discuss how you can support the Board cycle, from planning agendas to minute-taking. Showing that you know the ins and outs of governance will impress the interviewers.
✨Demonstrate Your Organisational Skills
Prepare examples that showcase your ability to manage multiple tasks and deadlines. Talk about how you've maintained decision logs or action trackers in previous roles. This will highlight your detail-oriented nature and organisational prowess, which are crucial for this position.
✨Showcase Your Communication Skills
Since you'll be acting as a central point of coordination, it's vital to demonstrate your excellent communication skills. Prepare to discuss how you've effectively communicated decisions and priorities to stakeholders in the past. Clear communication is key in this role!
✨Be Ready for Scenario Questions
Expect questions that assess your ability to handle sensitive situations with diplomacy. Think of examples where you've navigated tricky conversations or managed confidential information. This will show your integrity and confidence, which are essential traits for a Company Secretary.
