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- Tasks: Support a dynamic team with secretarial tasks and manage case documentation.
- Company: Join Withers & Rogers, a leading intellectual property law firm with over 140 years of expertise.
- Benefits: Enjoy flexible working, healthcare cash plans, and additional holiday purchase options.
- Why this job: Be part of a supportive culture that values learning and innovation in a fast-paced environment.
- Qualifications: Experience in patent administration and strong communication skills are essential.
- Other info: Applications are reviewed on a rolling basis, so apply early!
The predicted salary is between 28800 - 43200 £ per year.
Withers & Rogers is one of Europe's largest dedicated intellectual property law firms, with offices across the UK, Paris and Munich. Established more than 140 years ago, we remain as passionate as ever about making intellectual property work to our clients' best advantage. Today, our clients include many renowned, innovative organisations from across Europe, North America and Asia.
We believe that our patent and trade mark attorneys, support and operations staff have a breadth of expertise and a depth of specialist sector knowledge that is second to none. Our purpose is building trusting relationships, and our vision is to be an independent, responsible, sustainably profitable, and globally focused firm.
An exciting new opportunity has arisen for an IP Administrator to support an important and growing client of Withers & Rogers. This is a great opportunity for a fresh challenge in a fast-paced and dynamic team environment, with opportunities for progression available. This is a full-time permanent position based in Bristol, London, Sheffield or Warwick. Hybrid working options, including working from home, are available.
In this role, your responsibilities will include:
- Full secretarial support, including all typing of documents including letters, emails, and patent specifications.
- Managing own and team inboxes, processing emails and posts, (both hard copy and electronic) updating our case management system, and acknowledging receipt, where appropriate.
- Accurate and daily maintenance of computerised case management system, including following workflows and generating standard correspondence from templates, and liaising with Records and Accounts departments, as well as sister company Withers & Rogers Renewals.
- Preparation of official forms for UK, European and other patent applications, and design applications where necessary, including the use of online filing software, the payment of official fees and reporting accurately.
- Organising and prioritising own workload and keeping a level-headed approach in a busy working environment.
- Accurately following Withers & Rogers processes and procedures, and client-specific processes and procedures where applicable.
- Producing/maintaining documentation to capture processes developed for this key client.
- Accurate preparation and processing of invoices, using e-billing systems where necessary.
To join us as an IP Administrator, you'll need:
- Demonstrable patent administration experience.
- Good communication skills and ability to interact with all levels of internal and external contacts.
- Attention to detail and pride in work product.
- The ability to balance and prioritise workload, remain composed and level-headed during periods of particularly busy activity, proactively helping other members of the team. Ability to manage an attorney's emails, judge urgency, and action as required.
- Good Microsoft package skills particularly Outlook, Word and Excel (essential), with ideally an understanding of case management systems and experience in following/generating standard procedures and templates for repeat tasks.
- The desire to learn and a willingness to become involved.
- Ability to work individually and within a team.
Your Rewards:
- Competitive salary
- Benefits such as a healthcare cash plan and additional holiday purchase scheme
- Flexible working options
- Enhanced Parental Leave options
- Positive and welcoming work environment
Applications will be reviewed as they are received, so early applications are encouraged. We foster a supportive and inclusive culture where employees are encouraged to broaden their knowledge, challenge themselves and share their ideas. If you think you have the skills to succeed, we would love to hear from you.
Contact Detail:
Withers & Rogers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land IP Administrator in Sheffield
✨Tip Number 1
Familiarise yourself with the specific software and tools used in patent administration. Since the role requires experience with case management systems and online filing software, having a solid understanding of these can set you apart from other candidates.
✨Tip Number 2
Network with professionals in the intellectual property field. Attend industry events or join relevant online forums to connect with current IP Administrators or attorneys. This can provide valuable insights into the role and may even lead to referrals.
✨Tip Number 3
Demonstrate your attention to detail in every interaction. Whether it's during an informal chat or a formal interview, showcase your ability to manage complex information accurately, as this is crucial for the IP Administrator role.
✨Tip Number 4
Prepare to discuss how you handle busy workloads and prioritise tasks. Given the fast-paced environment mentioned in the job description, sharing specific examples of how you've successfully managed competing priorities will highlight your suitability for the position.
We think you need these skills to ace IP Administrator in Sheffield
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant patent administration experience and skills that align with the job description. Emphasise your attention to detail, communication skills, and ability to manage workloads effectively.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for intellectual property and your understanding of the role. Mention specific experiences that demonstrate your ability to support a dynamic team and manage tasks efficiently.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office, particularly Outlook, Word, and Excel. If you have experience with case management systems or e-billing, be sure to include that as well.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors or typos. A polished application reflects your attention to detail and professionalism, which are crucial for the IP Administrator role.
How to prepare for a job interview at Withers & Rogers
✨Showcase Your Patent Administration Experience
Make sure to highlight your previous experience in patent administration during the interview. Be prepared to discuss specific tasks you've handled, such as managing case files or preparing official forms, as this will demonstrate your suitability for the role.
✨Demonstrate Attention to Detail
Since the role requires a high level of accuracy, be ready to provide examples of how you've maintained attention to detail in your past work. You might mention instances where your meticulousness prevented errors or improved processes.
✨Prepare for Team Dynamics
Withers & Rogers values teamwork, so be prepared to discuss how you work within a team. Share examples of how you've supported colleagues in busy periods and how you manage communication effectively with both internal and external contacts.
✨Familiarise Yourself with Their Processes
Research Withers & Rogers' processes and procedures before the interview. Understanding their workflow and being able to discuss how you can adapt to their systems will show your commitment and readiness to integrate into their team.
