At a Glance
- Tasks: Provide secretarial support and manage patent applications in a dynamic environment.
- Company: Join one of Europe’s largest intellectual property law firms with a rich history.
- Benefits: Enjoy flexible working options, healthcare cash plan, and enhanced parental leave.
- Other info: Opportunities for hybrid working and a positive, welcoming workplace culture.
- Why this job: Make a real impact in a supportive team while developing your skills.
- Qualifications: Experience in patent administration or strong administrative background required.
The predicted salary is between 36000 - 60000 £ per year.
IP Administrator
Withers & Rogers is one of Europe’s largest dedicated intellectual property law firms, with offices across the UK, Paris and Munich. Established more than 140 years ago, we remain as passionate as ever about making intellectual property work to our clients’ best advantage. Today, our clients include many renowned, innovative organisations from across Europe, North America, and Asia.
We believe that our patent and trade mark attorneys, support and operations staff have a breadth of expertise and a depth of specialist sector knowledge that is second to none. Our purpose is building trusting relationships, and this permeates through everything we do, from working with each other to providing strategic advice to our clients.
The Role
This is a full-time, permanent position, ideally based in our Bristol office. However, we welcome applications from candidates who can commute to our Sheffield or Birmingham offices. Hybrid working options, including working from home, are available.
- Managing own and team inboxes, processing emails and post (mainly electronic but some hard copy), updating our case management system and acknowledging receipt, where appropriate.
- Accurate and daily maintenance of case management system, including following workflows and generating standard correspondence from templates, and liaising with Records and Finance departments, as well as sister company Withers & Rogers Renewals.
- Full secretarial support including all typing of documents including letters, emails, and patent specifications.
- Preparation of official forms for UK, European and other patent applications, and design applications, including use of online filing software, the payment of official fees and reporting accurately.
- Organising and prioritising own workload and keeping a level-headed approach in a busy working environment.
- Accurately following Withers & Rogers processes and procedures, and client-specific processes and procedures where applicable.
- Producing/maintaining documentation to capture processes developed for key clients.
- Accurate preparation and processing of invoices, using e-billing systems where necessary.
About You
- Good communication skills and the ability to interact with all levels of internal and external contacts.
- Attention to detail and pride in work product.
- The ability to balance and prioritise workload, remain composed and level-headed during periods of particularly busy activity, proactively helping other members of the team. Ability to manage an attorney's emails, judge urgency, and action as required.
- Good Microsoft package skills, particularly Outlook, Word, Teams and Excel.
- The desire to learn and a willingness to become involved.
- Ability to work individually and within a team.
Your Rewards
- Competitive salary
- Benefits such as healthcare cash plan and additional holiday purchase scheme
- Flexible working options
- Enhanced Parental Leave options
- Positive and welcoming work environment
We foster a supportive and inclusive culture where employees are encouraged to broaden their knowledge, challenge themselves and share their ideas.
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IP Administrator employer: Withers & Rogers
Withers & Rogers is an exceptional employer, offering a dynamic and inclusive work environment where employees are encouraged to grow and develop their skills. With a flexible hybrid working policy and a commitment to employee well-being, our Paris office fosters collaboration across international teams, providing unique opportunities to engage with renowned clients in the intellectual property sector. Join us to be part of a supportive culture that values innovation and excellence in service delivery.
StudySmarter Expert Advice🤫
We think this is how you could land IP Administrator
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Withers & Rogers on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the firm’s recent projects and values. Show us that you’re not just interested in the role but also in how you can contribute to their mission of building trusting relationships.
✨Tip Number 3
Practice common interview questions, especially those related to patent administration. We want to see your attention to detail and how you handle busy workloads, so be ready to share examples from your past experiences.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the position can leave a lasting impression and show us that you’re genuinely keen on joining the team.
We think you need these skills to ace IP Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the IP Administrator role. Highlight any relevant experience you have in patent administration or strong administrative skills. We want to see how your background aligns with what we do at Withers & Rogers!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about intellectual property and how you can contribute to our team. Keep it concise but engaging – we love a good story!
Show Off Your Attention to Detail:In this role, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take pride in their work, so double-check everything before hitting send!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s straightforward and ensures your application goes directly to us. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at Withers & Rogers
✨Know Your Stuff
Before the interview, make sure you brush up on your knowledge of intellectual property law and the specific responsibilities of an IP Administrator. Familiarise yourself with the processes and procedures at Withers & Rogers, as well as any relevant case management systems. This will show that you're genuinely interested in the role and ready to hit the ground running.
✨Show Off Your Communication Skills
Since good communication is key for this role, practice articulating your thoughts clearly and confidently. Prepare examples of how you've effectively communicated with colleagues or clients in the past. This will help demonstrate your ability to interact with all levels of internal and external contacts, which is crucial for success in this position.
✨Demonstrate Attention to Detail
During the interview, be prepared to discuss how you ensure accuracy in your work. You might want to share specific instances where your attention to detail made a difference, such as catching an error in a document or successfully managing a busy workload without compromising quality. This will highlight your pride in your work product.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for case management, or how they handle busy periods. This not only shows your interest in the role but also gives you a better understanding of what it’s like to work at Withers & Rogers.
