Senior Office Coordinator

With Intelligence is seeking a highly organised and detail-oriented Office Coordinator to join our growing team. The successful candidate will be responsible for ensuring the seamless daily operations of our office and supporting the wider team in their day-to-day tasks. The ideal candidate will be self-motivated, a strong communicator, and able to multitask with ease in a fast-paced environment.

Responsibilities

• Office-based role working from Monday to Friday, with working hours available for 8:30 – 17:00 or 9:30 – 18:00.
• Ensuring a welcoming and well-presented reception area is maintained at all times.
• Manage the daily upkeep of the office, including organisation of supplies, coordination of cleaning services, and addressing maintenance issues.
• Answer and direct all incoming phone calls and emails, providing high-quality customer service to clients and customers alike.
• Coordinate meetings and calendars for multiple executives and teams, ensuring scheduling conflicts are minimised and deadlines are met.
• Maintain and update office files and confidential information with care and accuracy.
• Oversee and manage the office’s administrative functions, including records management, database tracking, and employee paperwork.
• Develop and implement office-wide procedural improvements as needed, to ensure efficient operations and a positive experience for all employees.
• Manage office events and activities, including planning for office events, ordering supplies, and coordinating transportation as necessary.

Qualifications

• Proven previous experience in an office-based environment.
• Demonstrated experience with office management, administration, and/or customer service.
• Excellent communication, interpersonal, and organisational skills.
• Ability to multitask and prioritise daily responsibilities in a fast-paced work environment.
• Must be able to work without supervision, as well as collaboratively in a team environment.
• Proficiency in Microsoft Office Suite and ability to learn new software as needed.
• Must be detail-oriented with strong problem-solving skills and the ability to take initiative.

Benefits

• 24 days annual leave rising to 29 days
• Enhanced parental leave
• Medicash (Health Cash Plans)
• Wellness Days
• Birthday day off
• Employee assistance program
• Travel loan scheme
• Charity days
• Breakfast provided
• Social Events throughout the year

Our Company:

With Intelligence is based at One London Wall, London EC2Y 5EA. We offer amazing benefits, free breakfast daily and drinks provided all day, every day. We actively encourage social networks that oversee activities from sports, book reading to rock climbing, that you are free to join.

As part of our company, you will enjoy the benefits of an open plan office and working with a social and energetic team. With Intelligence provides exclusive editorial, research, data and events for senior executives within the asset management industry. These include hedge funds, private credit, private equity, real estate and traditional asset management, and our editorial brands are seen as market leaders in providing asset manager sales and IR execs with the actionable information they require to help them raise and retain assets. To maintain and grow our leading position in the market we need to continue to hire highly motivated, thoughtful individuals to ensure our subscribers are getting the exclusive intelligence they need first, and most comprehensively, through our range of services. If you are interested so far in what you have read, please apply, we look forward to hearing from you.

We are an Equal Opportunity Employer. Our policy is not to discriminate against any applicant or employee based on actual or perceived race, age, sex or gender (including pregnancy), marital status, national origin, ancestry, citizenship status, mental or physical disability, religion, creed, colour, sexual orientation, gender identity or expression (including transgender status), veteran status, genetic information, or any other characteristic protected by applicable law.

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