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- Tasks: Support senior stakeholders with admin tasks in a fast-paced, collaborative environment.
- Company: Join a global financial services leader in the heart of the City.
- Benefits: Enjoy hybrid working, a pension scheme, and private health insurance.
- Why this job: Gain valuable experience while making a real impact in a dynamic team.
- Qualifications: Experience in admin roles, strong organisational skills, and proficiency in Microsoft Office.
- Other info: 12-month fixed term contract with opportunities for growth and development.
The predicted salary is between 32000 - 40000 £ per year.
Wise May is looking for a Team Secretary to join a Global Financial Services client based in the City. Working within a fast-paced environment, you will join a collaborative team to provide administrative support to senior stakeholders and facilitate the efficient running of the business operations. This is a full time, 12-month fixed term contract, with hybrid working (minimum 2 days a week in the office).
Key Responsibilities:
- Managing calendars and coordinating European and International travel arrangements.
- Organising meetings, both in-person and virtual, including room bookings and logistics.
- Meeting minute taking.
- Managing incoming calls, messages and general enquiries.
- Editing and formatting documents.
- Processing expense claims and credit card reconciliations.
- Providing support to other secretaries and covering for colleagues during absences.
Key Skills and Experience Required:
- Demonstrable experience working in an administrative or secretarial role within a corporate environment.
- A team-oriented approach and a willingness to support others when needed.
- Proficiency in Microsoft Outlook, Word, PowerPoint and Excel.
- Excellent organisational skills and the ability to manage competing priorities.
- Strong interpersonal skills and the ability to work effectively with colleagues at all levels.
Benefits:
- Pension scheme
- Hybrid working
- Annual discretionary bonus
- Private Health Insurance
- Corporate Gym Membership
Team Secretary - City - Up to £38,000 - Hybrid - 12 Month FTC employer: Wisemay
Contact Detail:
Wisemay Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Secretary - City - Up to £38,000 - Hybrid - 12 Month FTC
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the hunt for a Team Secretary role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, and think about how your skills in managing calendars and coordinating travel can shine through. Practise common interview questions so you can confidently showcase your experience.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation for the opportunity. It shows your enthusiasm and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities that might just be perfect for you. Plus, applying directly can sometimes give you a better chance of getting noticed by hiring managers.
We think you need these skills to ace Team Secretary - City - Up to £38,000 - Hybrid - 12 Month FTC
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative experience and any relevant software proficiency, like Microsoft Outlook and Excel, to show us you’re a perfect fit for the Team Secretary role.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you want to join our team and how your background aligns with the responsibilities of the role. Be sure to mention your team-oriented approach and any experience you have in managing calendars or organising meetings.
Show Off Your Organisational Skills: In your application, give examples of how you've successfully managed competing priorities in the past. We love to see candidates who can juggle multiple tasks while keeping everything running smoothly, just like you would in this fast-paced environment.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the process. Plus, it shows us you’re keen to be part of our team!
How to prepare for a job interview at Wisemay
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Secretary. Familiarise yourself with managing calendars, coordinating travel, and taking meeting minutes. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed competing priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your excellent organisational skills.
✨Brush Up on Tech Skills
Since proficiency in Microsoft Office is key for this role, make sure you're comfortable discussing your experience with Outlook, Word, PowerPoint, and Excel. You might even want to mention any advanced features you’ve used, like creating complex spreadsheets or formatting documents professionally.
✨Demonstrate Team Spirit
This role requires a team-oriented approach, so be ready to share examples of how you've supported colleagues in the past. Talk about times when you’ve stepped in to help others or collaborated on projects, as this will show that you’re a great fit for their collaborative environment.