At a Glance
- Tasks: Support senior leaders by managing schedules, coordinating meetings, and overseeing logistics.
- Company: Join Wise, a global tech company revolutionising how money moves worldwide.
- Benefits: Competitive salary, hybrid work model, and a vibrant team culture.
- Other info: Dynamic role with opportunities for personal growth and cultural impact.
- Why this job: Be part of a mission-driven team making financial transactions easier for everyone.
- Qualifications: Experience as an Executive Assistant or Personal Assistant in a fast-paced environment.
The predicted salary is between 50000 - 62000 £ per year.
Wise is a global technology company, building the best way to move and manage the world’s money. Min fees. Max ease. Full speed. Whether people and businesses are sending money to another country, spending abroad, or making and receiving international payments, Wise is on a mission to make their lives easier and save them money.
Location: London (Hybrid – In-office requirement 4 days per week)
We're looking for an Executive Assistant to support our Global Head of Risk and Chief Risk Officer, alongside providing support to members of the Risk Leadership Team. This role will be based out of our London office and will play a critical part in managing schedules, coordinating key meetings, overseeing logistics, and ensuring smooth day-to-day operations. You will also provide ad hoc support to the broader leadership team and assist in coordinating key team activities.
This is a unique opportunity to work in a fast-paced, global environment, supporting senior leaders in a company that is changing the way money moves around the world. As a member of the BOSS (Business Operations and Support Services) team, you’re a culture leader and a tactical partner. You own the logistics that keep our leaders focused on our mission, ensuring they are always prepared, effective, and empowered to drive Wise forward.
Your Mission
- Executive Partnership & Strategic Support
- Calendar & Inbox Management: Manage complex diaries across multiple time zones; proactively managing inboxes and preparing forward-looking calendars to ensure executive time is utilised for maximum impact.
- Meeting Readiness: Facilitate leadership meetings by ensuring agendas are prepared, correct attendees are present, and briefing documents/pre-reads are distributed well in advance.
- Outcome Tracking: Capture and distribute outcomes and actions from leadership meetings, overseeing project progress and following up to ensure completion.
- Priority Tracking: Proactively identifies stakeholder deliverables and oversees workstreams, strategically protecting calendar space for high-priority strategic work.
- Governance Coordination: Support executive governance activities by coordinating committee meetings, managing pre-reads, tracking actions, and ensuring stakeholders are prepared for key decision-making forums.
- Operational & Logistics Excellence
- Travel & Ground Logistics: Plan and support the delivery of complex international travel, including visas, itineraries, and ground transportation.
- Financial Administration: Process expenses and invoices in strict compliance with company policies; partner with Finance BPs to help track and cascade functional budgets.
- Process Improvement: Identify opportunities to improve workflows for your stakeholders and take independent action to implement more efficient systems.
- Workday & People Operations: Manage Workday administration, approvals/signatories, recruitment coordination, and people-related processes on behalf of stakeholders with total discretion.
- Event Leadership & Culture
- Event Orchestration: Plan and deliver leadership offsites, Mission Days, and squad socials. This includes venue sourcing, vendor management, and content collaboration.
- Culture Champion: Positively contribute to making Wise a great place to work.
- AI Transformation: Act as a champion for culture change, specifically supporting the team through AI transformation and pioneering new ways of working.
Person Specification (Skills & Abilities)
- Qualifications & Experience
- Experience as a Personal Assistant (PA) or Executive Assistant (EA), ideally within a high-growth, global company.
- Proven ability to manage complex calendars and logistics for senior executives.
- Experience handling expense reports and team budgets.
- Familiarity with governance, risk, compliance, or regulated business environments is a plus, but not essential.
- Skills & Abilities
- Highly Organised & Proactive: Ability to manage multiple workstreams simultaneously, moving beyond administrative support to active project oversight.
- Clear & Adaptable Communicator: Professional presence when interacting with external guests and internal Wises at all levels.
- Problem-Solving Mindset: A knack for identifying logistical challenges before they arise and resolving them independently.
- Tech-Savvy & AI Ready: Comfortable with Google Suite and Slack, with an openness to using AI tools to streamline workflows.
- Discretion & Integrity: Experience handling sensitive information with the highest level of integrity.
- Project Management: Capable of driving end-to-end logistics for team offsites and company events.
- Relationship Builder: A true team player who provides cover for other BOSS team members and fosters a culture of mutual support.
- Team player: Cultivates a culture of mutual support; someone who naturally champions team spirit and contributes to a healthy, motivated, and collaborative workplace.
Additional Information
£50,000-£62,000
We're people building money without borders — without judgement or prejudice, too. We believe teams are strongest when they are diverse, equitable and inclusive. We're proud to have a truly international team, and we celebrate our differences. Inclusive teams help us live our values and make sure every Wiser feels respected, empowered to contribute towards our mission and able to progress in their careers.
If you want to find out more about what it's like to work at Wise visit Wise.Jobs.
Keep up to date with life at Wise by following us on LinkedIn and Instagram.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (London)
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Wise.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Wise.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Executive Assistant (London)
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Wise.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Wise. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Wise
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Wise, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Wise, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Wise could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Wise as they’re likely seeking a candidate who can enhance their workplace culture.
