EA to MD

EA to MD The Executive PA will provide high-level of day-to-day support to the Managing Director ensuring his schedules run smoothly and efficiently.  This role requires exceptional organisation, attention to detail, and discretion, as well as the ability to manage competing priorities in a fast-paced environment. The Executive PA will play a pivotal role in coordinating calendars, organising meetings, preparing minutes, and handling confidential correspondence. They will act as a reliable and professional       point of contact, helping to uphold the company’s commitment to excellence in all areas.    Responsibilities Organising and managing the MD's diary, prioritising meetings and appointments. Scheduling and coordinating both internal and external meetings, including travel arrangements when necessary. Serving as the first point of contact for incoming calls, emails, and correspondence, ensuring timely responses or appropriate delegation. Drafting and reviewing communications, reports, presentations, and other documents. Arranging extensive travel logistics, including flights, accommodation, and transport, ensuring smooth travel experiences. Preparing agendas, meeting materials, and reports in advance of meetings. Taking minutes during meetings, distributing them, and following up on action points. Handling sensitive and confidential information with discretion, maintaining confidentiality at all times. Overseeing and tracking key projects or tasks, ensuring timely completion. Assisting with prioritising, following up on deadlines, and ensuring the MD is well-prepared. Organising and coordinating ad-hoc internal and external events as required. Managing expenses and ensuring timely reporting. Acting as a key point of contact for internal and external stakeholders. Cultivating and managing relationships with clients, suppliers, and key partners. Goals That Measure Success Achieve accuracy in scheduling and prioritising meetings and appointments. Respond to calls and emails in a timely manner, either resolving or delegating appropriately. Ensure smooth travel arrangements. Prepare meeting agendas, materials, and reports in advance. Accurately take minutes and ensure follow-up on action points within a reasonable timeframe. Track and oversee key projects, ensuring timely and successful completion. Cultivate strong relationships with clients, suppliers, and key partners, ensuring satisfaction.   Skills & experience Meticulous attention to detail. Exceptional communicator – both written and verbal. Proficient with a wide range of software and tools, helping to streamline administrative processes and improve efficiency. Ability to juggle multiple priorities, ensuring deadlines are met and tasks are executed efficiently without sacrificing quality. Embodying Passion, and Excellence in daily tasks and interactions, and being a reliable team member who contributes positively to the workplace culture. Personal attributes  Focused and professional PA. Highly organised and efficient. Patient and calm under pressure. Quickly adjusts to changing circumstances and new challenges, ensuring smooth operations despite unforeseen changes. Finds creative solutions to problems, ensuring obstacles are overcome quickly and efficiently. Dynamic and proactive with a strong personality, capable of managing and collaborating effectively with a diverse range of personalities. This role is office based, Monday to Friday. Please do not apply if you are unable to commit to an office based role. If the above sounds like you, do not hesitate to apply now. Unfortunately due to volume, we are only able to respond to successful applications