Wise May are recruiting an Executive Assistant to join a fast growing Global Digital Transformation Leader to support the President of Europe and Executive Vice President (EVP). This is a pivotal role within a fast paced, international organisation undergoing significant growth and transformation, requiring exceptional organisational skills, discretion and the ability to manage competing priorities across a global business.
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This is a full time, permanent position.
Executive Assistant duties include:
- Providing high-level EA support to the President of Europe and an EVP.
- Managing a complex and constantly changing diary, proactively prioritising commitments and protecting the President and EVP's time.
- Coordinating internal and external meetings, including arranging meeting rooms and managing logistics.
- Extensive international travel management, including planning detailed itineraries and liaising with the travel providers.
- Preparing briefing materials ahead of meetings and international travel, researching stakeholders and gathering relevant information from across the business.
- Managing expenses and other day-to-day administrative requirements.
- Preparing meeting agendas, taking minutes and following up on actions.
- Working closely with senior stakeholders across the business and maintaining strong professional relationships.
- Providing proactive support to the President and EVP during a period of significant growth and organisational change
- Using technology and AI tools to improve organisation, efficiency and executive productivity.
Executive Assistant experience required:
- Experience supporting executives across US time zones within a global matrix organisation.
- Strong Senior EA experience supporting an Executive Director or equivalent senior leader.
- Confident using AI and technology to improve efficiency and streamline processes.
- Experience working in a fast-paced, high-pressure environment.
- Excellent and complex diary management experience.
- Strong international travel management experience.
- Confident working with senior stakeholders and able to communicate effectively at all levels. xgikmsk
- Excellent attention to detail and the ability to manage multiple competing priorities.
Executive Assistant employer: Wise May Ltd Careers
Joining our team as a Claims Administrator offers you the opportunity to work within a dynamic claims management provider that is part of a global insurance client. We pride ourselves on fostering a supportive work culture that values employee growth, offering comprehensive benefits such as enhanced pension contributions, private medical insurance, and a subsidised restaurant. With a hybrid working model and a focus on work-life balance, this role not only provides meaningful work but also the chance to thrive in a collaborative environment in the heart of London.
