Executive Assistant

Location: London (Hybrid – In‑office requirement 4 days per week)

Role Overview: We’re looking for an Executive Assistant to support our Global Head of Risk and Chief Risk Officer, alongside providing support to members of the Risk Leadership Team. The role will be based out of the London office and will play a critical part in managing schedules, coordinating key meetings, overseeing logistics, and ensuring smooth day‑to‑day operations. You will also provide ad‑hoc support to the broader leadership team and assist in coordinating key team activities. As a member of the BOSS (Business Operations and Support Services) team, you’re a culture leader and a tactical partner. You own the logistics that keep our leaders focused on our mission, ensuring they are always prepared, effective, and empowered to drive Wise forward.

Responsibilities:

• Calendar & Inbox Management: manage complex diaries across multiple time zones; proactively manage inboxes and prepare forward‑looking calendars to ensure executive time is utilised for maximum impact.
• Meeting Readiness: facilitate leadership meetings by ensuring agendas are prepared, correct attendees are present, and briefing documents/pre‑reads are distributed well in advance.
• Outcome Tracking: capture and distribute outcomes and actions from leadership meetings, oversee project progress and follow up to ensure completion.
• Priority Tracking: proactively identify stakeholder deliverables and oversee workstreams, strategically protect calendar space for high‑priority strategic work.
• Governance Coordination: support executive governance activities by coordinating committee meetings, managing pre‑reads, tracking actions, and ensuring stakeholders are prepared for key decision‑making forums.
• Travel & Ground Logistics: plan and support the delivery of complex international travel, including visas, itineraries, and ground transportation.
• Financial Administration: process expenses and invoices in strict compliance with company policies; partner with Finance BPs to help track and cascade functional budgets.
• Process Improvement: identify opportunities to improve workflows for stakeholders and take independent action to implement more efficient systems.
• Workday & People Operations: manage Workday administration, approvals/signatories, recruitment coordination, and people‑related processes on behalf of stakeholders with total discretion.
• Event Orchestration: plan and deliver leadership offsites, Mission Days, and squad socials. This includes venue sourcing, vendor management, and content collaboration.
• Culture Champion: positively contribute to making Wise a great place to work.
• AI Transformation: act as a champion for culture change, specifically supporting the team through AI transformation and pioneering new ways of working.

Qualifications:

• Experience as a Personal Assistant (PA) or Executive Assistant (EA), ideally within a high‑growth, global company.
• Proven ability to manage complex calendars and logistics for senior executives.
• Experience handling expense reports and team budgets.
• Familiarity with governance, risk, compliance, or regulated business environments is a plus, but not essential.
• Highly organised & proactive, with ability to manage multiple workstreams simultaneously.
• Clear & adaptable communicator, with professional presence when interacting with external guests and internal Wises at all levels.
• Problem‑solving mindset, able to identify logistical challenges before they arise and resolve them independently.
• Tech‑savvy & AI‑ready, comfortable with Google Suite and Slack, open to using AI tools to streamline workflows.
• Discretion & integrity, experience handling sensitive information with the highest level of integrity.
• Project management – capable of driving end‑to‑end logistics for team offsites and company events.
• Relationship builder – true team player who provides cover for other BOSS team members and fosters a culture of mutual support.

Compensation: £50,000–£62,000 annually.