Job Description
Supporting the Financial Controller with the maintenance of the financial records of Wisdom Hospice Support, which operates achain of charity retail shops in Medway and Swale. You willprovide essential cover and maintaining financial continuity onday-to-day ledger tasks during the Financial Controller's annualleave. Wisdom Hospice Support is the thriving trading subsidiary of the Wisdom Hospice Charity. Thanks to the brilliant success and expansion of our 5 local high-street charity shops, we are generating more revenue than ever to fund crucial care in our community. Financial Accuracy & Detail (The "Numbers" Side)
- Daily Reconciliations: Match daily shop sales from our KudosEPOS system against bank statements, quickly investigatingany digital or cash variances.
- Audit Reviews: Conduct weekly financial audit reviews bybranch to keep our shop finances sharp and accurate.
- E-Commerce Tracking: Track and verify online trading revenuefrom growing platforms like eBay and Ziffit, matching data backto Kudos.
- Ledger & Expenses: Process purchase invoices accurately inXero, prepare monthly supplier bank payment runs, andcategorise staff expenses/corporate credit cards.
- Month & Year End: Assist with month-end and year-end closeprocedures, including preparing journal entries. Collaboration, Impact & Growth (The "People" & "Dynamic" Side)
- Trusted Deputy: Maintain financial continuity by confidentlycovering for the Financial Controller during periods of leave.
- Retail Team Support: Act as a helpful, approachable point ofcontact for our Shop Managers regarding financial queries andcash processes.
- Gift Aid Champion: Support the preparation of monthly Gift Aidclaims and distribute annual Gift Aid statements to our generousdonors.
- Operations Coordination: Manage utility contracts and co-ordinate timely meter readings across our retail premises.
- Strategic Growth: Contribute valuable data to the annualbudgeting process, with opportunities to expand into broaderdata collection and business intelligence analysis to drivestrategic retail insights. SKILLS, EXPERIENCE AND ATTRIBUTESWe are looking for someone who brings a balance of technical competence and a warm, collaborative spirit:
- Detail-Oriented: You possess a high degree of accuracy andlove bringing order to data.
- A Natural Communicator: You have excellent people skills, highstandards of spoken/written English, and the ability to explainfinancial matters clearly to non finance colleagues.
- Tech Savvy: Strong Microsoft Excel skills are essential. -Experience with Xero and EPOS systems is highly preferred(though we will gladly train the right person).
- Proactive & Adaptable: You are a quick learner, comfortableusing your initiative, and happy to get stuck into whatever needs doing to support the charity's aims.
- Qualifications: AAT Level 2 is an advantage, but we place equalvalue on solid, practical experience in a similar finance role.
- Values-Driven: You understand the sensitive nature of hospicework and share our commitment to compassion and community.
- Mobile: A current valid driving licence and use of your own car is required to occasionally connect with our local shops. To support this exciting growth, we are looking for a dynamic, proactive Finance Administrator. This is a pivotal role working side-by-side with our Financial Controller. You won't just be crunching numbers; you will be a vital bridge between finance and our energetic Retail Team, helping to ensure our shops run seamlessly. If you have an eagle eyefor detail, a passion for process, and excellent people skills, you’ll fit right into our supportive work family.
