Financial Administrator (Part time) in Bebington

Job Description – Financial Administrator

Responsible to: The General Manager.

Key Responsibilities

• Management of Wirral 3Ls financial data as required by the Trustees and General Manager.
• Processing of all forms of income and expenditure.
• Bank and Cash reconciliations.
• Assist the organisation in meeting all financial reporting requirements laid down by Charity and Company law.
• Providing ad-hoc financial information as required to the Manager and Trustees.

Main Tasks

• To create & maintain financial databases.
• To manage all forms of income, from sales receipt through to receipt in the bank.
• To manage payment of all invoices.
• To manage tutor payments for services in conjunction with the General Manager.
• To manage staff salaries in conjunction with the Treasurer or other Trustee.
• To manage bank transactions and subsequent reconciliation to bank statements.
• Assist in the control of all cash held in the office.
• Respond promptly to requests for information, on all financial transactions relating to courses and events, received from General Manager, Volunteers and Trustees.
• Assist with phone-calls, mail, e-mail, and in-person calls, as required, at busy times.
• To assist the Treasurer in the preparation of year-end company accounts for Audit and resolve queries arising.
• To manage HMRC year end PAYE procedures.
• To assist as required in preparation of Gift Aid applications.
• Maintain Fixed Asset Register and calculate depreciation.
• To comply with Internal Financial Controls Policy & Procedures.
• To monitor the safety of the working environment and report any issues to the General Manager.

Person Specification

Skills and Experience

Essential

• Highly numerate with the ability to produce accurate financial information and demonstrate financial understanding.
• Use of Corporate on-line banking systems (we use Handelsbanken).
• Use of cloud based accounting systems (we use Quick Books Online “QBO”).
• An excellent working knowledge of Microsoft Office products with particular focus on MS Excel (Used for data import, comparison, analysis and cross-referencing using LOOKUP and other functions).
• Experience with all forms of payment (cash, cheque, card, direct debit, online payment).
• Ability to work flexibly, adapt quickly and show positivity to change.
• Able to communicate with a wide spectrum of people (members of the public, staff, volunteers, tutors and suppliers).

Desirable

• Use of Merchant Payment provider dashboards when reconciling payments made by debit and credit card.
• Use of website based shopping baskets for receipt of card income.
• Use of HMRC tools [BPT i.e. Basic PAYE Tools and HMRC Government Gateway].
• Part Qualifying Accountant ACCA/ACA/ATT.

Working Conditions

• 9 hours a week over 2 mornings a week, start time flexible.
• Office based only (Bebington).
• Holiday entitlement is 50 hours per annum plus public holidays.
• Salary £7,700.00 per annum.
• There is no Workplace Pension Scheme and ‘automatic enrolment’ does not apply to this role.

PLEASE SEND COVERING LETTER WITH YOUR CV TO carol@wirral3ls.co.uk