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- Tasks: Support our busy practice with client-focused admin and reception duties.
- Company: Join the friendly team at Winston Solicitors in Leeds.
- Benefits: Flexible hours, supportive environment, and opportunities for growth.
- Why this job: Make a real difference by creating a welcoming atmosphere for clients.
- Qualifications: Proficient in Microsoft Office and strong communication skills required.
- Other info: Ideal for those looking to gain experience in a professional setting.
The predicted salary is between 13 - 16 £ per hour.
Location: 112 Street Lane, Leeds LS8 2AL
Hours: 16–20 hours per week (Mon–Fri between 8:45–5:30) – essential availability Mondays, Tuesdays & Friday afternoons
Reports to: Practice Manager/Office Manager
About the Role
Do you take pride in helping people, staying organised and creating a welcoming atmosphere? Winston Solicitors is looking for an enthusiastic Administration Assistant to support our busy practice and provide an exceptional experience for clients and colleagues alike. If you enjoy variety, teamwork and a role where your contribution truly matters, we’d love to hear from you.
What You’ll Be Doing
- Delivering a professional, client-focused reception and admin service
- Handling incoming calls, logging messages and directing enquiries
- Scanning, uploading and managing documents within the case management system
- Managing the reception area and creating a warm, friendly environment
- Greeting clients, managing the visitor book and booking appointments
- Responding to enquiries by phone, email and in person
- Carrying out photocopying, scanning and general administrative duties
- Preparing and managing outgoing post
- Processing client payments and receipts
- Ensuring communal areas remain tidy and well-presented
- Supporting the archiving process
- Undertaking any additional tasks required to support the smooth running of the practice
Essential Skills
- Proficiency in Microsoft Outlook, Word, Excel and basic case management systems
- Accurate typing skills
- Excellent verbal and written communication skills
- Strong organisational ability and ability to multitask
- Team player with the ability to work autonomously
- Able to work under pressure and manage competing priorities
- Diplomacy, tact and sensitivity when dealing with clients and colleagues
Experience
- Previous experience in an office environment
- Experience using Case Management Systems (basic level)
- Experience working in a law firm or professional services environment
Behavioural Characteristics
- Motivated and able to inspire confidence
- Committed to continuous improvement and high-quality service
- Takes ownership and delivers high-quality outcomes
- High degree of integrity and commitment to fairness, diversity and equality
- Willingness to participate in training and development
- Desire to progress within the department and firm
- Professional appearance
Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.
Administration Assistant in Leeds employer: Winston Solicitors
Contact Detail:
Winston Solicitors Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant in Leeds
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Winston Solicitors. Understand their values and what they stand for. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills match the role of Administration Assistant, especially your organisational abilities and client-focused approach.
✨Tip Number 3
Dress to impress! Make sure you present yourself professionally. A smart appearance can make a great first impression, especially in a law firm environment like Winston Solicitors.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’d be a fantastic fit for their team!
We think you need these skills to ace Administration Assistant in Leeds
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your proficiency in Microsoft Office and any previous office experience, especially in a law firm or professional services environment.
Craft a Personal Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and how you can contribute to creating a welcoming atmosphere at Winston Solicitors. Don’t forget to mention your organisational skills and ability to multitask!
Showcase Your Communication Skills: Since excellent verbal and written communication skills are essential, make sure your application is clear and free of errors. This is your opportunity to demonstrate your attention to detail and professionalism right from the start.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at Winston Solicitors
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Administration Assistant at Winston Solicitors. Familiarise yourself with their services and think about how your skills can contribute to creating that warm, welcoming atmosphere they value.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple tasks in a busy environment. Highlight your proficiency in Microsoft Office and any experience with case management systems, as these are crucial for the role.
✨Demonstrate Your Communication Skills
Since this role involves a lot of client interaction, practice articulating your thoughts clearly and confidently. Prepare to answer questions about how you handle difficult situations or client enquiries, showcasing your diplomacy and tact.
✨Exude Enthusiasm and Team Spirit
Winston Solicitors is looking for someone who enjoys teamwork and takes pride in helping others. Make sure to convey your enthusiasm for the role and share examples of how you've worked collaboratively in previous positions to create a positive work environment.
