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For Companies At a Glance
- Tasks: Support our busy practice with client-focused admin and reception duties.
- Company: Join the friendly team at Winston Solicitors in Leeds.
- Benefits: Flexible hours, supportive environment, and opportunities for growth.
- Why this job: Make a real difference by creating a welcoming atmosphere for clients.
- Qualifications: Proficiency in Microsoft Office and strong communication skills required.
- Other info: Ideal for those looking to gain experience in a professional setting.
The predicted salary is between 13 - 16 £ per hour.
Location: 112 Street Lane, Leeds LS8 2AL
Hours: 16–20 hours per week (Mon–Fri between 8:45–5:30) – essential availability Mondays, Tuesdays & Friday afternoons
Reports to: Practice Manager/Office Manager
About the Role
Do you take pride in helping people, staying organised and creating a welcoming atmosphere? Winston Solicitors is looking for an enthusiastic Administration Assistant to support our busy practice and provide an exceptional experience for clients and colleagues alike. If you enjoy variety, teamwork and a role where your contribution truly matters, we’d love to hear from you.
What You’ll Be Doing
- Delivering a professional, client‑focused reception and admin service
- Handling incoming calls, logging messages and directing enquiries
- Scanning, uploading and managing documents within the case management system
- Managing the reception area and creating a warm, friendly environment
- Greeting clients, managing the visitor book and booking appointments
- Responding to enquiries by phone, email and in person
- Carrying out photocopying, scanning and general administrative duties
- Preparing and managing outgoing post
- Processing client payments and receipts
- Ensuring communal areas remain tidy and well-presented
- Supporting the archiving process
- Undertaking any additional tasks required to support the smooth running of the practice
Essential Skills
- Proficiency in Microsoft Outlook, Word, Excel and basic case management systems
- Accurate typing skills
- Excellent verbal and written communication skills
- Strong organisational ability and ability to multitask
- Team player with the ability to work autonomously
- Able to work under pressure and manage competing priorities
- Diplomacy, tact and sensitivity when dealing with clients and colleagues
Experience
- Previous experience in an office environment
- Experience using Case Management Systems (basic level)
- Experience working in a law firm or professional services environment
Behavioural Characteristics
- Motivated and able to inspire confidence
- Committed to continuous improvement and high‑quality service
- Takes ownership and delivers high‑quality outcomes
- High degree of integrity and commitment to fairness, diversity and equality
- Willingness to participate in training and development
- Desire to progress within the department and firm
- Professional appearance
Administration Assistant employer: Winston Solicitors
Contact Detail:
Winston Solicitors Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Winston Solicitors. Understand their values and what they stand for. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to administration roles. Think about how your skills in organisation and communication can shine through. We recommend doing mock interviews with friends or family to build your confidence.
✨Tip Number 3
Dress to impress! First impressions matter, so make sure you look professional and polished when you arrive for your interview. A smart appearance shows that you take the opportunity seriously and are ready to represent the firm well.
✨Tip Number 4
Follow up after your interview! A quick thank-you email to express your appreciation for the opportunity can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your proficiency in Microsoft Office and any previous admin roles you've had, especially in a law firm or professional services environment.
Craft a Personal Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and how you can contribute to creating that warm, friendly atmosphere at Winston Solicitors. Don’t forget to mention your organisational skills and ability to multitask!
Showcase Your Communication Skills: Since excellent verbal and written communication skills are essential, make sure your application is clear and concise. Use proper grammar and spelling, and consider including examples of how you've effectively communicated in past roles.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and keen to join our team!
How to prepare for a job interview at Winston Solicitors
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Administration Assistant at Winston Solicitors. Familiarise yourself with their services and think about how your skills can contribute to creating that warm, welcoming atmosphere they value.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple tasks in previous roles. Highlight your proficiency in Microsoft Office and any experience with case management systems, as these are crucial for the job.
✨Practice Your Communication
Since excellent verbal and written communication skills are essential, practice answering common interview questions clearly and confidently. You might even want to role-play with a friend to simulate the reception duties you'll be handling.
✨Demonstrate Your Team Spirit
Winston Solicitors values teamwork, so be prepared to share examples of how you've worked collaboratively in past positions. Emphasise your ability to support colleagues and contribute positively to the office environment.
