Operations Administrator in Manchester

My client, who is a leading global producer of specialty chemicals, polymer additives and precursors, is looking for an experienced Operations Administrator.

The Role:

To provide comprehensive administrative support to Site and Operational Managers, ensuring smooth operation through effective communication, coordination, and management of key administrative tasks. This role is instrumental in maintaining accurate records, supporting safety and environmental initiatives, and facilitating internal and external communications.

Responsibilities:

• Administrative Support (Operational)
  • Provide comprehensive secretarial support to the Site Manager and Operational Managers, including diary management, meeting coordination, and document preparation.
  • Support the maintenance and publication of site policies and procedures.
  • Assist with the preparation and distribution of site communications, reports, and safety bulletins.
  • Completion of small ad hoc indirect purchases and one-off orders/bookings.
• Compliance & Document Control
  • Administer the document control requirements of the Site Management System, ensuring accurate record-keeping for auditing and compliance purposes (e.g., ISO 9001, 14001, 18001).
  • Coordinate safety reporting systems, including near-miss reporting, hazard control tours, and general safety information distribution.
• Regulatory Reporting & Communication
  • Maintain accurate records for reporting to regulatory bodies such as the EA, HSE and Local council.
  • Compile site reporting files for CIABATA, PPC and COMAH reporting requirements including the on-site Emergency Plan and COMAH safety report.
  • Act as Crisis Communications contact in emergencies, providing approved information to the Valtris website and other designated channels.
• Engineering, Operational, Sales & Marketing Support
  • Manage site engineering maintenance system records and provide administrative support to the Engineering function as needed.
  • Organize meetings, book venues, and manage logistics for the site.
  • Arranging flights and booking hotels where travel is required. Inclusive of Sales support for conferences team meeting etc.
• Training & Compliance Support
  • Schedule and maintain training records for operational staff, including FLT training and other site-specific training programs.
  • Coordinate site based NVQ and competency frameworks ensuring timely updates and compliance records for sign off. Act as liaison with offsite independent verifier.

The Candidate:

Key Requirements

• Education & Certifications
  • High school diploma or equivalent required.
  • Additional secretarial or administrative training is advantageous.
• Experience
  • Minimum of 3 years' experience in a similar role preferably in a manufacturing or industrial environment.
  • Experience working with regulatory reporting and compliance systems is preferred.
  • Green/Black Belt or other lean manufacturing certification a plus.
• Technical & Regulatory Knowledge
  • Proficient in Microsoft Office Suite and other office management software.
  • Familiarity with ISO, COMAH, and other regulatory frameworks.
• Communication & Organizational Skills
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to manage multiple tasks under pressure.

Benefits:

• Total Rewards Program
• 401(K) Savings Plan
• Medical and Prescription Drug Benefits
• Life Insurance and Disability
• Voluntary Benefits
• Employee Assistance Program (EAP)
• Wellness Services
• Online Coaching Programs
• 26 days holidays
• Tuition Reimbursement
• Pension Scheme