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- Tasks: Provide essential admin support to ensure smooth operations and effective communication.
- Company: Leading global producer of specialty chemicals with a focus on innovation.
- Benefits: Competitive salary, 26 days holiday, tuition reimbursement, and wellness services.
- Why this job: Join a dynamic team and make a real impact in a supportive environment.
- Qualifications: 3+ years in admin roles, strong communication skills, and proficiency in Microsoft Office.
- Other info: Flexible working hours and excellent career growth opportunities await you!
The predicted salary is between 25000 - 28000 £ per year.
My client, who is a leading global producer of specialty chemicals, polymer additives and precursors, is looking for an experienced Operations Administrator.
Role
To provide comprehensive administrative support to Site and Operational Managers, ensuring smooth operation through effective communication, coordination, and management of key administrative tasks. This role is instrumental in maintaining accurate records, supporting safety and environmental initiatives, and facilitating internal and external communications.
Responsibilities
- Administrative Support (Operational)
- Provide comprehensive secretarial support to the Site Manager and Operational Managers, including diary management, meeting coordination, and document preparation.
- Support the maintenance and publication of site policies and procedures.
- Assist with the preparation and distribution of site communications, reports, and safety bulletins.
- Completion of small ad hoc indirect purchases and one-off orders/bookings.
- Compliance & Document Control
- Administer the document control requirements of the Site Management System, ensuring accurate record-keeping for auditing and compliance purposes (e.g., ISO 9001, 14001, 18001).
- Coordinate safety reporting systems, including near-miss reporting, hazard control tours, and general safety information distribution.
- Regulatory Reporting & Communication
- Maintain accurate records for reporting to regulatory bodies such as the EA, HSE and Local council.
- Compile site reporting files for CIABATA, PPC and COMAH reporting requirements including the on-site Emergency Plan and COMAH safety report.
- Act as Crisis Communications contact in emergencies, providing approved information to the company website and other designated channels.
- Engineering, Operational, Sales & Marketing Support
- Manage site engineering maintenance system records and provide administrative support to the Engineering function as needed.
- Organize meetings, book venues, and manage logistics for the site.
- Arranging flights and booking hotels where travel is required. Inclusive of Sales support for conferences team meeting etc.
- Training & Compliance Support
- Schedule and maintain training records for operational staff, including FLT training and other site-specific training programs.
- Coordinate site based NVQ and competency frameworks ensuring timely updates and compliance records for sign off. Act as liaison with offsite independent verifier.
The Candidate
Key Requirements
- Education & Certifications
- High school diploma or equivalent required.
- Additional secretarial or administrative training is advantageous.
- Experience
- Minimum of 3 years' experience in a similar role preferably in a manufacturing or industrial environment.
- Experience working with regulatory reporting and compliance systems is preferred.
- Green/Black Belt or other lean manufacturing certification a plus.
- Technical & Regulatory Knowledge
- Proficient in Microsoft Office Suite and other office management software.
- Familiarity with ISO, COMAH, and other regulatory frameworks.
- Communication & Organizational Skills
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to manage multiple tasks under pressure.
Benefits
- Total Rewards Program
- 401(K) Savings Plan
- Medical and Prescription Drug Benefits
- Life Insurance and Disability
- Voluntary Benefits
- Employee Assistance Program (EAP)
- Wellness Services
- Online Coaching Programs
- 26 days holidays
- Tuition Reimbursement
- Pension Scheme
Please contact Marie Brisson at Winsearch UK for further information.
Winsearch acts as an employment agency for permanent staff. We recruit for roles based in Engineering & Manufacturing, Food & Drinks, Pharmaceutical, Supply Chain & Procurement and Professional Services.
Our clients and their customers come from diverse backgrounds and so do we. We hire our people from various walks of life, each of whom make our company stronger with their talent, uniqueness, and expertise. This is what makes our company special; if you want to help us grow and take this ethos to our clients, then we cannot wait to collaborate with you!
Operations Administrator in Eccles employer: Winsearch
Contact Detail:
Winsearch Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrator in Eccles
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. Practise common interview questions and have your own questions ready to show your interest.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. It shows your enthusiasm and professionalism, which are key traits for an Operations Administrator.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Operations Administrator in Eccles
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Operations Administrator role. Highlight relevant experience, especially in administrative support and compliance, to show us you’re the perfect fit for our team.
Craft a Compelling Cover Letter: Your cover letter should tell us why you want to join StudySmarter and how your skills align with the job description. Be genuine and let your personality shine through!
Showcase Your Communication Skills: Since this role involves a lot of communication, make sure your written application reflects your excellent communication skills. Keep it clear, concise, and professional.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Winsearch
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Operations Administrator role. Familiarise yourself with the key responsibilities like document control, compliance, and administrative support. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised tasks and maintained accuracy under pressure, as this will resonate well with the interviewers.
✨Brush Up on Compliance Knowledge
Given the emphasis on regulatory reporting and compliance in the job description, it’s crucial to have a solid understanding of relevant frameworks like ISO and COMAH. Be prepared to discuss your experience with these systems and how you’ve ensured compliance in previous roles.
✨Prepare Questions for Them
Interviews are a two-way street, so come armed with thoughtful questions about the company culture, team dynamics, and specific challenges the Operations Administrator might face. This not only shows your interest but also helps you gauge if the company is the right fit for you.
