Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Coordinate high-volume recruitment and workforce operations across Rugby and Coventry.
- Company: Dynamic recruitment firm focused on client satisfaction and operational excellence.
- Benefits: Flexible shifts, competitive pay, and opportunities for professional growth.
- Other info: Join a supportive team with a focus on continuous improvement and innovation.
- Why this job: Make a real impact in a fast-paced environment while developing your recruitment skills.
- Qualifications: Experience in recruitment or workforce planning and strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Location: Rugby & Coventry (Multi-site role)
Travel: Required between sites
Shift Pattern: Any 5 days out of 7, 14:00 to 22:00 or 13:00 to 21:00
About the Role
We are looking for a driven and hands-on Recruitment On-Site Operations Coordinator to support the delivery of high-volume recruitment and workforce operations across two key client sites in Rugby and Coventry. This is a fast-paced, multi-site role where you will take ownership of on-site recruitment, workforce coordination, and operational delivery, ensuring we consistently meet client demand and service expectations. If you enjoy being on the ground, solving problems in real-time, and making an impact in a high-volume environment — this role is for you.
Key Responsibilities
- Operations & Client Delivery
- Coordinate daily operations across both sites, ensuring smooth and efficient workforce delivery
- Act as a key point of contact for clients and attend meetings where required
- Travel between sites to maintain strong on-site presence and operational control
- Manage shift bookings, allocations, and fulfilment to meet client demand
- Conduct on-site recruitment including interviewing, hiring, and inductions
- Build and maintain strong talent pools for high-volume roles
- Develop rolling 4–6 week workforce forecasts based on demand trends
- Work closely with recruitment teams to ensure a steady pipeline of candidates
- Monitor attendance, performance, and conduct of the workforce
- Manage absence cover and short-notice staffing challenges
- Analyse no-shows and attrition trends, implementing solutions to improve retention
- Use ATS, CRM, and workforce systems to manage bookings and workforce data
- Ensure accurate timesheet submission and payroll readiness
- Maintain data accuracy across all systems
- Embrace automation and AI tools to improve efficiency and reduce manual processes
- Analyse data to improve fulfilment rates and operational performance
- Ensure full compliance with Right to Work, AWR, and Working Time Regulations
- Maintain audit-ready documentation at all times
- Support internal and external compliance audits
- Escalate any compliance or operational risks promptly
What We Are Looking For
- Previous experience in recruitment, onsite coordination, or workforce planning
- Strong organisational and problem-solving skills
- Ability to work in a fast-paced, high-volume environment
- Confident communicator with strong client-facing skills
- Comfortable working across multiple sites and managing competing priorities
- Experience using recruitment or workforce systems (ATS/CRM)
- Proactive mindset with a focus on continuous improvement
Performance & KPIs
Success in this role will be measured through:
- Achievement of fulfilment targets across both sites
- High levels of client satisfaction and SLA delivery
- Reduction in last-minute unfilled shifts
- Accuracy in bookings, timesheets, and system data
- Full compliance with Right to Work and audit standards
- Effective use of automation and system tools to improve efficiency
Recruitment On-Site Operations Coordinator in Rugby employer: Winner Recruitment
Contact Detail:
Winner Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Recruitment On-Site Operations Coordinator in Rugby
✨Tip Number 1
Get to know the company culture before your interview. Research their values and mission, and think about how you can align your experiences with what they stand for. This will help you stand out as a candidate who truly fits in.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn to get insider info about the role and the team. A personal connection can give you an edge and might even lead to a referral.
✨Tip Number 3
Prepare for situational questions by thinking of examples from your past experiences that showcase your problem-solving skills. Be ready to discuss how you've handled challenges in high-volume environments — this is key for the role!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the position can keep you top of mind. Plus, it shows your enthusiasm for the role and the company.
We think you need these skills to ace Recruitment On-Site Operations Coordinator in Rugby
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Recruitment On-Site Operations Coordinator role. Highlight your experience in recruitment and workforce management, and don’t forget to showcase your organisational skills and problem-solving abilities!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this fast-paced role. Mention your experience with high-volume recruitment and how you’ve successfully managed multiple priorities in the past.
Showcase Your Communication Skills: As a key point of contact for clients, strong communication is essential. In your application, give examples of how you've effectively communicated with clients or teams in previous roles. This will show us you can handle the client-facing aspects of the job!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Winner Recruitment
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Recruitment On-Site Operations Coordinator. Familiarise yourself with the key tasks like managing shift bookings and conducting on-site recruitment. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Problem-Solving Skills
Since this role involves real-time problem-solving in a fast-paced environment, prepare examples from your past experiences where you've successfully tackled challenges. Be ready to discuss how you managed staffing issues or improved operational efficiency, as this will highlight your suitability for the position.
✨Demonstrate Strong Communication Abilities
As a key point of contact for clients, effective communication is crucial. Practice articulating your thoughts clearly and confidently. You might even want to role-play common interview scenarios with a friend to refine your responses and ensure you come across as approachable and professional.
✨Familiarise Yourself with Relevant Systems
Since the role requires using ATS and CRM systems, brush up on your knowledge of these tools. If you have experience with specific software, be prepared to discuss it. If not, do a bit of research to understand how these systems work and how they can improve recruitment processes.