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- Tasks: Support daily office operations and manage client communications in a dynamic environment.
- Company: Join Windnostics Ltd., a rapidly expanding company with a focus on inclusivity.
- Benefits: Enjoy flexible part-time hours, work-from-home options, and a competitive salary.
- Why this job: Be part of a growing team and develop essential skills in administration and HR.
- Qualifications: Strong communication, organisational skills, and proficiency in Microsoft 365 required.
- Other info: Flexible schedule with opportunities for career growth and a supportive workplace culture.
The predicted salary is between 24000 - 29600 £ per year.
Due to rapid expansion, Windnostics Ltd. is looking for a part‑time Office Administrator to support daily office operations and customer communications. The role requires strong organisational, interpersonal and numerical skills, the ability to work independently, and a flexible approach to meet the needs of a small office environment.
Responsibilities
- Manage the day‑to‑day running of a small office, including filing, organising and maintaining records.
- Respond to and communicate directly with clients on behalf of the Managing Director and senior technicians.
- Coordinate monthly staffing for all site projects and keep accurate records of staff overtime and leave.
- Arrange travel and accommodation for staff working at remote locations, including hotels, flights, and vehicle servicing.
- Raise and forward purchase orders, quotations and invoices; submit risk assessments and method statements to clients.
- Maintain accurate records of technicians’ mandatory training, PPE inspections, employee performance reviews, and HR documents.
- Collect post, deliveries and parcels from reception; prepare letters, presentations, reports and take meeting minutes.
- Implement and maintain office administrative systems, health and safety documentation, and business insurance records.
- Provide basic HR support, keeping personnel records up to date and managing basic payroll tasks.
- Assist with monthly payroll, employee PAYE and NIC payments to HMRC, and input invoices and expenses into Xero accounting software.
Requirements
- Excellent communication and organisational skills.
- High level of spoken and written English; courteous telephone manner.
- Proficient with Microsoft 365 office package; Xero accounting software desirable.
- Experience with Pleo expenses software and basic HR/accounting experience desirable.
- Ability to work independently, balance multiple tasks, and maintain empathy with clients, staff and management.
- Must reside within 30 minutes commutable distance to the Greenfield Business Centre, Holywell.
Schedule & Compensation
- Typical Monday to Wednesday 9:00–16:30 (includes paid lunch hour); part‑time hours are flexible with a work‑from‑home option up to four days a week.
- Salary pro‑rata to full‑time rate, £32,000.00–£37,000.00 per year.
- Benefits: company pension scheme, company bonus scheme, flexitime, on‑site parking, and work‑from‑home option.
Application
Application deadline: 31 January 2026, expected start date: ASAP. To apply, please send a motivational cover letter and CV to Windnostics Ltd. at the contact address provided by the hiring team. Windnostics Ltd. is an inclusive employer; we encourage applications from candidates of all backgrounds.
Office Administrator in Rottingdean employer: Windnostics Ltd
Contact Detail:
Windnostics Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Rottingdean
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Office Administrator role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile is up-to-date and reflects your skills in organisation and communication. Join relevant groups and engage with posts to increase your visibility.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by rehearsing common questions related to office administration. Focus on showcasing your organisational skills and ability to juggle multiple tasks.
✨Tip Number 4
Apply through our website! We love seeing applications directly from candidates who are excited about joining us. Tailor your application to highlight how your skills match the needs of Windnostics Ltd.
We think you need these skills to ace Office Administrator in Rottingdean
Some tips for your application 🫡
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Make sure to highlight your organisational skills and experience in managing office operations. We want to see how you can bring value to our team, so don’t hold back on showcasing your personality!
Tailor Your CV: When applying, tailor your CV to match the job description. Focus on relevant experience, especially in customer communications and administrative tasks. We love seeing how your background aligns with what we need, so make it easy for us to connect the dots!
Show Off Your Skills: Don’t forget to mention your proficiency with Microsoft 365 and any experience with Xero or Pleo. We’re looking for someone who can hit the ground running, so let us know how your skills can help keep our office running smoothly!
Apply Through Our Website: We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. We can’t wait to hear from you!
How to prepare for a job interview at Windnostics Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Administrator role at Windnostics Ltd. Familiarise yourself with the responsibilities listed in the job description, such as managing office operations and handling client communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since the role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise tasks and maintain records, as this will highlight your ability to thrive in a small office environment.
✨Practice Your Communication Style
Given the importance of communication in this role, practice articulating your thoughts clearly and confidently. You might want to rehearse common interview questions with a friend or family member, focusing on maintaining a courteous tone, especially when discussing your experience with clients and colleagues.
✨Familiarise Yourself with Relevant Software
Windnostics Ltd. mentions proficiency in Microsoft 365 and Xero accounting software. If you have experience with these tools, be prepared to discuss it. If not, consider brushing up on them before the interview. Showing that you're tech-savvy can give you an edge over other candidates.
