At a Glance
- Tasks: Coordinate reprographics services, ensuring efficient document management and support for the team.
- Company: Join a dynamic law firm with a supportive and experienced facilities team.
- Benefits: Enjoy a healthy work-life balance, professional development, and a collaborative environment.
- Other info: Opportunity for knowledge sharing and career growth in a stable, diverse business.
- Why this job: Be part of a close-knit team and make a real impact in a thriving legal environment.
- Qualifications: Experience in reprographics and proficiency in Microsoft Office and Adobe Acrobat Pro.
The predicted salary is between 30000 - 42000 £ per year.
Due to a current member of the team successfully transitioning into a new role within the firm, we are now looking for a new Reprographics Coordinator to join our London based Facilities Department. The close-knit team is led by a Head of Facilities and is supported by an Assistant Facilities Manager, Facilities Assistant, Senior Reprographics Coordinator, and two front of house Receptionists. The department is responsible for the smooth running of our offices, including managing all ingoing/outgoing mail, bulk scanning, copying, printing, documentation management and archiving. The team also ensures the London office is secure, safe, and that amenities are stocked/in working order.
The team works on a shift pattern, making sure there is a member of the team onsite in the London office between 07:30 and 18:30. As a Reprographics Coordinator, you will be required to provide cover for 09:00-18:00; however, during annual leave or sick leave, you may be required to provide cover for one of the other shifts on an ad-hoc basis. You will be responsible for ensuring that the requests for copying/scanning of documentation and the collating and binding of documents are completed fast, efficiently and properly. You will work with your team colleagues and our various legal/business service teams to provide a smooth and efficient service.
ABOUT YOU
You will have prior experience in a professional services/consultancy based business providing reprographic services to your internal clients and thrive on being highly organised with excellent attention to detail. You will have a good working knowledge of:
- Microsoft Office (printing and basic design i.e. name cards and signage)
- Creating e-bibles
- Fiery Command Workstation
- Adobe Acrobat Pro
This is a great opportunity to join a stable, supportive team who have decades of experience in legal facilities management. The team are looking forward to welcoming a new member and can offer plenty of knowledge sharing opportunities.
WHY US
Winckworth Sherwood is an exciting, diverse, and growing business. We are a full-service law firm with a diverse client base, that prides itself on providing advice across a broad range of sectors and markets. Delivering a first-class service is key to everything we do. Our clients range from some of the UK’s largest businesses and institutions, housebuilders and developers through to investors, professional partnerships, family offices, not for profit organisations and private individuals – all of which benefit from the flexible, practical approach of our lawyers. We recognise that our people play a key part in our success and as a result we are committed to their development and well-being. We promote a healthy work-life balance and flexibility, keeping our people motivated and stimulated to deliver great things.
YOUR APPLICATION JOURNEY
Your profile will be screened by a member of the WS recruitment team. If your CV is shortlisted, you will be invited to have an initial Teams call with our Recruitment Manager, Ash Evans, to discuss your interest in the vacancy and provide an overview of your experience. No AI is used in our application screening process! Every candidate who applies to this role will be told if they have been successful or not in moving to the next stage.
The interview (in person at our London office) will be with the head of facilities and Ash, who will discuss your interest in the role, what you are looking for professionally, and ask some competency/behavioural questions that relate to the key skills/behaviours needed for this position. You will also have the opportunity to meet the current Senior Reprographics Coordinator (as you would be working very closely with them), gain their insight into the role, and be asked to complete a few tasks that would enable us to see your expertise on a practical level. Every candidate who reaches this stage will be offered the chance to have a feedback call with our Recruitment Manager to understand why they weren’t offered the position, so that you can use this feedback to help with other job applications.
If you are successful and accept our offer of employment, we will submit your details to our background screening company (Giant), who will conduct a series of background checks. Once these have been completed and we have separately validated your proof of right to work in the UK, a start date can be agreed, and your onboarding schedule can be planned.
Reprographics Coordinator employer: Winckworth Sherwood LLP
Winckworth Sherwood is an excellent employer that fosters a supportive and collaborative work environment in the heart of London. With a commitment to employee development and well-being, the firm promotes a healthy work-life balance while offering opportunities for knowledge sharing within a close-knit team. Joining us as a Reprographics Coordinator means being part of a diverse and growing business that values your contributions and provides a platform for professional growth.
StudySmarter Expert Advice🤫
We think this is how you could land Reprographics Coordinator
✨Tip Number 1
Get to know the team! Before your interview, do a bit of research on the Facilities Department and its members. Understanding their roles and how they work together can help you connect during your chat with Ash and the Head of Facilities.
✨Tip Number 2
Show off your skills! When you're asked about your experience, be ready to share specific examples of how you've handled reprographic tasks in the past. Highlight your attention to detail and efficiency – these are key for the Reprographics Coordinator role.
✨Tip Number 3
Practice makes perfect! Prepare for those competency questions by thinking about situations where you've demonstrated the skills they're looking for. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to Ash and the Head of Facilities. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’d be a perfect fit!
We think you need these skills to ace Reprographics Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Reprographics Coordinator role. Highlight your experience in reprographic services and any relevant software skills, like Microsoft Office and Adobe Acrobat Pro, to show us you’re the right fit.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the team. Share specific examples of how your skills align with what we’re looking for, especially in terms of organisation and attention to detail.
Be Clear and Concise:When filling out your application, keep it clear and concise. We appreciate straightforward communication, so make sure your points are easy to read and get straight to the heart of your experience and skills.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application directly, and it ensures you’re considered for the role without any hiccups. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Winckworth Sherwood LLP
✨Know Your Stuff
Make sure you brush up on your knowledge of reprographic services and the tools mentioned in the job description, like Microsoft Office, Fiery Command Workstation, and Adobe Acrobat Pro. Being able to discuss your experience with these tools will show that you're ready to hit the ground running.
✨Show Off Your Organisational Skills
Since the role requires excellent attention to detail and organisation, prepare examples from your past work where you successfully managed multiple tasks or projects. This will help demonstrate that you can handle the fast-paced environment of the Facilities Department.
✨Be Ready for Practical Tasks
During the interview, you'll likely be asked to complete some practical tasks. Familiarise yourself with common reprographic requests, like collating and binding documents, so you can showcase your skills effectively. Practice these tasks beforehand if possible!
✨Engage with the Team
You'll have the chance to meet the Senior Reprographics Coordinator during your interview. Use this opportunity to ask questions about their experiences and the team dynamics. Showing genuine interest in your potential colleagues can make a great impression!
