At a Glance
- Tasks: Support the Second Master with admin tasks and coordinate exciting school events.
- Company: Winchester College is a prestigious educational institution known for its rich history and commitment to excellence.
- Benefits: Enjoy a competitive salary, flexible working hours, and a vibrant school community.
- Other info: Applications are accepted on a rolling basis, so apply early!
- Why this job: Make a real impact in a dynamic environment while developing your organisational skills.
- Qualifications: Must have 5 GCSEs including English and Maths, plus experience as a Personal Assistant.
The predicted salary is between 36000 - 54000 £ per year.
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Base pay range
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Winchester College is seeking a School Operations Coordinator to provide crucial administrative and operational support to the Second Master (Senior Deputy Headmaster). This key role is central to the smooth day-to-day running of the College, combining personal assistant duties with the coordination of significant school events.
The Role
As our school expands, we are restructuring our administrative teams to provide enhanced support for our leadership. This is an exciting opportunity for a dynamic and experienced professional to join a collaborative support team. You\'ll be instrumental in ensuring efficiency and organisation across various school operations.
Your responsibilities will involve:
- Executive Support: Managing the Second Master\'s diary, correspondence, and serving as a primary point of contact. This includes drafting communications, handling inquiries, and coordinating meetings.
- Event Coordination: Leading the planning and execution of large-scale, whole-school events such as prize-givings, services, and other ceremonies. This involves logistical management, liaison with various departments, and briefing stakeholders.
- Administrative Oversight: Managing pupil-related administrative matters, overseeing central record-keeping for rewards and sanctions, and ensuring timely notifications. You\'ll also handle critical updates to the school calendar, term dates, and staff handbooks.
- Operational Management: Contributing to the efficient operation of the school by preparing materials for senior colleagues, managing staff duty rotas, and arranging cover for absences.
About You
We are looking for a highly organised, proactive, and personable individual with exceptional attention to detail.
- Proven experience as a Personal Assistant or Executive Assistant supporting senior management.
- Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
- Demonstrated ability to manage a busy and varied workload independently, prioritise tasks, and meet strict deadlines.
- Excellent written and verbal communication skills, with a friendly and professional demeanour.
- Strong interpersonal skills, capable of building rapport with staff, pupils, and parents.
- A high level of accuracy, discretion, and the ability to maintain confidentiality.
- Minimum of 5 GCSEs (A*-C or equivalent) including English and Maths.
- Familiarity with school information management systems (e.g., iSAMS, SOCS).
- Previous experience in an educational or boarding school setting.
What We Offer
- Start Date: Flexible, ideally 1st September 2025.
- Working Hours: Full-time during term-time (Monday-Friday, 8:00 am - 5:00 pm, plus alternate Saturday mornings 8:30am - 12:30pm). During school holidays, an average of 20 hours per week is expected, worked flexibly and by agreement with the Second Master.
- Salary: £45,000 (gross) per annum (full-time equivalent, 52-week role), commensurate with qualifications and experience.
This is a visible and vital role within Winchester College, offering a chance to make a significant impact on our daily operations.
To learn more about this exciting opportunity and to submit your application, please visit here.
HOW TO APPLY
Only applications completed on the school website will be accepted. Please attach a full CV with your application.
Please note that applications will be dealt with as they arrive. Winchester College reserves the right to appoint before the deadline passes.
Closing date for applications: Midnight Wednesday 2nd July 2025.
To apply please see here
If you have any questions about this vacancy or the recruitment process, please email recruitment@wincoll.ac.uk.
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#J-18808-LjbffrSchool Operations Coordinator in Winchester employer: Winchester College
Winchester College is an exceptional employer, offering a dynamic and collaborative work environment where your contributions directly impact the smooth operation of our prestigious institution. With a strong focus on employee growth, we provide opportunities for professional development and a supportive culture that values teamwork and communication. Located in the historic city of Winchester, you will enjoy a vibrant community and a fulfilling role that combines administrative excellence with meaningful engagement in school events.
StudySmarter Expert Advice🤫
We think this is how you could land School Operations Coordinator in Winchester
✨Tip Number 1
Familiarise yourself with Winchester College's values and mission. Understanding the school's ethos will help you align your responses during interviews and demonstrate your commitment to their educational goals.
✨Tip Number 2
Network with current or former staff members at Winchester College. They can provide valuable insights into the school culture and expectations, which can be beneficial when discussing your fit for the role.
✨Tip Number 3
Prepare specific examples from your past experiences that showcase your organisational skills and ability to manage multiple tasks. This will help you illustrate your suitability for the operational management aspects of the role.
✨Tip Number 4
Demonstrate your proficiency in Microsoft Office Suite by being ready to discuss how you've used these tools effectively in previous roles. Highlighting your technical skills can set you apart from other candidates.
We think you need these skills to ace School Operations Coordinator in Winchester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience, especially in administrative roles or as a Personal Assistant. Emphasise your organisational skills and any experience with event coordination.
Craft a Strong Cover Letter:Write a cover letter that showcases your enthusiasm for the role and explains why you are a great fit for Winchester College. Mention specific skills that align with the job description, such as proficiency in Microsoft Office and your ability to manage a busy workload.
Highlight Relevant Experience:In your application, focus on your previous roles that involved executive support or administrative oversight. Provide examples of how you successfully managed tasks similar to those listed in the job description.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Winchester College
✨Showcase Your Organisational Skills
As a School Operations Coordinator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised events or managed schedules, highlighting your attention to detail and proactive approach.
✨Familiarise Yourself with the School's Culture
Research Winchester College and its values before the interview. Understanding the school's ethos will help you align your answers with their expectations and show that you're genuinely interested in contributing to their community.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle challenging situations. Think of scenarios related to event coordination or administrative challenges you've faced, and be ready to discuss how you resolved them effectively.
✨Demonstrate Strong Communication Skills
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly and professionally. Be prepared to discuss how you would handle communications with staff, pupils, and parents, showcasing your interpersonal skills.
