Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Provide high-level admin support to the CEO and senior leadership team.
- Company: Reputable Medical Devices company in Birmingham with a dynamic culture.
- Benefits: Competitive salary, professional development, and a supportive work environment.
- Other info: Join a dedicated team committed to high-quality healthcare solutions.
- Why this job: Make a meaningful impact in healthcare while developing your career.
- Qualifications: Experience supporting senior leaders and strong organisational skills required.
Win-berry is recruiting a Permanent Executive Assistant / Office Manager for our client, a reputable Medical Devices company based in Birmingham, West Midlands. This key role involves providing high-level administrative support to the CEO and senior leadership team, ensuring the smooth and efficient running of daily operations within a dynamic, fast-paced environment.
The successful candidate will be responsible for managing diaries, coordinating travel arrangements, overseeing office operations, and supporting special projects. They will act as a crucial point of contact internally and externally, maintaining professionalism and discretion at all times.
The role demands a proactive individual with exceptional organisational skills, strong communication abilities, and experience supporting senior management, preferably at executive or CEO level.
Key responsibilities include:- Diary management
- Travel logistics
- Organising meetings
- Minute-taking
- Maintaining records
- Managing company vehicle administration
- Optimising operational processes to enhance efficiency
This role requires a calm, solutions-focused approach, with the ability to prioritise tasks effectively and anticipate needs to support strategic priorities.
Qualifications and skills:- Previous experience supporting senior leaders, ideally at CEO or Executive level
- Excellent organisational and time management skills
- Strong verbal and written communication abilities
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proven ability to manage diaries, travel arrangements, and meetings
- Experience overseeing office operations and administrative tasks
- Ability to take accurate minutes and follow up on action points
- Experience in managing company vehicle administration is desirable
- Discretion, professionalism, and the ability to handle sensitive information
- Relevant business administration or PA/EA qualifications or training is preferred
Working within a forward-thinking healthcare organisation, you will benefit from a supportive environment that values initiative and professionalism. The role offers a competitive salary, opportunities for professional development, and a chance to make a meaningful impact within a well-established business operating across multiple locations. Be part of a dedicated team committed to supporting high-quality healthcare solutions and enjoy a role that offers variety, responsibility, and the opportunity to develop your career in a thriving sector.
Executive Assistant/Office Manager in Birmingham employer: Win-Berry
Contact Detail:
Win-Berry Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant/Office Manager in Birmingham
✨Tip Number 1
Network like a pro! Reach out to your connections in the medical devices sector or related fields. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership team. Knowing their values and recent projects will help you tailor your responses and show you’re genuinely interested.
✨Tip Number 3
Practice your communication skills! Whether it’s verbal or written, being able to articulate your thoughts clearly is key, especially when supporting senior management.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and you can keep track of your progress easily.
We think you need these skills to ace Executive Assistant/Office Manager in Birmingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant/Office Manager role. Highlight your experience in supporting senior management, managing diaries, and coordinating travel arrangements. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've demonstrated exceptional organisational skills and professionalism in previous positions. Let us know why you’re excited about joining our team!
Showcase Your Communication Skills: Strong communication is key for this role. Make sure your written application reflects your ability to communicate clearly and effectively. Whether it's your CV or cover letter, keep it professional yet personable – we love a bit of personality!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy – just follow the prompts and submit your application!
How to prepare for a job interview at Win-Berry
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant/Office Manager. Familiarise yourself with diary management, travel logistics, and office operations. This will help you speak confidently about how your skills align with what the company needs.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your exceptional organisational abilities. Think of specific situations where you successfully managed multiple tasks or projects simultaneously. This will highlight your proactive approach and ability to prioritise effectively in a fast-paced environment.
✨Communicate Clearly and Professionally
Since strong communication is key for this role, practice articulating your thoughts clearly. Be prepared to discuss how you've handled sensitive information and maintained professionalism in previous roles. This will show that you can be a reliable point of contact for both internal and external stakeholders.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle unexpected challenges. Prepare for scenarios related to diary conflicts or last-minute travel changes. Demonstrating a calm, solutions-focused approach will impress the interviewers and show you're ready for the dynamic nature of the role.