Marketing & Commercial Executive Assistant | Maternity Cover (12 Month Fixed Term Contract)

Responsible for managing the schedules and communications oftheMarketing and Commercial Directorfor all corporatemattersto ensure the smooth and effective functioning of their activities. This is a 12 month fixed term contract.

What you will be doing

• Work closely and effectively with the Marketing and Commercial Director to keep them well informed of upcoming commitments and responsibilities, following up appropriately to contribute to the smooth running of the department.

• Completea broad variety of administrative tasksto assist theMarketing and Commercial Directorand their direct reports,includingsupporting them daily to optimise efficiency and effectiveness for their department, organising key department and multifunctional and external events and all logistics, liaising with internal and external C-suite EA’s, composing and preparing correspondence and presentations,managing active calendarsof appointments; completing expense reports,minute taking;arranging complex and detailed travel plans, itineraries,andagendas; and compiling documents for meetings.

• Proactively manage theMarketing and Commercial Director schedule ensuring it is respected, whilst understanding and integrating key timelines, prioritising conflicting needs with deadline pressures.

• Research, prioritise, and follow up on incoming issues and concerns, including those of a sensitive and confidential nature,determiningtheappropriate courseof action, referral, or response.

• Develop a good understandingof the businessenvironmentincluding its nuances,cultureandkey milestones,keeping theMarketing and Commercial Directorupdatedwith key information.

• Act as the point of contactfor stakeholders includingexecutives, employees, clients,boardand external partnersmanaging information flow ina timelyandaccuratemannertomaintaincredibilityand trust.

• Communicatedirectly(including attendance at internal meetings),and on behalf of thedepartmental leadershipteam, withboard members,executives, employees,clients, externalpartnersand others on a variety of matters,escalatingwhenappropriate.

• Supporting the broader function as a Project Manager for various work streams and key departmental projects.

• Working with other members of the EA network, undertake projects and initiatives which contribute to the day-to-day running of the business as well as long-term strategic initiatives.

• Format information for internal and external communication including memos, emails, presentations,reportsand correspondenceensuring it is on time, on the correct templates andwithin brand guidelines.

• Manage alllogisticsfor events and meetings as directed byMarketing and Commercial Director,including travel, accommodation,refreshmentsand meeting requirements.

• Engage with key industry stakeholders toinform the departmenttowith industry trends and ensure our participation in events and forums for us to learn from and contribute to.

What part your role will play in The Championships

• Support theMarketing and Commercial DirectorwiththeallrelevantChampionships processes, includingthe delivery of core initiatives across marketing, brand andcommunications, digital platforms, sponsorship and hospitality teams, retail, broadcastproductionand new business development. Includingaccreditation,andinvitations.

• Proactive, flexible andhands on involvementbefore TheChampionshipsincluding the design of thefortnight, The Championshipsandde-Rigprioritising guest needsin line with our Wimbledon Way service framework.

• Support with the engagement, hostingand management of keystakeholders, VIPs,celebritiesandsuppliersensuring an excellentguest experience.

About you

• ProvenC-SuiteExecutive Assistant experiencewiththeability to act on behalf ofMarketing and Commercial Director.

• Highly resourceful team-player with the ability to work individually and be extremely effective independently.

• Interestedin understanding theorganisation and industry environment including key trendsand terminology.

• Able to build andmaintainexcellent internal and external relationshipswith stakeholders, includingcolleagues, board members, externalpartnersandguests.

• Proactive approach to problem-solving with strong decision-making capability.

• Discreet,diplomaticanddiscreet,you’llbe adept at managing sensitive and confidential information appropriately.

• Strong organisational skills that reflecttheability to perform and prioritise multiple tasks seamlessly with excellent attention to detail.

• Ability to cope with fluctuating workloads and pressure.

• Excellentwritten and verbal communication skillswith the ability to communicate atalllevelsboth internally and externally.

• Proven experience of managing complex projects across matrix organisations.

• Computer literate; proficient using Outlook, Excel,Wordand PowerPoint.

• Project management experienceanduse of programmes and tools such as MS Projectsare desirable.

• An interest in utilising AI for efficiency and effectiveness with the capability to share bet practice across the department.

• An inquisitive people person withstrong communicationskills.

• Day to day budget management.

Aboutus

• TheAll England LawnTennis Club (Championships) Limited (AELTC) organises and stages The Championships, Wimbledon, widely regarded as the world’s premier tennis tournament, hosted on the Grounds of one of the world’s most prestigious tennis clubs.

• Our business has grown in recent years, and we expect this to continue. We have plans to further improve our facilities and invest in our people in future years. Our success is important to us, and we are guided by our key values of Heritage, Integrity, Respect and Excellence.

• TheMarketing andCommercial Departmentis responsible fordriving audience engagement, brand growth, commercial partnerships, hospitality, ticketing, retail, marketing,communicationsand media operations, delivering world-class experiences while supporting the long-term commercial success and reputation of Wimbledon.