At a Glance
- Tasks: Support the Corporate Director by managing correspondence, meetings, and complex diaries.
- Company: Join Wiltshire Council, a friendly workplace with a strong community ethos.
- Benefits: Competitive salary, hybrid working model, and a supportive environment.
- Other info: Great career growth opportunities in a culture of inclusion and respect.
- Why this job: Be at the heart of decision-making and make a real impact in a rewarding role.
- Qualifications: Strong IT skills, excellent communication, and experience in a politically sensitive environment.
The predicted salary is between 31537 - 33699 £ per year.
Salary: £31,537 - £33,699
Hours per week: 37 hours
Interview date: To be confirmed following shortlisting
As Executive Assistant, you will deal with a wide range of people across the most senior levels of the organisation, as well as external customers including MPs and directors of partner organisations. You will be responsible for monitoring and tracking a high volume of correspondence as well as coordinating high level meetings, including minute taking, complex diary management, preparation and collation of papers, agendas and briefing notes, ensuring the Corporate Director is fully prepared for meetings and engagements.
The successful candidate will also be required to manage day to day business, alongside oversight of a busy inbox, ensuring that information is escalated as required, whilst being presented in a timely and professional manner. You will liaise regularly with the Cabinet Office support team and Directorate Assistant team to ensure that managerial and political leadership activities are co-ordinated and closely aligned.
Our ideal candidate will hold a NVQ Level 4 or have equivalent experience, strong IT skills, and the ability to be an organised team player who has excellent communication and interpersonal skills across all disciplines. The ability to be proactive and prioritise workloads, manage multiple calendars, maintain confidentiality as well as experience using diplomacy and discretion will be essential. Experience of working in a politically sensitive environment would be advantageous.
If you have the required experience, skills and enthusiasm, and you are looking for a challenge in a rewarding and friendly environment then we would like to hear from you.
Why us? Wiltshire Council is a friendly, welcoming place to work, with a 'One Council' ethos. Our hybrid working model means office staff are on site for at least half their hours, community-based staff carry out at least half their admin time in a workplace, and customer‑facing roles work entirely from their service location. We are committed to creating a workplace where positive relationships thrive and everyone feels engaged, supported and able to do their best. We do not tolerate discrimination, bullying or harassment. Everyone is expected to promote a culture of inclusion, dignity, trust and respect, guided by our vision and Our Identity.
Contact details: Blaine Keegan, Corporate Business Manager at Blaine.Keegan@wiltshire.gov.uk. Please ensure to regularly check your spam or junk folder for any communication from us regarding the status of your application.
Application criteria: Please download and read the role description and person specification carefully before you apply. We understand that AI tools can support you in preparing job applications. However, we value authenticity and would encourage you to ensure your submission genuinely reflects your own experiences, skills, and motivations.
We are firmly committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and to the principles of inclusion and diversity in both employment and the delivery of services.
Statement of commitment to equality and inclusion: Disability Confident Employer.
Application process: Wiltshire Council does not accept unsolicited CVs or candidate details from recruitment agencies that are not appointed under a current, valid contract or approved supplier arrangement (including through our neutral vendor, Comensura). Submission of unsolicited CVs or candidate details to the Council, whether directly or to individual employees, will not be considered as an introduction and will not create any obligation on the Council to pay any fees. If a candidate whose details have been submitted speculatively is subsequently appointed through a compliant route, no agency fee will be payable in respect of the unsolicited submission. Agencies wishing to work with the Council must do so only via our approved procurement processes and neutral vendor arrangements.
Qualifications: We expect you to be a team player and to have excellent communication and interpersonal skills across all disciplines. The ability to maintain confidentiality is a must, as well as the ability to use diplomacy and discretion. Experience of working in a politically sensitive environment would be advantageous. Previous experience working with senior leaders is essential as is minute taking experience. You will need very strong IT skills, to be highly organised, to efficiently manage diaries and engagements, and to have the ability to prioritise workloads.
Executive Assistant to Corporate Director in Trowbridge employer: Wiltshire
Wiltshire Council is an excellent employer that fosters a friendly and inclusive work environment, promoting a 'One Council' ethos. With a commitment to employee well-being, the council offers a hybrid working model, ensuring flexibility while maintaining strong team connections. Employees benefit from opportunities for professional growth, a supportive culture, and a focus on safeguarding and diversity, making it a rewarding place to advance your career as an Executive Assistant.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to Corporate Director in Trowbridge
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at Wiltshire Council or similar organisations. A friendly chat can sometimes lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for the interview by researching the Corporate Director's recent projects and initiatives. This shows you're genuinely interested and ready to contribute from day one. Plus, it gives you great talking points!
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and professionally. Try mock interviews with friends or family to get comfortable with articulating your thoughts.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to follow our process.
We think you need these skills to ace Executive Assistant to Corporate Director in Trowbridge
Some tips for your application 🫡
Read the Job Description Thoroughly:Before you start writing your application, make sure to read the job description carefully. It’s packed with clues about what we’re looking for, so tailor your application to highlight how your skills and experiences match our needs.
Show Off Your Organisational Skills:As an Executive Assistant, being organised is key! Use your application to demonstrate your ability to manage multiple tasks and priorities. Share specific examples of how you've successfully handled complex diary management or coordinated high-level meetings in the past.
Be Authentic:While it’s tempting to use AI tools for help, we really value authenticity. Make sure your application reflects your true self, showcasing your unique experiences and motivations. We want to get to know the real you!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way to ensure it gets to us directly. Plus, you’ll find all the necessary details and resources to help you along the way.
How to prepare for a job interview at Wiltshire
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant to a Corporate Director. Familiarise yourself with diary management, minute taking, and how to handle high volumes of correspondence. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Communication Skills
Since you'll be liaising with senior leaders and external customers, it's crucial to highlight your excellent communication and interpersonal skills. Prepare examples from your past experiences where you've successfully navigated complex conversations or managed sensitive information with discretion.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage multiple tasks and prioritise workloads effectively. You might want to share specific strategies or tools you use for diary management and tracking correspondence. This will show that you're proactive and can handle the demands of the role.
✨Research the Organisation
Take some time to learn about Wiltshire Council's values and culture. Understanding their 'One Council' ethos and commitment to inclusion will allow you to tailor your responses and show that you're a good fit for their team. Plus, it demonstrates your genuine interest in the position!
