At a Glance
- Tasks: Manage and archive crime files while ensuring compliance with data standards.
- Company: Join Wiltshire Police's Criminal Justice department in a supportive environment.
- Benefits: 25 days annual leave, flexi hours, free gym membership, and generous pension scheme.
- Other info: Inclusive workplace welcoming diverse applicants; training provided for all roles.
- Why this job: Make a real difference in public safety while developing your career.
- Qualifications: Strong organisational skills and knowledge of data management required.
The predicted salary is between 24000 - 28000 £ per year.
DSE use (for a substantial part of work), Exposure to traumatic material, Heights / ladders / climbing, Lone working, Manual handling, Prolonged sitting / standing, Repetitive manual tasks example upper limb/ shoulder movements.
About the role
An opportunity has arisen for a bright, enthusiastic person with good interpersonal and relational skills to join the Wiltshire Police, Criminal Justice department. The role is based at Swindon with a requirement at times to work at either Melksham or Salisbury. A work vehicle can be used when available. The primary focus of this role is to be the divisional custodian for the archiving of all crime files. Also, when required, to undertake all administrative duties in respect of files and related matters within the operational support services department, ensuring that all time scales are complied with and that both local and national file standards and targets are consistently met. Some lifting and working at height are required. Training will be provided for this role.
What you will be doing
- Prioritise and manage all incoming and outgoing work while adhering to deadlines to ensure day-to-day activities are completed in a timely manner.
- Review crime files submitted for filing to ensure all matters are completed and dealt with.
- Ensure corresponding data is accurate and all tasks are completed before archiving and file movement (via multiple applications).
- Identify and address anomalies by contacting officers or relevant departments.
- Compliance with Management of Police Information (MoPI), making risk-based decisions on which paperwork to retain or destroy.
About you and your experience
- Ability to prioritise tasks effectively and manage multiple responsibilities simultaneously.
- Knowledge of data management, file storage, and electronic file movement protocols.
- Experience of handling confidential information.
- Knowledge and experience in Microsoft Windows Software.
- Understanding of confidentiality and GDPR/Data Protection/Freedom of Information (FOI) issues.
What we offer
- Excellent career development opportunities.
- 25 days annual leave plus bank holidays, rising to 30 days.
- Flexi hours scheme.
- Free On-Site Gym membership.
- Physical and mental well-being support.
- Generous Pension scheme.
Please note, all roles will be subject to a vetting review, some roles due to the nature of their work, will require additional security clearance. We are proud of being a truly inclusive organisation who provides fair and equal consideration to all of our applicants. We encourage and welcome applications from people of all ages, genders, ethnicities, nationalities, disabilities, sexual orientation, religions or beliefs and of neuro divergence.
Divisional Archivist in Swindon employer: Wiltshire Police
At Wiltshire Police, we pride ourselves on being an inclusive and diverse employer, offering excellent career development opportunities and a supportive work culture. Located in Swindon, with flexibility to work in Melksham or Salisbury, our team enjoys benefits such as 25 days of annual leave, a flexi hours scheme, and access to a free on-site gym, all while contributing to the vital work of safeguarding our community.
StudySmarter Expert Advice🤫
We think this is how you could land Divisional Archivist in Swindon
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with what they’re looking for. This will help you stand out and show that you’re genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you’ll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Divisional Archivist in Swindon
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your relevant skills and experiences that match the Divisional Archivist role. We want to see how your background aligns with our needs, so don’t hold back!
Show Off Your Interpersonal Skills:Since this role requires good interpersonal and relational skills, be sure to include examples of how you've successfully communicated or collaborated with others in your previous roles. We love seeing teamwork in action!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon where possible. We appreciate a well-structured application that’s easy to read!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Wiltshire Police
✨Know Your Stuff
Make sure you brush up on your knowledge of data management and file storage protocols. Familiarise yourself with the Management of Police Information (MoPI) guidelines, as well as GDPR and data protection issues. This will show that you're not just a good fit for the role, but that you’re genuinely interested in it.
✨Show Off Your Interpersonal Skills
Since this role involves liaising with officers and various departments, practice how you communicate your ideas clearly and effectively. Think of examples from your past experiences where you've successfully managed relationships or resolved conflicts. This will highlight your ability to work well with others.
✨Demonstrate Your Organisational Skills
Prepare to discuss how you prioritise tasks and manage multiple responsibilities. You might want to bring examples of how you've handled deadlines in previous roles. This will help the interviewers see that you can keep everything running smoothly, even when things get busy.
✨Be Ready for Practical Questions
Given the physical aspects of the job, be prepared for questions about manual handling and working at heights. It’s a good idea to think about any relevant experience you have and how you’ve approached similar tasks safely and efficiently in the past.
