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For Companies At a Glance
- Tasks: Support our Chief Officer Group with scheduling, meetings, and project coordination.
- Company: Join Wiltshire Police, dedicated to community safety and professional integrity.
- Benefits: Enjoy hybrid working, flexi hours, 25+ days leave, and free gym membership.
- Why this job: Be part of a dynamic team making a real impact in the community.
- Qualifications: Experience as a Personal Assistant and strong tech skills are essential.
- Other info: Inclusive workplace welcoming diverse applicants; vetting procedure required.
Full-time permanent - Monday to Friday 8am - 4pm
Location: Devizes HQ, Wiltshire
About us
At Wiltshire Police, we are dedicated to making our community a safer place for everyone. Our team is committed to upholding the highest standards of integrity, professionalism, and service. We believe in creating a supportive and inclusive environment where every member can thrive and make a meaningful impact. Whether you’re just starting your career or looking to advance, Wiltshire Police offers a range of opportunities to grow and develop. Join us and be part of a team that values courage, compassion, and dedication to public service. Help us to keep Wiltshire safe.
About the Role
We are seeking a highly organised and proactive Personal Assistant to provide comprehensive support to our Chief Officer Group and Senior Leadership Team. The successful candidate will be someone who thrives in a fast-paced environment, demonstrates exceptional attention to detail, and can anticipate the needs of the team. As a Personal Assistant, you will play a key role in ensuring smooth operations and efficiency within the office and beyond. If you are looking for a dynamic role where no two days are the same, this is the perfect opportunity for you.
What You Will Be Doing
- Managing the calendar and schedules for the Chief Officer or Senior Leader.
- Coordinating meetings, briefings, and visibility.
- Preparing reports, presentations, and correspondence.
- Acting as a liaison between the Chief Officer and other Forces, partners, and the public.
- Handling confidential and sensitive information.
- Assisting in the coordination and implementation of projects and initiatives.
- Monitoring and tracking budgets and resources to ensure efficient operations.
- Managing communications, including phone calls, emails, and letters, ensuring timely and professional responses.
About You and Your Experience
- Proven experience as a Personal Assistant or in a similar administrative support role.
- Strong proficiency in office software (e.g., Microsoft Office, Google Suite) and generally tech-savvy.
- Excellent communication skills, both written and verbal.
- Ability to multitask and prioritise effectively in a fast-paced environment.
- Highly organised with a keen attention to detail and problem-solving abilities.
- Discretion and confidentiality in dealing with sensitive information.
If you are a highly motivated individual looking for an exciting and rewarding opportunity, we would love to hear from you!
What we offer
- Excellent career development opportunities.
- 25 days annual leave plus bank holidays, rising to 30 days.
- Hybrid working.
- Flexi hours scheme.
- Free Gym membership.
- Physical and mental well-being support.
- Generous Pension scheme.
Please note, all roles will be subject to a vetting procedure, some roles due to the nature of their work, will require additional security clearance.
Depending on the number of applications received, we reserve the right to close this role early.
We are proud of being a truly inclusive organisation who provides fair and equal consideration to all of our applicants. We encourage and welcome applications from people of all ages, genders, ethnicities, nationalities, disabilities, sexual orientation, religions or beliefs and of neuro divergence.
Important information before you commence an application
Please ensure you allow time to complete your application fully as part complete pages do not autosave and the application system only remains active on a single page for a period of 60 minutes.
You may require the following detail to complete this application form:
- National Insurance Number
- Identification Detail e.g. passport
- Address information
- Referee information
- Full employment history including dates and any qualifications you may have attained
- Tattoos - you will also be requested to provide photos and describe of any visible tattoos you have
You may require the following documents to complete this application form:
- A Passport style photograph
- A copy of your photo card driving licence
- A downloaded DVLA summary showing full driving record
- A copy of your paper driving licence counterpart (Northern Ireland only)
- A copy of your British Passport or birth certificate (if a candidate does not have a passport, then they may use their birth certificate, but will need to provide a copy of a British passport once they have obtained one.)
- Copies of your qualifications relating to English and Maths (only). If applying for the Degree Holder Police Constable Apprenticeship, you will need a copy of your Degree Certificate.
- Clear, colour photos of any non-intimate tattoos
- Formal translation from a reputable source for any foreign language or symbol tattoos
- Any paperwork relating to discharged debts, CCJ, bankruptcy etc
- Deed poll certificate for any name changes
Closing date: 06/04/2025, 23:55
Personal Assistant employer: Wiltshire Police
Contact Detail:
Wiltshire Police Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarise yourself with the structure and values of Wiltshire Police. Understanding their commitment to community safety and integrity will help you align your responses during interviews, showcasing how your personal values match theirs.
✨Tip Number 2
Network with current or former employees of Wiltshire Police. Engaging with them can provide insights into the work culture and expectations, which can be invaluable when preparing for interviews or discussions.
✨Tip Number 3
Demonstrate your organisational skills in practical ways. Consider creating a mock calendar or schedule management plan that reflects how you would handle the Chief Officer's tasks, and be ready to discuss this in your interview.
✨Tip Number 4
Prepare to discuss your experience with confidentiality and discretion. Given the sensitive nature of the role, having specific examples ready will show that you understand the importance of these qualities in a Personal Assistant position.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and required skills for the Personal Assistant position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your relevant experience as a Personal Assistant or in similar roles. Emphasise your organisational skills, attention to detail, and proficiency in office software.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the organisation. Provide specific examples of how you have successfully managed schedules, coordinated meetings, and handled confidential information in previous positions.
Prepare Required Documents: Gather all necessary documents mentioned in the application instructions, such as identification details, qualifications, and any required photographs. Ensure everything is ready before starting the application process to avoid delays.
How to prepare for a job interview at Wiltshire Police
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to stay organised is crucial. Prepare examples of how you've successfully managed schedules or coordinated events in the past. This will demonstrate your capability to handle the demands of the role.
✨Demonstrate Discretion and Professionalism
Given the nature of the role, you'll be dealing with sensitive information. Be ready to discuss situations where you've maintained confidentiality and handled sensitive matters with professionalism. This will reassure the interviewers of your trustworthiness.
✨Familiarise Yourself with Office Software
Proficiency in office software is essential for this position. Brush up on your skills in Microsoft Office and Google Suite, and be prepared to discuss how you've used these tools effectively in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle multitasking in a fast-paced environment. Think of specific scenarios from your past experiences where you successfully juggled multiple tasks or resolved conflicts.
