Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Coordinate and manage logistics for exciting domestic and international events.
- Company: Join Wilton Park, a key player in the UK's public diplomacy efforts.
- Benefits: Enjoy a competitive salary, flexible working, and access to great perks like travel loans.
- Why this job: Be part of a dynamic team, meet diverse people, and enhance your event management skills.
- Qualifications: Organizational skills, IT proficiency, and a knack for problem-solving are essential.
- Other info: Opportunities for travel and professional development await you!
The predicted salary is between 28800 - 43200 £ per year.
Event Supervisors are responsible for the administration, logistics planning and delivery of domestic and international events.
Collaboration is vital with event teams across the organisation and with external partners and suppliers, all of whose contributions are vital to our role at the centre of the UKs public diplomacy work. You will meet and interact with individuals from many countries and walks of life.
You will be an organised problem solver who thrives under pressure and handles last-minute changes effortlessly. Event Supervisors proactively manage multiple events at the same time, prioritising tasks and completing them within agreed timelines and to consistently high standards.
In return for your enthusiasm and commitment, we will provide a stimulating and rewarding position, with excellent development options and a highly supportive work environment.
Key responsibilities
- As an Event Supervisor you will collaborate within event teams on planning, managing invitations, monitoring inboxes, and ensuring smooth logistical coordination.
- The role requires excellent customer service and effective communication with participants, speakers, external clients, and suppliers.
- Your responsibilities include liaising with our travel agent and transport providers for international flights and local taxis and ensuring visas are arranged. You will handle event budgets, approve invoices, and process reimbursements.
- Proficiency in IT and managing databases, ensuring GDPR compliance, is essential. You will manage the online portal, registrations and troubleshoot issues. Youll use Teams on a daily basis and Microsoft Office to create event documents that align with Wilton Parks branding guidelines.
- As part of a friendly and highly collaborative wider team, you will work with operational departments (catering, facilities, security) and share accurate and up-to-date information regarding accommodation, travel, dietary requirements, meeting room layouts, timetables etc.
- You will support front of house to ensure event smooth delivery to the highest standards, and make sure our partners and clients are satisfied with every aspect of the event.
- As we also deliver events in other venues, we may ask you to travel within the UK and overseas, including long-haul and to some countries where specialised training may be required.
- As an ambassador for Wilton Park and the wider Civil Service, youll demonstrate values of creativity, ambition, collaboration and respect, while continuously seeking improvements and supporting colleagues in various duties and projects.
Benefits
- A competitive salary
- A beautiful office in the Sussex Downs
- Access to the Civil Service Pension Scheme
- Support for flexible working where possible
- A proactive approach to support learning and individual development
- Wilton Park recognition and reward scheme
- Cycle to work scheme
- Season ticket and travel loans
- Access to FCDO and Civil Service benefits with a range of discounts on products, services, and attractions
- Payroll giving for charitable donations
AMRT1_UKCT
Event Coordinator employer: Wilton Park
Contact Detail:
Wilton Park Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Coordinator
✨Tip Number 1
Familiarize yourself with the latest trends in event management and public diplomacy. This knowledge will not only help you during interviews but also demonstrate your genuine interest in the role and its responsibilities.
✨Tip Number 2
Network with professionals in the event coordination field. Attend industry events or join relevant online communities to connect with others who can provide insights or even referrals for the position.
✨Tip Number 3
Showcase your organizational skills by volunteering to coordinate small events or projects. This hands-on experience will give you practical examples to discuss during interviews, highlighting your ability to manage multiple tasks under pressure.
✨Tip Number 4
Research Wilton Park's previous events and their impact on public diplomacy. Being able to discuss specific examples will show your enthusiasm for the role and your understanding of the organization's mission.
We think you need these skills to ace Event Coordinator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and required skills for the Event Coordinator position. Tailor your application to highlight your relevant experience in event management, logistics planning, and customer service.
Highlight Relevant Experience: In your CV and cover letter, emphasize your previous experience in coordinating events, managing budgets, and working with diverse teams. Provide specific examples of how you've successfully handled multiple events and adapted to last-minute changes.
Showcase Communication Skills: Since effective communication is crucial for this role, make sure to demonstrate your strong verbal and written communication skills in your application. Mention any experience you have in liaising with clients, suppliers, and team members.
Proofread Your Application: Before submitting your application, carefully proofread your documents to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are essential qualities for an Event Coordinator.
How to prepare for a job interview at Wilton Park
✨Show Your Organizational Skills
As an Event Coordinator, you'll need to demonstrate your ability to manage multiple events simultaneously. Prepare examples from your past experiences where you successfully prioritized tasks and handled last-minute changes.
✨Highlight Your Communication Abilities
Effective communication is key in this role. Be ready to discuss how you've interacted with diverse groups, including clients, suppliers, and team members, ensuring smooth coordination and customer satisfaction.
✨Familiarize Yourself with IT Tools
Proficiency in IT and database management is essential. Brush up on your skills with Microsoft Office and any event management software you’ve used. Be prepared to discuss how you ensure GDPR compliance in your work.
✨Emphasize Your Problem-Solving Skills
Event planning often involves unexpected challenges. Share specific instances where you effectively resolved issues under pressure, showcasing your proactive approach and ability to think on your feet.
