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For Companies At a Glance
- Tasks: Support the CEO with scheduling, travel, and communication in a fast-paced environment.
- Company: Join a growing, purpose-driven pet food brand with a supportive team.
- Benefits: Competitive salary, benefits, and free dog food!
- Why this job: Be a key player in a dynamic role that makes a real impact.
- Qualifications: 3+ years supporting senior executives; strong organisational and communication skills.
- Other info: Flexible working options and opportunities for personal growth.
The predicted salary is between 36000 - 60000 £ per year.
The Executive Personal Assistant provides administrative, organisational, and personal support to the CEO. This role requires discretion, proactive problem-solving, and the ability to manage complex schedules, communications, and priorities in a fast-paced environment. The Executive Personal Assistant acts as a trusted gatekeeper and partner, enabling the executive to operate at peak effectiveness.
Key Responsibilities
- Manage complex calendars, scheduling meetings, appointments, and travel across multiple time zones.
- Coordinate domestic and international travel, including itineraries, visas, accommodations, and expenses.
- Serve as the primary point of contact between the CEO and internal/external stakeholders.
- Prepare agendas, briefing materials, reports, and presentations.
- Handle confidential information with the highest level of discretion and professionalism.
- Manage emails, correspondence, and phone calls, prioritising and responding on behalf of the CEO when appropriate.
- Track action items, deadlines, and follow-ups to ensure timely execution.
- Organise meetings, board sessions, and events, including logistics and documentation.
- Maintain filing systems (digital and physical) for easy retrieval of information.
- Assist with personal scheduling, appointments, and special projects as required.
- Coordinate personal travel, events, and errands as requested.
- Liaise with service providers or vendors when necessary.
- Anticipate CEO needs and proactively resolve issues.
- Conduct research and prepare summaries to support decision-making.
- Support special projects and initiatives as assigned.
Qualifications
- 3+ years of experience supporting senior executives in a similar role.
Skills & Competencies
- Exceptional organisational and time-management skills.
- Strong written and verbal communication abilities.
- High emotional intelligence and professional judgment.
- Ability to manage competing priorities under pressure.
- High levels of IT literacy and competency.
About you
- Highly discreet, trustworthy, and dependable.
- Proactive, resourceful, and detail-oriented.
- Calm, flexible, and solutions-focused.
- Strong interpersonal skills with a service-oriented mindset.
What we offer
- The opportunity to work with a growing, purpose-driven pet food brand.
- Supportive and collaborative team environment.
- Competitive salary and benefits.
- Feed your dog for free.
Executive Personal Assistant in Glasgow employer: Wilsons Pet Food Ltd
Contact Detail:
Wilsons Pet Food Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Personal Assistant in Glasgow
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the CEO. Understand their values and recent projects. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As an Executive Personal Assistant, you'll need to convey information clearly and professionally. Role-play with a friend or record yourself to improve your delivery.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Executive Personal Assistant in Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Personal Assistant role. Highlight your experience in managing complex schedules and supporting senior executives, as this will show us you understand what we're looking for.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific skills like discretion and proactive problem-solving that align with the job description.
Showcase Your Communication Skills: Since strong written communication is key for this role, ensure your application is clear, concise, and free of errors. This is your first chance to impress us with your attention to detail!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, we love seeing candidates who take that extra step!
How to prepare for a job interview at Wilsons Pet Food Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Executive Personal Assistant. Familiarise yourself with managing complex calendars and coordinating travel, as these are key aspects of the role. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed competing priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your exceptional organisational skills and ability to handle pressure.
✨Demonstrate Discretion and Professionalism
As an Executive Personal Assistant, you'll be handling confidential information. Be prepared to discuss how you've maintained discretion in past positions. Share anecdotes that illustrate your professionalism and trustworthiness, as these traits are crucial for the role.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask thoughtful questions about the CEO's working style or the company culture. This shows your interest in the role and helps you gauge if it's the right fit for you. Plus, it gives you a chance to demonstrate your proactive nature!
