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For Companies At a Glance
- Tasks: Support the CEO with scheduling, travel, and communication in a fast-paced environment.
- Company: Join a growing, purpose-driven pet food brand with a collaborative culture.
- Benefits: Competitive salary, benefits, and free dog food!
- Why this job: Be a key player in a dynamic team while making a real impact.
- Qualifications: 3+ years supporting executives, strong organisational skills, and high emotional intelligence.
- Other info: Flexible working options and opportunities for personal growth.
The predicted salary is between 36000 - 60000 £ per year.
The Executive Personal Assistant provides administrative, organisational, and personal support to the CEO. This role requires discretion, proactive problem-solving, and the ability to manage complex schedules, communications, and priorities in a fast-paced environment. The Executive Personal Assistant acts as a trusted gatekeeper and partner, enabling the executive to operate at peak effectiveness.
Key Responsibilities
- Manage complex calendars, scheduling meetings, appointments, and travel across multiple time zones.
- Coordinate domestic and international travel, including itineraries, visas, accommodations, and expenses.
- Serve as the primary point of contact between the CEO and internal/external stakeholders.
- Prepare agendas, briefing materials, reports, and presentations.
- Handle confidential information with the highest level of discretion and professionalism.
- Manage emails, correspondence, and phone calls, prioritising and responding on behalf of the CEO when appropriate.
- Track action items, deadlines, and follow-ups to ensure timely execution.
- Organise meetings, board sessions, and events, including logistics and documentation.
- Maintain filing systems (digital and physical) for easy retrieval of information.
- Assist with personal scheduling, appointments, and special projects.
- Coordinate personal travel, events, and errands as requested.
- Liaise with service providers or vendors when necessary.
- Anticipate CEO needs and proactively resolve issues.
- Conduct research and prepare summaries to support decision-making.
- Support special projects and initiatives as assigned.
Qualifications
- 3+ years of experience supporting senior executives in a similar role.
- Exceptional organisational and time-management skills.
- Strong written and verbal communication abilities.
- High emotional intelligence and professional judgment.
- Ability to manage competing priorities under pressure.
- High levels of IT literacy and competency.
About you
- Highly discreet, trustworthy, and dependable.
- Proactive, resourceful, and detail-oriented.
- Calm, flexible, and solutions-focused.
- Strong interpersonal skills with a service-oriented mindset.
What we offer
- The opportunity to work with a growing, purpose-driven pet food brand.
- Supportive and collaborative team environment.
- Competitive salary and benefits.
- Feed your dog for free!
Executive Assistant (EA) / Personal Assistant (PA) in Glasgow employer: Wilsons Pet Food Ltd
Contact Detail:
Wilsons Pet Food Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (EA) / Personal Assistant (PA) in Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for an Executive Assistant role, and who knows? They might just have the perfect opportunity waiting for you.
✨Tip Number 2
Prepare for interviews by researching the company and the CEO. Understand their values and recent projects. This will help you tailor your responses and show that you're genuinely interested in supporting them effectively.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to manage complex schedules and communicate with various stakeholders. Role-play common scenarios with a friend to boost your confidence and refine your approach.
✨Tip Number 4
Don't forget to apply through our website! We love seeing candidates who are proactive and take the initiative. Plus, it gives us a chance to see your application in the best light possible.
We think you need these skills to ace Executive Assistant (EA) / Personal Assistant (PA) in Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex schedules and supporting senior executives, as this will show us you understand what we're looking for.
Craft a Compelling Cover Letter: Your cover letter should reflect your personality and enthusiasm for the role. Use it to explain why you're the perfect fit for our team and how your skills align with the responsibilities outlined in the job description.
Showcase Your Communication Skills: Since strong written communication is key for this role, ensure your application is clear, concise, and free of errors. This is your chance to demonstrate your attention to detail and professionalism right from the start!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive and tech-savvy!
How to prepare for a job interview at Wilsons Pet Food Ltd
✨Know Your CEO's Schedule
Before the interview, take some time to research the CEO's background and current projects. Understanding their priorities will help you demonstrate how you can effectively manage their complex calendar and support their needs.
✨Showcase Your Discretion
As an Executive Assistant, discretion is key. Prepare examples from your past experience where you've handled confidential information or sensitive situations with professionalism. This will show that you can be trusted with important matters.
✨Demonstrate Proactive Problem-Solving
Think of scenarios where you've anticipated needs or resolved issues before they became problems. Share these examples during the interview to highlight your proactive approach, which is crucial for supporting a busy CEO.
✨Highlight Your Communication Skills
Strong written and verbal communication is essential in this role. Be ready to discuss how you've effectively managed communications in previous positions, including handling emails and phone calls on behalf of executives.