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- Tasks: Support operations with admin, compliance, and data management tasks.
- Company: Join a leading pet food manufacturer focused on quality and compliance.
- Benefits: Competitive salary, career growth, and a supportive work environment.
- Why this job: Be part of a team that ensures operational excellence and compliance in a dynamic industry.
- Qualifications: Strong admin skills, attention to detail, and proficiency in Microsoft Workspace.
- Other info: Opportunity to work closely with senior leadership and make a real impact.
The predicted salary is between 30000 - 40000 £ per year.
Department: Operations
Reporting To: Head of Operations
Location: Site-based, Drongan
Role Purpose: To provide high-level administrative, compliance, and data support to the Head of Operations, ensuring that operational records, documentation, trackers, and communications are accurate, up-to-date, audit-ready, and well-organised across all Wilsons Pet Food manufacturing and logistics sites.
Key Responsibilities:
- Operations Administration: Maintain and update daily, weekly, and monthly operational trackers (Safety, Quality, Cost, Delivery, People). Responsible for production planning and scheduling (orders, pack formats, site splits, production calendars). Responsible for purchasing the right material and the right price at the right time in line with costed standard or better, striving to reduce price wherever possible. Collate data from multiple sites (Ayr, Blairgowrie, 3PLs) into clear summary reports. Prepare documents, slides, and summaries for internal operational reviews. Maintain the Operational activity-based costing model tracking any improvements.
- Compliance & Technical Support: Maintain HACCP files, Safety database, validations, and training records and update training matrix. Ensure all documentation is version-controlled, signed, dated, and archived correctly. Support SALSA, APHA, FSS, Trading Standards, and customer audits by preparing evidence packs. Track corrective actions, non-conformances, and follow-ups to closure. Assist with supplier approval documentation and compliance confirmations (e.g. GMO, specs, declarations).
- Document Control & Systems: Act as document control owner for Operations (SOPs, forms, logs, templates). Ensure consistent naming conventions, versioning, and storage in Google Drive / SharePoint. Convert handwritten or paper records into clean digital formats where required. Maintain registers for SOPs & procedures, Training records, Equipment & calibration, Weighing equipment & certificates.
- Data, Spreadsheets & Reporting: Maintain and improve Google Sheets / Excel trackers used by Operations. Update formulas, validate inputs, and ensure data accuracy. Create simple dashboards, summaries, and visual reports for management use. Support automation initiatives (basic AppSheet / Power Automate / Zapier support where trained).
- Communication & Coordination: Liaise with suppliers, service providers, auditors, and internal teams on admin matters. Responsible for managing goods-in and order fulfilment administration, liaising with 3PL partners as required. Prepare professional emails, letters, and confirmations on behalf of the Head of Operations. Coordinate site visits, engineer visits, audits, and meetings (agenda, notes, actions). Follow up actions to ensure nothing “falls between the cracks.”
Key Skills & Experience:
Essential:
- Strong administrative background in manufacturing, food, FMCG, or regulated environments
- Excellent organisation and attention to detail
- Confident with Microsoft Workspace (Word, Excel, One Drive)
- Comfortable working with numbers, trackers, and structured data
- Able to manage multiple tasks and priorities independently
- Professional written communication skills
- Thermal processes training (to be provided)
Highly Desirable:
- Experience with food manufacturing, pet food, or compliance-led environments
- Exposure to HACCP, SALSA, ISO, BRC, or similar standards
- Experience supporting audits or inspections
- Strong Excel / Google Sheets skills (formulas, lookups, conditional formatting)
- Experience with document control systems
Personal Attributes:
- Proactive and solutions-focused
- Calm under pressure
- Discreet and trustworthy
- Comfortable working directly with senior leadership
- Takes ownership and sees tasks through to completion
- Audit prep becomes routine, not reactive
- Trackers are always up to date and reliable
- Documentation is clean, consistent, and inspection-ready
- Operational decisions are supported by clear, accurate data
Operations & Compliance Administrator in Drongan employer: Wilsons Pet Food Ltd
Contact Detail:
Wilsons Pet Food Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations & Compliance Administrator in Drongan
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, attend events, and connect with professionals on LinkedIn. You never know who might have a lead on that Operations & Compliance Administrator role.
✨Tip Number 2
Prepare for interviews like a pro! Research the company, understand their operations, and be ready to discuss how your skills can help them maintain compliance and improve efficiency. Practice common interview questions to boost your confidence.
✨Tip Number 3
Showcase your skills with a portfolio! If you’ve got experience with operational trackers, compliance documentation, or data reporting, compile examples to demonstrate your expertise. This will set you apart from other candidates.
✨Tip Number 4
Don’t forget to apply through our website! We’re always looking for talented individuals who can contribute to our operations. Make sure your application stands out by tailoring it to the specific requirements of the role.
We think you need these skills to ace Operations & Compliance Administrator in Drongan
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Operations & Compliance Administrator role. Highlight your relevant experience in administration, compliance, and data management, as these are key aspects of the job.
Show Off Your Skills: Don’t hold back on showcasing your skills with Microsoft Workspace and Google Sheets. Mention any specific projects or tasks where you’ve used these tools effectively, especially if they relate to operational tracking or compliance.
Be Professional Yet Personal: When writing your cover letter, keep it professional but let your personality shine through. We want to see your enthusiasm for the role and how you can contribute to our team at Wilsons Pet Food.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently, plus you’ll find all the details you need about the role there!
How to prepare for a job interview at Wilsons Pet Food Ltd
✨Know Your Operations Inside Out
Before the interview, make sure you understand the key responsibilities of the Operations & Compliance Administrator role. Familiarise yourself with operational trackers, compliance standards like HACCP and SALSA, and how they apply to Wilsons Pet Food. This knowledge will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisation and attention to detail, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you keep documentation accurate and up-to-date, as well as how you handle data management using tools like Google Sheets or Excel.
✨Prepare for Compliance Questions
Expect questions related to compliance and technical support. Brush up on your understanding of version control, audit preparation, and how to maintain training records. You might be asked about your experience with audits or inspections, so have specific examples ready to demonstrate your familiarity with these processes.
✨Practice Professional Communication
As you'll be liaising with various stakeholders, practice your professional written communication skills. Prepare to discuss how you would draft emails, letters, and reports on behalf of the Head of Operations. Being able to articulate your thoughts clearly and professionally will set you apart during the interview.