At a Glance
- Tasks: Be the first point of contact for customers and support auction processes.
- Company: Wilsons Auctions, the largest independent auction house in the UK & Ireland.
- Benefits: Friendly workplace, diverse environment, and opportunities for growth.
- Other info: Flexible hours during auction days and a supportive team culture.
- Why this job: Join a dynamic team and play a key role in exciting auction events.
- Qualifications: 2 years admin experience, good IT skills, and excellent communication.
Job Overview
Wilsons Auctions are looking for an Administrative Assistant to help with day-to-day administration and accounts tasks. In this role, you will support vendor pay-outs, debt management, reporting, and general administrative activities, helping keep things running smoothly across the department.
Key Responsibilities
Vendor pay-outs
- Process vendor invoices and prepare payment runs
- Review reports to identify payments due
- Compare against targets to ensure KPI’s are met
- Prepare pay-out reporting to send to accounts team to process payment
- Send reporting to vendor
- Maintain accurate invoice and payment records
- Respond to vendor queries and assist with account reconciliations
Debtor Management
- Review debtor reports and monitor outstanding balances
- Issue late payment reminders
- Process invoice cancellations
General Administration
- Assist with other admin duties as required
Essential Criteria
- Experience in invoice processing and payment administration.
- Ability to manage debtor accounts and outstanding balances.
- Strong attention to detail and accuracy.
- Good Microsoft Excel and IT skills.
- Ability to meet deadlines and KPI targets.
- Strong communication and customer service skills.
Auction Support Administrator employer: Wilsons Auctions
Wilsons Auctions is an exceptional employer that fosters a dynamic and collaborative work culture, empowering employees to thrive in their roles. With a strong focus on professional development, team members are encouraged to pursue growth opportunities while enjoying the benefits of working in a supportive environment across Scotland, England, and Wales. The company's commitment to innovation and excellence in the Plant & Machinery Division makes it a rewarding place for those looking to make a meaningful impact.
