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For Companies At a Glance
- Tasks: Manage document control systems and coordinate permit applications for compliance.
- Company: Join Wilson James, a leader in construction logistics and safety with over 30 years of experience.
- Benefits: Enjoy a competitive salary, structured working hours, and opportunities for professional development.
- Why this job: Be part of a major project contributing to a cleaner energy future while developing your skills.
- Qualifications: Experience in administration and document control; strong communication and IT skills required.
- Other info: Limited remote work; must pass vetting and provide a 3-year work history.
The predicted salary is between 36000 - 50400 £ per year.
Overview
Job title: Permit Document Controller
Location: Hinkley Point, Somerset (limited off-site travel)
Contract Type: Permanent
Salary: Starting from £36,000 per annum (depending on experience)
Working Hours: 39 hours per week
Shift Pattern: 9 days fortnight (Monday to Friday for week 1 and Monday to Thursday for week 2). A Monday to Friday shift pattern is also available.
Please note: There is limited opportunity for remote working due to the nature of the role.
Working at HPC as part of the Document Control and Quality Team, you will administer the Wilson James Document Control systems and coordinate the Permit and Work Authorisation process ensuring compliance with Wilson James and NNB requirements. You will liaise with the Project Teams, Permit Office and other Stakeholders to ensure timely applications and renewals. You will also support the administration of the Wilson James Quality Assurance and Document Control team processes, activities and systems.
About Wilson James: Wilson James has been raising standards in construction logistics, security, aviation services, and technology for over 30 years. With 5,000 employees and a presence across over 300 client sites in the UK, we contribute to major projects such as Hinkley Point C and support a cleaner energy future through safety, efficiency and innovation.
Key Responsibilities
- Administer the Document Control systems including the EDRMS (Electronic Document and Records Management System) and act as Central Coordinator of Work Authorisation and Permit applications
- Maintain a Permit and Work Authorisation tracker and support maintenance of other Document Control and Quality trackers
- Support Project teams with documentation—quality checking, formatting, uploading, distributing and collating
- Liaise with Project Teams and Permit Office to ensure application and renewal deadlines are met
- Work with stakeholders, including NNB staff, to mitigate issues in documentation, information and application submission
- Coordinate internal review and approval process and update the Review and Approval matrix
- Liaise with other contractors/NNB and use systems such as Teamcenter and Field View to support external review and compliance
- Maintain and update the WJ Permit Coordination Plan
- Generate Permit and Work Authorisation related reports (e.g., status reports)
- Provide training, guidance and support on the WJ Document Control and Permit systems and processes including Asite
- Undertake and support other Document Control and Quality activities as required
- Provide Document Control cover as needed
What We Need From You
Skills, Qualifications, and Experience
Essential
- Proven administration and document control experience
- Successful completion of the Client\’s Permit Acceptors course (provided as part of the role)
- CITB HS&E Operative Test (must be obtained before the start date)
- Excellent interpersonal and written communication skills
- Intermediate/Advanced IT skills – Word, Excel, PDFs and PowerPoint
- Strong organisational and administration skills with attention to detail
- Ability to interact effectively with internal and external staff at all levels
- Reliability with punctuality and attendance to ensure team effectiveness
Desirable
- Experience of quality processes
- Full Driving Licence
Site Specific Information
- You must be able to provide a 3-year work history and undergo vetting in line with HPC protocols
- You must be able to obtain the HPC pass
- The site is located remotely and a 45-minute bus journey each way is required to gain access
Location: Hinkley Point C, Wick Moor Drove, Bridgwater, Somerset, UK, TA5 1DL
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Permit Document Controller employer: Wilson James
Contact Detail:
Wilson James Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Permit Document Controller
✨Tip Number 1
Familiarise yourself with the specific document control systems mentioned in the job description, such as EDRMS and Teamcenter. Understanding these tools will not only help you during the interview but also demonstrate your proactive approach to the role.
✨Tip Number 2
Network with current or former employees of Wilson James, especially those who have worked in similar roles. They can provide valuable insights into the company culture and expectations, which can be beneficial for your application and interview.
✨Tip Number 3
Prepare to discuss your experience with quality assurance processes and how you've handled documentation in previous roles. Be ready to share specific examples that highlight your attention to detail and organisational skills.
✨Tip Number 4
Since the role requires liaising with various stakeholders, practice articulating how you would manage communication effectively. Think of scenarios where you successfully navigated complex interactions and be prepared to share these during your discussions.
We think you need these skills to ace Permit Document Controller
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Permit Document Controller position. Tailor your application to highlight relevant experience and skills that match these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous administration and document control experience. Mention specific tools or systems you have used, such as EDRMS, and any relevant training or certifications.
Showcase Communication Skills: Since excellent interpersonal and written communication skills are essential for this role, provide examples in your application that demonstrate your ability to communicate effectively with various stakeholders.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any spelling or grammatical errors. A well-presented application reflects attention to detail, which is crucial for a document control role.
How to prepare for a job interview at Wilson James
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Permit Document Controller. Familiarise yourself with document control systems, permit processes, and the specific requirements of Wilson James. This will help you answer questions confidently and demonstrate your genuine interest in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, be prepared to discuss your experience in managing documentation and tracking processes. Use specific examples from your past roles to illustrate how you've successfully maintained order and efficiency in document control.
✨Highlight Communication Skills
Effective communication is key in this position. Be ready to provide examples of how you've liaised with various stakeholders in previous jobs. Emphasise your ability to convey information clearly and work collaboratively with teams to meet deadlines.
✨Prepare for Technical Questions
Given the technical nature of the role, brush up on your IT skills, particularly with software like Word, Excel, and any document management systems you’ve used. Be prepared to discuss how you’ve utilised these tools in your previous roles to enhance document control and quality assurance.
